Fast Switch
Administrative Assistant
Fast Switch, Ohio City, Ohio, United States, 45874
25th October, 2024
Administrative Assistant #1008323Job Description:The energy at our company is contagious. We're driven by our immense passion, as we constantly seek out challenges and identify new opportunities. We work hard to connect with our customers and earn their loyalty for life.Bring your talent to our company - our opportunities for growth span the globe. We will give you the training and opportunities to unleash your ambition.This role works more independently, work is being done in quality control with direction coming from the plant manager.Process field scrap documentsInput layered audits into weekly trackerInput employee communication trackerCreate and maintain supervisor employee filesCollect and distribute mailAnswer phone calls and direct messages, as requiredProcess FedEx dealer documents and delivering on plant floorProcessing of checking Mark Outs for proper completionUpdating daily huddle up slide decksProcess request to ShippersWorking the Inbound TWI's and processing Manual ASN's (Advanced Shipping Notices or Inbound Purchase Orders)Process and manage X-Transfer requests to other facilitiesRespond to RFI's and Field Wires and create PC82 to ship parts when requestedReview and update Scrap and VPI reports as neededResearch and correct Scat Tag issuesVerify locations are set up correctly on IIPAA and make pallet moves and adjustments accordinglyInvestigating various Vendor inventory issues and closing the loop with regards to identifying countermeasures and satisfying the financial aspects for our customers.Weekly Tasks:
Calculate and post Paragraph 71 overtime equalization reportPost Local Seniority ListPost notifications throughout facilityDistribute weekly SCAT tag reportTrack and distribute 10-minute audit complianceTrack and distribute finished product audit complianceRun employee report cardsMonthly Tasks:Create Monthly zero claim quality awardsPSRB MinutesPost PSRB Minutes on Level II BPD BoardsPost weekly Seniority reportAudit of No Blip-JIT to flex chart complianceAs Required:
Create file folders, and perform general filingSend FedEx letters to employeesFedEx access must be provided to the Administrative AssistantMonitor and fulfill general stationary supply requirements/requestsProcess all SAP requestsAdministrative Assistant to be set-up as PurchaserMaintain and distribute salaried organizational chartAssist leadership team members, as requiredAssist with and/or complete ILM requirementsFile transportation paperwork (bill of lading)Maintain and utilize GMS/SLT administrative tools to support pull systemsEducation/Experience:
High school diploma or GED required.5-7 years of prior office experience requiredMicrosoft proficiency requiredMust have a strong fundamental for filing systemsMust be able to adapt to ongoing projects in the facilityMust be able to walk up to 8 hoursMust be computer literate and able to learn inventory systemsAdditional Info:
At FastTek Global,
Our Purpose
is
Our People
and
Our Planet . We come to work each day and are reminded we are
helping people find their success stories . Also,
Doing the right thing is our mantra . We act responsibly, give back to the communities we serve and have a little fun along the way.We have been doing this with pride, dedication and plain, old-fashioned hard work for
24 years !FastTek Global is financially strong, privately held company that is
100% consultant
and
client focused .We've differentiated ourselves by being
fast, flexible,
creative
and
honest . Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.Our benefits are second to none and thanks to our
flexible benefit
options you can choose the benefits you need or want, options include:
Medical and Dental (FastTek pays majority of the medical program)VisionPersonal Time Off (PTO) ProgramLong Term Disability (100% paid)Life Insurance (100% paid)401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match
Plus, we have a lucrative employee referral program and an employee recognition culture.FastTek Global was named one of the
Top Work Places
in Michigan by the Detroit Free Press in
2013, 2014, 2015, 2016, 2017, 2018, 2019 ,
2020, 2021, 2022, and 2023!To view all of our open positions go to: https://www.fasttek.com/fastswitch/findworkFollow us on Twitter: https://twitter.com/fasttekglobalFollow us on Instagram: https://www.instagram.com/fasttekglobalFind us on LinkedIn: https://www.linkedin.com/company/fasttekYou can become a fan of FastTek on Facebook: https://www.facebook.com/fasttekglobal/
