State of Washington
Administrative Assistant 3 - Student Engagement & Support
State of Washington, Olympia, Washington, United States, 98502
Salary:
$41,724.00 - $55,584.00 Annually
Location :
Thurston County - Olympia, WA
Job Type:
Full Time - Permanent
Remote Employment:
Flexible/Hybrid
Job Number:
2024-12360
Department:
Office of Superintendent of Public Instruction
Opening Date:
10/31/2024
Closing Date:
11/14/2024 11:59 PM Pacific
Description
GENERAL SERVICE
JOB ANNOUNCEMENT
Administrative Assistant 3 - Student Engagement & Support - Multiple Vacancies
$
41,724
-$
55,584
annually
Closes November 14, 2024
The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill multiple vacancies at the Administrative Assistant 3 level within the Student Engagement & Support Division. These full-time permanent positions are based in Olympia, Washington. This position may be eligible for partial telework. Telework is a combination of in-building and off-site days. We encourage interested candidates to visit the to gain insight into our agency.
About OSPI and our initiatives
OSPI is the primary agency charged with overseeing public K-12 education in Washington state. Working with the state's 295 public school districts and 7 state-tribal education compact schools, OSPI allocates funding and provides tools, resources, and technical assistance so every student in Washington is provided a high-quality public education.
At OSPI, we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment, including:
We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)We value and are actively involved in promoting diversity, equity and inclusion within OSPI by way of cross-divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.Vision, Mission, and Values
Vision: All students prepared for post-secondary pathways, careers, and civic engagement.
Mission: Transform K-12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities.
Values: Ensuring Equity, Collaboration and Service, Achieving Excellence through Continuous Improvement, Focus on the Whole Child
Equity
Each student, family, and community possesses strengths and cultural knowledge that benefits their peers, educators, and schools. Ensuring educational equity:
Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ+, and highly mobile student populations.Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision-making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.Position Overview
OSPI's mission is to transform K-12 education to a system that is focused on promoting educational equity and is characterized by high expectations for all students and educators. The Student Engagement and Support (SES) Department is committed to providing programming and system supports needed to promote positive school cultures and advance the academic, social, and psychological well-being of every young person. SES services are grounded within an MTSS framework to actively dismantle systems that result in disparate student outcomes and replace them with processes and practices that cultivate a culture for learning for all Washington state students. SES efforts are directed toward system leaders driving continuous improvement planning and activities focused on school attendance and continuous engagement through creating safe and secure learning environments, as well as creating a responsive system of support for student physical, behavioral, and social/emotional health. The SES team values the voice of students, parents, and communities as we work to ensure our work is aligned with, and build upon, the strengths of our youth and families. Members of the SES team have focused work in to one of six program areas, including: 1) Attendance & Reengagement; 2) Social and Emotional Learning; 3) Student Discipline and Behavior Support; 4) Behavioral Health Systems & Supports; 5) Student, Family and Community Engagement; and 6) School Safety.
Key Responsibilities Administrative support for travel and purchasing
Receive travel requests from team members and prepare required OSPI documents for approval.Keep up to date on travel and purchasing rules and procedures.Process monthly reimbursement claims and track approvals.Process purchasing requests, payment of invoices, and approvals.Organize and plan meetings, workshops, and conferences
Communicate and coordinate with facility site staff.Prepare documentations such as meeting expense forms, committee/consultant forms, meeting notices, agendas, correspondence, handouts, and meeting minutes.Arrange materials for attendees. Maintain participant database, distribution lists, invoices, nametags, and letters of confirmation to presenters/speakers.Prepare budget estimates for expenditures including travel, meeting rooms, per diem, substitute reimbursements, and trainer fees, following agency and state policies.Compile contract paperwork for facilities and speakers, coordinate lodging, meals, and audio-visual needs for meetings, conferences, and training.Organize and support webinars and professional learning communities
Provide logistical support for webinars and Professional Learning Communities including scheduling virtual meetings, creating calendar invites, and supporting online registration. Provide day-of assistance with the online webinar/meeting platform, transcribe recorded webinars/meetings, and post to relevant website pages.Customer service and office support tasks
Prepare, type, edit, and send out emails and correspondence on behalf of the program. Assure that staff are aware of agency processes and procedures related to correspondence.
Prepare electronic newsletters using GovDelivery by soliciting, editing, and formatting content provided by team members.
Develop and edit program bulletins, memos, training materials, brochures, and reports (surveys, program evaluations, legislative reports, etc.) with content provided by the team.
Edit and format web content provided by the team in alignment with agency and department guidelines.
Order supplies for the department.Distribute mail for the department.Required Qualifications:
High school graduation or GED equivalent AND Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience ORAssociates degree AND 2 years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience ORBachelor's degree AND 1 year of experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience.In addition to those required qualifications, our ideal applicant will also have some or all of the following:
Desired Qualifications:
Proficient with Microsoft Office Suite, especially Microsoft Outlook, Word, and PowerPoint.Experience with calendar management, especially supporting supervisory positions.
