Green River College
Office Assistant - Trades
Green River College, Auburn, Washington, United States, 98002
Salary:
$19.06 Hourly
Location :
Main Campus - 12401 SE 320th Street Auburn, WA
Job Type:
Hourly Part Time
Job Number:
24-TempOfficeAssistant-Trades
Department:
Instruction
Opening Date:
10/31/2024
Closing Date:
11/24/2024 11:59 PM Pacific
Position Summary
This is a classified less than 20 hours/week position AND 5% King County Premium Pay will be added to the hourly rate.
The office assistant will be an integral part of the building office manager team. This position provides office/counter support to the Trades faculty, interacts with students, assists the building office manager with other projects, or fills in as necessary. The position will work 15 hours per week during each academic quarter and may be requested to perform some duties during the breaks between quarters. The position will be stationed in the Trades Complex but will float to other faculty office areas as requested or necessary.
The office assistant 2 plays an integral role in carrying out instructional and college procedures. The office assistant has daily interaction with many students explaining college policies and procedures and serves as a liaison between faculty, staff, and students. The office assistant provides coverage for the faculty support office in the Trades area and other areas as requested.Position Responsibilities
Faculty Support:
Post notices on classroom doors for cancelled classes and other emergency messages.May assist in the setting up and distribution of student evaluations.Order textbooks and desk copies for faculty working directly with vendors by phone, email or Internet.Research instructional data using the Internet or telephone to assist faculty in locating materials and other information.Provide class rosters to faculty when requested.Request office hours from Trades faculty each quarter and provide access to a copy of faculty office hours in the main lobby area.Assist faculty in preparing travel documents following state travel regulations and procedures.Assist faculty in preparing purchase requisitions.Student Support:
Assist students in person, by phone, or email. Act as a liaison between students and faculty. Answer questions on a variety of topics. Relay messages to faculty and back to students.Provide information on college procedures and policies to students and the general public. Give directions to other offices and services on campus - special focus on procedures related to college registration and class schedules.Notify students of emergencies and schedule changes (either by telephone, email, or in person).May proctor student exams and ensure security and timelines, if available.Distribute student tests and assignments (possibly: Distribute student tests, assignments, or course materials...) either at the office window or via mail.
General office duties:
Distribute the mail to faculty mailboxes.Answer phones and take messages or transfer callers to faculty and other offices. Retrieve voice messages and faxes.Order, receive and maintain office supply inventory.Maintain office files - both paper and electronic.Maintain photocopier paper supply and call for maintenance on office equipment.Process duplicating forms and run errands to the print shop.May deliver items to the Testing Center, Business Office, or other places on campus.
Qualifications
Minimum Qualifications:
Work experience using Microsoft Office 365.Work experience using a LAN (local area network) and/or a WAN (wide area network).Customer service experience and effective communication skills.Demonstrated skills in spelling, grammar, punctuation and proofreading.Accurate keyboarding skills and attention to detail.Basic knowledge of office equipment such as copiers, printers, and fax machinesDemonstrated experience, expertise, cultural competencies, and commitment to equity in working with students, communities, and colleagues from diverse backgrounds and identities.Ability to maintain order and composure in stressful conditions and professionally diffuse potentially escalating situations and people.A high degree of personal and professional integrity and respect for confidentiality
Supplemental Information
Non-Permanent Temporary employees typically do not qualify for retirement and insurance benefits; however, they may if they meet certain eligibility criteria.
At this time, Green River College is not sponsoring for H1-B Visas.
All offers of employment are subject to background checks. (Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.)
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law RCW 28B.112.080.
Green River College is a tobacco free campus. For more information on the tobacco policy, please visit the following link: https://www.greenriver.edu/campus/policies-and-procedures/general-administrative-policies/ga-2-tobacco-use-policy/
Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report- Green River College's Annual Safety and Fire Report is available online at www.greenriver.edu/CleryASFR, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 253-288-3350.
The following person has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Human Resources, 12401 SE 320th Street, Auburn, WA 98092-3622, (253) 288-3320.
To request disability accommodation in the application process, contact the Disability Support Services at (253) 833-9111, ext. 2631; TTY (253) 288-3359.
Equal Opportunity Employer and Statement of Non-Discrimination: Green River College does not discriminate on the basis of race, color, national origin, citizenship or immigration status, age, perceived or actual sensory, physical or mental disability, pregnancy, genetic information, gender, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or the use of a trained guide dog or service animal. Green River College prohibits discrimination on the basis of sex, including sex-based harassment, and sex discrimination in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment. Inquiries about Title IX may be referred to Green River College's Title IX Coordinator, the U.S. Department of Education's Office for Civil Rights, or both.
Reporting: Any employee, student, applicant, or visitor who believes that he, she or they have been the subject of discrimination or harassment should report the incident or incidents to the College's appropriate Title IX Coordinator identified below. If the complaint is against that Coordinator, the complainant should report the matter to the President's office for referral to an alternate designee.
For students/employees/public/visitors/applicants:Amelia Barbadoro, Title IX Coordinator •Equity, Diversity, InclusionEmail: amelia.barbadoro@greenriver.edu
Non-Permanent Temporary employees typically do not qualify for retirement and insurance benefits; however they may if they meet certain eligibility criteria.
01
After over 50 years, Green River College remains committed to serving the needs of our communities. How would your proven commitment to diversity, equity, and inclusion support our commitment to serve communities that are rapidly changing?
