State of Louisiana
Administrative Assistant 5 (LOSCO)
State of Louisiana, Baton Rouge, Louisiana, us, 70873
Salary :
$2,978.00 - $5,843.00 Monthly
Location :
Baton Rouge, LA
Job Type:
Classified
Remote Employment:
Flexible/Hybrid
Job Number:
DENR-OS-2024-201739-MFR
Department:
DENR-Office of the Secretary
Opening Date:
10/24/2024
Closing Date:
11/7/2024 11:59 PM Central
Supplemental Information
Office of The Secretary - Louisiana Oil Spill Coordinator's OfficeThe Office of the Secretary serves as the department's executive management office. The Secretary is the chief officer of the Department of Energy and Natural Resources (DENR), in charge of its policy, administration, and operations.
The Louisiana Oil Spill Coordinator's Office (LOSCO) was created by state legislature in 1991. This division serves as the single point of contact for programs related to oil spills in Louisiana. LOSCO's mission is to minimize unauthorized discharges of oil, provide for an effective spill response, compensate the public for damages to the state's natural resources and services, and assist the public through education, service, and public outreach.
Selected Core Competencies:Accepting Direction:
The ability to accept and follow directions from those higher in the chain of command.Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.Making Accurate Judgments:
The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
LOCATION AND POSITION INFORMATION:The Administrative Assistant 5 position is located in the Louisiana Oil Spill Coordinator's Office (LOSCO) Division of the Office of the Secretary and is domiciled in Baton Rouge, LA. The incumbent in this position serves as the confidential executive assistant to the Petroleum Scientist Administrator and handles a variety of administrative matters by assuming delegated authority. This position issues directives and assures implementation through instructions to appropriate subordinate staff on behalf of the Petroleum Scientist Administrator. Additional duties include, but are not limited to the following:
Exercises independent judgment and discretion in coordinating activities between various LOSCO staff members and Deputy Coordinator, maintaining a high level of confidentiality.Responsible for acting in the Deputy Coordinator's absence in areas of purchasing, human resources, training, travel and other administrative areas requiring immediate action.Keeps the Deputy Coordinator informed of any urgent operational activity.Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies, etc.Implements and evaluates agency policies and procedures relative to specific areas by close monitoring of all LOSCO activities.Researches, implements, and monitors new or expanded programmatic activitiesDirects, oversees, and monitors the preparation, coordinator, and timely submission of all correspondence, reports, and other material for the Deputy Coordinator's approval.Other duties as assigned.**Note regarding the advertised pay range:
The maximum amounts listed are the maximum salary amounts a person can make at each level over their career and not the amount we are allowed to pay a new hire.
This vacancy is being announced as a classified position and is open to all qualified applicants.
This position requires the selected applicant to serve a minimum probationary period of twelve (12) months. A current, permanent status state employee may be required to accept a probational appointment in lieu of promotion. Additional Vacancies may be filled from this announcement within 90 days of the closing date.
APPLICATION PROCESS:No Civil Service test score
is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process.
Further status message information is located under the Information section of the Current Job Opportunities page.
A copy of your college transcript to verify the specialized degree requirement MUST be submitted by the closing date of this announcement. This may be done by way of an attachment to your online application and/or by fax/mail. Applicants possessing an international degree must submit an equivalency evaluation statement with their application. This may be done by way of an attachment to your online application.
Transcripts can either be mailed or faxed to the Louisiana Department of State Civil Service. Fax: 225-219-1041. Mailing Address: Department of State Civil Service, P.O. Box 94111, Capitol Station, Baton Rouge, LA 70804-9111.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.
Applications may be rejected if incomplete. *
For further information about this vacancy contact:DENR Human ResourcesDepartment of Energy and Natural ResourcesPO Box 94396Baton Rouge, LA 70804-9396Email: DNR-Recruiting@la.gov
The Department of Energy and Natural Resources is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resources Guide at
The Department of Energy and Natural Resources is a participant in the E-Verify system for identification and employment eligibility purposes.Minimum Qualifications
MINIMUM QUALIFICATIONS:
Four years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:Advanced.
Supervision Received:General from a classified/unclassified executive or high-ranking classified administrator.
Supervision Exercised:May supervise 1-2 lower-level personnel.
Location of Work:May be used by all state agencies.
Job Distinctions:Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.
Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.Examples of Work
Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.
Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.Serves as executive support to department advisors and decision-makers, including administrators and boards/committees.
Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.
Interprets departmental policies and procedures for staff members and the general public.
Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.
Collects and compiles budgetary data for monitoring funds and staffing levels.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage
More information can be found at
Parental Leave
- Up to six weeks paid parental leaveMore information can be found at
Holidays and Leave
- State employees receive the following paid holidays each year:
New Year's DayMartin Luther King, Jr. Day,Mardi Gras,Good Friday,Memorial Day,Independence Day,Labor Day,Veteran's Day,Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their systemTeacher's Retirement System of Louisiana (),Louisiana School Employees Retirement System (), among others
01
Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
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02
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03
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
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05
Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
I have no experience and/or am uncomfortable making accurate judgmentsI have limited experience or require assistance to make accurate judgmentsI can make accurate judgmentsI can make accurate judgments and help others improve their ability to make accurate judgments
06
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Required Question
$2,978.00 - $5,843.00 Monthly
Location :
Baton Rouge, LA
Job Type:
Classified
Remote Employment:
Flexible/Hybrid
Job Number:
DENR-OS-2024-201739-MFR
Department:
DENR-Office of the Secretary
Opening Date:
10/24/2024
Closing Date:
11/7/2024 11:59 PM Central
Supplemental Information
Office of The Secretary - Louisiana Oil Spill Coordinator's OfficeThe Office of the Secretary serves as the department's executive management office. The Secretary is the chief officer of the Department of Energy and Natural Resources (DENR), in charge of its policy, administration, and operations.