Experience with management multiple tasks, with a focus on responsive, accurate work.
Possess strong writing and speaking skills: knowledge of proper English grammar, punctuation, correspondence formatting, proofreading, and using Plain Talk principles in a business setting.Compensation
The annual compensation for the position is $41,724-$55,584 per year and depends upon experience, educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health, dental and life insurance, retirement and an optional deferred compensation program. Please visit for information regarding health benefits and the for retirement plan information. This is a general service position. This position is not represented by a bargaining unit.
Application Process
Those interested in this position must apply through Applications must include the following documents in
MS Word and PDF format only :
A letter of interest specifically addressing the qualifications listed in this announcement;A current résumé, and;A list of three or more professional references.
Please
address any questions
to:
Sal Salazar, Human Resources
Office of Superintendent of Public Instruction
600 Washington Street Southeast Olympia, Washington 98504-7200
360-725-6278 :
sal.salazar@k12.wa.us
Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at (360) 725-6270 or (360) 725-6066, or e-mail
New Jobs Alert Service
OSPI offers a subscription service, which regularly notifies subscribers of new OSPI employment opportunities on careers.wa.gov. Subscribers are notified via text or email alert. If you are interested in this service, then please subscribe at
OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity. OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. If you would like, please include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process. Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in "Application Process."
More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note:
If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance BenefitsEmployees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred CompensationState Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan ForgivenessIf you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
HolidaysFull-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note:
Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick LeaveFull-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note:
Most agencies follow the civil service rules covering leave and holidays for
exempt
employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military LeaveWashington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement LeaveMost employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional LeaveLeave Sharing
Family and Medical Leave Act (FMLA)Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
Please select the answer that best describes your education and experience.
I have a High School diploma OR GED equivalent and three years of progressively responsible office/clerical, secretarial, bookkeeping, accounting or general administrative work experience.I have an Associate's degree AND 2 years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experienceI have a Bachelor's degree AND 1 year of experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experienceNone of the above
02
Did you attach the required documents (cover letter, resume, list of references)?
YesNo
03
How did you hear about this job opportunity?
Careers.wa.govOSPI Jobs PageLinkedinFacebookOSPI Employee ReferralMilitary Outreach EventCareer FairOther
04
Do you currently have a relative working in our agency?
05
Are you currently an employee at the Office of Superintendent of Public Instruction (OSPI)?
YesNo
Required Question
$41,724.00 - $55,584.00 Annually
Location :
Thurston County - Olympia, WA
Job Type:
Full Time - Permanent
Remote Employment:
Flexible/Hybrid
Job Number:
2024-12360
Department:
Office of Superintendent of Public Instruction
Opening Date:
10/31/2024
Closing Date:
11/14/2024 11:59 PM Pacific
Description
GENERAL SERVICE
JOB ANNOUNCEMENT
Administrative Assistant 3 - Student Engagement & Support - Multiple Vacancies
$
41,724
-$
55,584
annually
Closes November 14, 2024
The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill multiple vacancies at the Administrative Assistant 3 level within the Student Engagement & Support Division. These full-time permanent positions are based in Olympia, Washington. This position may be eligible for partial telework. Telework is a combination of in-building and off-site days. We encourage interested candidates to visit the to gain insight into our agency.
About OSPI and our initiatives
OSPI is the primary agency charged with overseeing public K-12 education in Washington state. Working with the state's 295 public school districts and 7 state-tribal education compact schools, OSPI allocates funding and provides tools, resources, and technical assistance so every student in Washington is provided a high-quality public education.
At OSPI, we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment, including:
We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)We value and are actively involved in promoting diversity, equity and inclusion within OSPI by way of cross-divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.Vision, Mission, and Values
Vision: All students prepared for post-secondary pathways, careers, and civic engagement.
Mission: Transform K-12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities.
Values: Ensuring Equity, Collaboration and Service, Achieving Excellence through Continuous Improvement, Focus on the Whole Child
Equity
Each student, family, and community possesses strengths and cultural knowledge that benefits their peers, educators, and schools. Ensuring educational equity:
Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ+, and highly mobile student populations.Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision-making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.Position Overview
OSPI's mission is to transform K-12 education to a system that is focused on promoting educational equity and is characterized by high expectations for all students and educators. The Student Engagement and Support (SES) Department is committed to providing programming and system supports needed to promote positive school cultures and advance the academic, social, and psychological well-being of every young person. SES services are grounded within an MTSS framework to actively dismantle systems that result in disparate student outcomes and replace them with processes and practices that cultivate a culture for learning for all Washington state students. SES efforts are directed toward system leaders driving continuous improvement planning and activities focused on school attendance and continuous engagement through creating safe and secure learning environments, as well as creating a responsive system of support for student physical, behavioral, and social/emotional health. The SES team values the voice of students, parents, and communities as we work to ensure our work is aligned with, and build upon, the strengths of our youth and families. Members of the SES team have focused work in to one of six program areas, including: 1) Attendance & Reengagement; 2) Social and Emotional Learning; 3) Student Discipline and Behavior Support; 4) Behavioral Health Systems & Supports; 5) Student, Family and Community Engagement; and 6) School Safety.