Required Question
$19.06 Hourly
Location :
Main Campus - 12401 SE 320th Street Auburn, WA
Job Type:
Hourly Part Time
Job Number:
24-TempOfficeAssistant-Trades
Department:
Instruction
Opening Date:
10/31/2024
Closing Date:
11/24/2024 11:59 PM Pacific
Position Summary
This is a classified less than 20 hours/week position AND 5% King County Premium Pay will be added to the hourly rate.
The office assistant will be an integral part of the building office manager team. This position provides office/counter support to the Trades faculty, interacts with students, assists the building office manager with other projects, or fills in as necessary. The position will work 15 hours per week during each academic quarter and may be requested to perform some duties during the breaks between quarters. The position will be stationed in the Trades Complex but will float to other faculty office areas as requested or necessary.
The office assistant 2 plays an integral role in carrying out instructional and college procedures. The office assistant has daily interaction with many students explaining college policies and procedures and serves as a liaison between faculty, staff, and students. The office assistant provides coverage for the faculty support office in the Trades area and other areas as requested.Position Responsibilities
Faculty Support:
Post notices on classroom doors for cancelled classes and other emergency messages.May assist in the setting up and distribution of student evaluations.Order textbooks and desk copies for faculty working directly with vendors by phone, email or Internet.Research instructional data using the Internet or telephone to assist faculty in locating materials and other information.Provide class rosters to faculty when requested.Request office hours from Trades faculty each quarter and provide access to a copy of faculty office hours in the main lobby area.Assist faculty in preparing travel documents following state travel regulations and procedures.Assist faculty in preparing purchase requisitions.Student Support:
Assist students in person, by phone, or email. Act as a liaison between students and faculty. Answer questions on a variety of topics. Relay messages to faculty and back to students.Provide information on college procedures and policies to students and the general public. Give directions to other offices and services on campus - special focus on procedures related to college registration and class schedules.Notify students of emergencies and schedule changes (either by telephone, email, or in person).May proctor student exams and ensure security and timelines, if available.Distribute student tests and assignments (possibly: Distribute student tests, assignments, or course materials...) either at the office window or via mail.
General office duties:
Distribute the mail to faculty mailboxes.Answer phones and take messages or transfer callers to faculty and other offices. Retrieve voice messages and faxes.Order, receive and maintain office supply inventory.Maintain office files - both paper and electronic.Maintain photocopier paper supply and call for maintenance on office equipment.Process duplicating forms and run errands to the print shop.May deliver items to the Testing Center, Business Office, or other places on campus.
Qualifications
Minimum Qualifications:
Work experience using Microsoft Office 365.Work experience using a LAN (local area network) and/or a WAN (wide area network).Customer service experience and effective communication skills.Demonstrated skills in spelling, grammar, punctuation and proofreading.Accurate keyboarding skills and attention to detail.Basic knowledge of office equipment such as copiers, printers, and fax machinesDemonstrated experience, expertise, cultural competencies, and commitment to equity in working with students, communities, and colleagues from diverse backgrounds and identities.Ability to maintain order and composure in stressful conditions and professionally diffuse potentially escalating situations and people.A high degree of personal and professional integrity and respect for confidentiality
Supplemental Information
Non-Permanent Temporary employees typically do not qualify for retirement and insurance benefits; however, they may if they meet certain eligibility criteria.
At this time, Green River College is not sponsoring for H1-B Visas.
All offers of employment are subject to background checks. (Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.)
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law RCW 28B.112.080.
Green River College is a tobacco free campus. For more information on the tobacco policy, please visit the following link: https://www.greenriver.edu/campus/policies-and-procedures/general-administrative-policies/ga-2-tobacco-use-policy/
Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report- Green River College's Annual Safety and Fire Report is available online at www.greenriver.edu/CleryASFR, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 253-288-3350.
The following person has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Human Resources, 12401 SE 320th Street, Auburn, WA 98092-3622, (253) 288-3320.
To request disability accommodation in the application process, contact the Disability Support Services at (253) 833-9111, ext. 2631; TTY (253) 288-3359.
Equal Opportunity Employer and Statement of Non-Discrimination: Green River College does not discriminate on the basis of race, color, national origin, citizenship or immigration status, age, perceived or actual sensory, physical or mental disability, pregnancy, genetic information, gender, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or the use of a trained guide dog or service animal. Green River College prohibits discrimination on the basis of sex, including sex-based harassment, and sex discrimination in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment. Inquiries about Title IX may be referred to Green River College's Title IX Coordinator, the U.S. Department of Education's Office for Civil Rights, or both.
Reporting: Any employee, student, applicant, or visitor who believes that he, she or they have been the subject of discrimination or harassment should report the incident or incidents to the College's appropriate Title IX Coordinator identified below. If the complaint is against that Coordinator, the complainant should report the matter to the President's office for referral to an alternate designee.
For students/employees/public/visitors/applicants:Amelia Barbadoro, Title IX Coordinator •Equity, Diversity, InclusionEmail: amelia.barbadoro@greenriver.edu
Non-Permanent Temporary employees typically do not qualify for retirement and insurance benefits; however they may if they meet certain eligibility criteria.
01
After over 50 years, Green River College remains committed to serving the needs of our communities. How would your proven commitment to diversity, equity, and inclusion support our commitment to serve communities that are rapidly changing?
Required Question