Administrative Assistant #1008323Job Description:The energy at our company is contagious. We're driven by our immense passion, as we constantly seek out challenges and identify new opportunities. We work hard to connect with our customers and earn their loyalty for life.Bring your talent to our company - our opportunities for growth span the globe. We will give you the training and opportunities to unleash your ambition.This role works more independently, work is being done in quality control with direction coming from the plant manager.Process field scrap documentsInput layered audits into weekly trackerInput employee communication trackerCreate and maintain supervisor employee filesCollect and distribute mailAnswer phone calls and direct messages, as requiredProcess FedEx dealer documents and delivering on plant floorProcessing of checking Mark Outs for proper completionUpdating daily huddle up slide decksProcess request to ShippersWorking the Inbound TWI's and processing Manual ASN's (Advanced Shipping Notices or Inbound Purchase Orders)Process and manage X-Transfer requests to other facilitiesRespond to RFI's and Field Wires and create PC82 to ship parts when requestedReview and update Scrap and VPI reports as neededResearch and correct Scat Tag issuesVerify locations are set up correctly on IIPAA and make pallet moves and adjustments accordinglyInvestigating various Vendor inventory issues and closing the loop with regards to identifying countermeasures and satisfying the financial aspects for our customers.Weekly Tasks:
Calculate and post Paragraph 71 overtime equalization reportPost Local Seniority ListPost notifications throughout facilityDistribute weekly SCAT tag reportTrack and distribute 10-minute audit complianceTrack and distribute finished product audit complianceRun employee report cardsMonthly Tasks:Create Monthly zero claim quality awardsPSRB MinutesPost PSRB Minutes on Level II BPD BoardsPost weekly Seniority reportAudit of No Blip-JIT to flex chart complianceAs Required:
Create file folders, and perform general filingSend FedEx letters to employeesFedEx access must be provided to the Administrative AssistantMonitor and fulfill general stationary supply requirements/requestsProcess all SAP requestsAdministrative Assistant to be set-up as PurchaserMaintain and distribute salaried organizational chartAssist leadership team members, as requiredAssist with and/or complete ILM requirementsFile transportation paperwork (bill of lading)Maintain and utilize GMS/SLT administrative tools to support pull systemsEducation/Experience:
High school diploma or GED required.5-7 years of prior office experience requiredMicrosoft proficiency requiredMust have a strong fundamental for filing systemsMust be able to adapt to ongoing projects in the facilityMust be able to walk up to 8 hoursMust be computer literate and able to learn inventory systemsAdditional Info:
At FastTek Global,
Our Purpose
is
Our People
and
Our Planet . We come to work each day and are reminded we are
helping people find their success stories . Also,
Doing the right thing is our mantra . We act responsibly, give back to the communities we serve and have a little fun along the way.We have been doing this with pride, dedication and plain, old-fashioned hard work for
24 years !FastTek Global is financially strong, privately held company that is
100% consultant
and
client focused .We've differentiated ourselves by being
fast, flexible,
creative
and
honest . Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.Our benefits are second to none and thanks to our
flexible benefit
options you can choose the benefits you need or want, options include:
Medical and Dental (FastTek pays majority of the medical program)VisionPersonal Time Off (PTO) ProgramLong Term Disability (100% paid)Life Insurance (100% paid)401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match
Plus, we have a lucrative employee referral program and an employee recognition culture.FastTek Global was named one of the
Top Work Places
in Michigan by the Detroit Free Press in
2013, 2014, 2015, 2016, 2017, 2018, 2019 ,
2020, 2021, 2022, and 2023!To view all of our open positions go to: https://www.fasttek.com/fastswitch/findworkFollow us on Twitter: https://twitter.com/fasttekglobalFollow us on Instagram: https://www.instagram.com/fasttekglobalFind us on LinkedIn: https://www.linkedin.com/company/fasttekYou can become a fan of FastTek on Facebook: https://www.facebook.com/fasttekglobal/