Key Responsibilities Administrative support for travel and purchasing
Receive travel requests from team members and prepare required OSPI documents for approval.Keep up to date on travel and purchasing rules and procedures.Process monthly reimbursement claims and track approvals.Process purchasing requests, payment of invoices, and approvals.Organize and plan meetings, workshops, and conferences
Communicate and coordinate with facility site staff.Prepare documentations such as meeting expense forms, committee/consultant forms, meeting notices, agendas, correspondence, handouts, and meeting minutes.Arrange materials for attendees. Maintain participant database, distribution lists, invoices, nametags, and letters of confirmation to presenters/speakers.Prepare budget estimates for expenditures including travel, meeting rooms, per diem, substitute reimbursements, and trainer fees, following agency and state policies.Compile contract paperwork for facilities and speakers, coordinate lodging, meals, and audio-visual needs for meetings, conferences, and training.Organize and support webinars and professional learning communities
Provide logistical support for webinars and Professional Learning Communities including scheduling virtual meetings, creating calendar invites, and supporting online registration. Provide day-of assistance with the online webinar/meeting platform, transcribe recorded webinars/meetings, and post to relevant website pages.Customer service and office support tasks
Prepare, type, edit, and send out emails and correspondence on behalf of the program. Assure that staff are aware of agency processes and procedures related to correspondence.
Prepare electronic newsletters using GovDelivery by soliciting, editing, and formatting content provided by team members.
Develop and edit program bulletins, memos, training materials, brochures, and reports (surveys, program evaluations, legislative reports, etc.) with content provided by the team.
Edit and format web content provided by the team in alignment with agency and department guidelines.
Order supplies for the department.Distribute mail for the department.Required Qualifications:
High school graduation or GED equivalent AND Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience ORAssociates degree AND 2 years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience ORBachelor's degree AND 1 year of experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience.In addition to those required qualifications, our ideal applicant will also have some or all of the following:
Desired Qualifications:
Proficient with Microsoft Office Suite, especially Microsoft Outlook, Word, and PowerPoint.Experience with calendar management, especially supporting supervisory positions.
Experience with management multiple tasks, with a focus on responsive, accurate work.
Possess strong writing and speaking skills: knowledge of proper English grammar, punctuation, correspondence formatting, proofreading, and using Plain Talk principles in a business setting.Compensation
The annual compensation for the position is $41,724-$55,584 per year and depends upon experience, educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health, dental and life insurance, retirement and an optional deferred compensation program. Please visit for information regarding health benefits and the for retirement plan information. This is a general service position. This position is not represented by a bargaining unit.
Application Process
Those interested in this position must apply through Applications must include the following documents in
MS Word and PDF format only :
A letter of interest specifically addressing the qualifications listed in this announcement;A current résumé, and;A list of three or more professional references.
Please
address any questions
to:
Sal Salazar, Human Resources
Office of Superintendent of Public Instruction
600 Washington Street Southeast Olympia, Washington 98504-7200
360-725-6278 :
sal.salazar@k12.wa.us
Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at (360) 725-6270 or (360) 725-6066, or e-mail
New Jobs Alert Service
OSPI offers a subscription service, which regularly notifies subscribers of new OSPI employment opportunities on careers.wa.gov. Subscribers are notified via text or email alert. If you are interested in this service, then please subscribe at
OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity. OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. If you would like, please include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process. Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in "Application Process."
More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note:
If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance BenefitsEmployees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred CompensationState Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan ForgivenessIf you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
HolidaysFull-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note:
Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick LeaveFull-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note:
Most agencies follow the civil service rules covering leave and holidays for
exempt
employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military LeaveWashington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement LeaveMost employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional LeaveLeave Sharing
Family and Medical Leave Act (FMLA)Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
Please select the answer that best describes your education and experience.
I have a High School diploma OR GED equivalent and three years of progressively responsible office/clerical, secretarial, bookkeeping, accounting or general administrative work experience.I have an Associate's degree AND 2 years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experienceI have a Bachelor's degree AND 1 year of experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experienceNone of the above
02
Did you attach the required documents (cover letter, resume, list of references)?
YesNo
03
How did you hear about this job opportunity?
Careers.wa.govOSPI Jobs PageLinkedinFacebookOSPI Employee ReferralMilitary Outreach EventCareer FairOther
04
Do you currently have a relative working in our agency?
05
Are you currently an employee at the Office of Superintendent of Public Instruction (OSPI)?
YesNo
Required Question