The Louisiana Oil Spill Coordinator's Office (LOSCO) was created by state legislature in 1991. This division serves as the single point of contact for programs related to oil spills in Louisiana. LOSCO's mission is to minimize unauthorized discharges of oil, provide for an effective spill response, compensate the public for damages to the state's natural resources and services, and assist the public through education, service, and public outreach.
Selected Core Competencies:Accepting Direction:
The ability to accept and follow directions from those higher in the chain of command.Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.Making Accurate Judgments:
The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
LOCATION AND POSITION INFORMATION:The Administrative Assistant 5 position is located in the Louisiana Oil Spill Coordinator's Office (LOSCO) Division of the Office of the Secretary and is domiciled in Baton Rouge, LA. The incumbent in this position serves as the confidential executive assistant to the Petroleum Scientist Administrator and handles a variety of administrative matters by assuming delegated authority. This position issues directives and assures implementation through instructions to appropriate subordinate staff on behalf of the Petroleum Scientist Administrator. Additional duties include, but are not limited to the following:
Exercises independent judgment and discretion in coordinating activities between various LOSCO staff members and Deputy Coordinator, maintaining a high level of confidentiality.Responsible for acting in the Deputy Coordinator's absence in areas of purchasing, human resources, training, travel and other administrative areas requiring immediate action.Keeps the Deputy Coordinator informed of any urgent operational activity.Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies, etc.Implements and evaluates agency policies and procedures relative to specific areas by close monitoring of all LOSCO activities.Researches, implements, and monitors new or expanded programmatic activitiesDirects, oversees, and monitors the preparation, coordinator, and timely submission of all correspondence, reports, and other material for the Deputy Coordinator's approval.Other duties as assigned.**Note regarding the advertised pay range:
The maximum amounts listed are the maximum salary amounts a person can make at each level over their career and not the amount we are allowed to pay a new hire.
This vacancy is being announced as a classified position and is open to all qualified applicants.
This position requires the selected applicant to serve a minimum probationary period of twelve (12) months. A current, permanent status state employee may be required to accept a probational appointment in lieu of promotion. Additional Vacancies may be filled from this announcement within 90 days of the closing date.
APPLICATION PROCESS:No Civil Service test score
is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process.
Further status message information is located under the Information section of the Current Job Opportunities page.
A copy of your college transcript to verify the specialized degree requirement MUST be submitted by the closing date of this announcement. This may be done by way of an attachment to your online application and/or by fax/mail. Applicants possessing an international degree must submit an equivalency evaluation statement with their application. This may be done by way of an attachment to your online application.
Transcripts can either be mailed or faxed to the Louisiana Department of State Civil Service. Fax: 225-219-1041. Mailing Address: Department of State Civil Service, P.O. Box 94111, Capitol Station, Baton Rouge, LA 70804-9111.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.
Applications may be rejected if incomplete. *
For further information about this vacancy contact:DENR Human ResourcesDepartment of Energy and Natural ResourcesPO Box 94396Baton Rouge, LA 70804-9396Email: DNR-Recruiting@la.gov
The Department of Energy and Natural Resources is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resources Guide at
The Department of Energy and Natural Resources is a participant in the E-Verify system for identification and employment eligibility purposes.Minimum Qualifications
MINIMUM QUALIFICATIONS:
Four years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:Advanced.
Supervision Received:General from a classified/unclassified executive or high-ranking classified administrator.
Supervision Exercised:May supervise 1-2 lower-level personnel.
Location of Work:May be used by all state agencies.
Job Distinctions:Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.
Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.Examples of Work
Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.
Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.Serves as executive support to department advisors and decision-makers, including administrators and boards/committees.
Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.
Interprets departmental policies and procedures for staff members and the general public.
Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.
Collects and compiles budgetary data for monitoring funds and staffing levels.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage
More information can be found at
Parental Leave
- Up to six weeks paid parental leaveMore information can be found at
Holidays and Leave
- State employees receive the following paid holidays each year:
New Year's DayMartin Luther King, Jr. Day,Mardi Gras,Good Friday,Memorial Day,Independence Day,Labor Day,Veteran's Day,Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their systemTeacher's Retirement System of Louisiana (),Louisiana School Employees Retirement System (), among others
01
Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
I have no experience and/or am uncomfortable accepting directionI have limited experience or require assistance to accept directionI can accept directionI can accept directions and help others improve their ability to accept direction
02
Explain your rating by providing specific and relevant examples in the box below.
03
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
I have no experience and/or am uncomfortable communicating effectivelyI have limited experience or require assistance to communicate effectivelyI can communicate effectivelyI can communicate effectively and help others improve their communication
04
Explain your rating by providing specific and relevant examples in the box below.
05
Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
I have no experience and/or am uncomfortable making accurate judgmentsI have limited experience or require assistance to make accurate judgmentsI can make accurate judgmentsI can make accurate judgments and help others improve their ability to make accurate judgments
06
Explain your rating by providing specific and relevant examples in the box below.
Required Question