Systems Analyst

Salary : $84,696.00 - $108,120.00 Annually Location : Santa Monica and/or Malibu, CA Job Type: PERMANENT, 12-MONTH Job Number: 540370-25-01 Department: INFORMATION SERVICES Opening Date: 10/31/2024 Closing Date: 11/18/2024 4:00 PM Pacific BASIC FUNCTION AND QUALIFICATIONS Classified Employee's Salary Range: A-55 BASIC FUNCTION Under general supervision, analyzes, designs, implements, troubleshoots, and integrates information systems and databases while also providing technical assistance to District staff. MINIMUM QUALIFICATIONS EDUCATION: Associate's degree or equivalent units (60 semester or 90 quarter) in Computer Science, Information Technology or a field related to the job requirements of this classification from an institution of higher learning recognized by the Council of Higher Education Accreditation. Foreign degrees and credit units require translation and equivalency established by an agency recognized by the Commission on Teacher Credentialing. EXPERIENCE: Two (2) years of experience providing technical assistance and managing data within a business enterprise or student information system. ADDITIONAL REQUIREMENTS/INFORMATION: A valid California Driver License and availability of private transportation or ability to provide transportation between job sites is required. REPRESENTATIVE DUTIES, KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS Note: The statements listed below are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job REPRESENTATIVE DUTIES Troubleshoots, configures, tests, manages, and maintains database systems Evaluates design of database systems to ensure integrity of data is maintained Collects information from District staff to assess end-user requirements Develops custom queries and runs reports based on local, state, and federal requirements Identifies potential security threats and resolves security issues in accordance with established standards and configurations Performs data restoration and recovery Provides ongoing technical support to District staff by investigating, identifying, and documenting errors, answering questions, and recommending solutions Plans, coordinates, prepares materials, and conducts workshops and training classes for District staff Makes presentations and provides system demonstrations to district staff Composes and distributes information bulletins and other communications to District staff including, but not limited to, systems status, scheduled downtime, and new and/or revised processes and procedures Serves as a liaison between District and outside agencies by providing requested material, addressing questions, and requesting clarification on matters related to data management and data reporting Integrates data from multiple sources into a single, consistent database Modifies reports, records, and file layouts in accordance with established specifications Recommends technical policies and data collection improvements Reviews and revises user guides, manuals, and related technical documents Creates and updates records and logs related to errors, operational status, and corrective actions Participates in conferences, workshops, trainings, meetings, and committees Leads by guiding, training, and reviewing the work of staff Performs other related duties as assigned JOB REQUIREMENTS KNOWLEDGE: Principles, practices, and techniques of database management Principles, practices, and techniques of database maintenance Principles, practices, and techniques of data processing Principles, practices, and techniques of training and development Principles, practices, and techniques of data integrity testing Principles and practices of disaster recovery Principles and practices of recordkeeping and maintaining documentation Principles and terminology of computer networking Excel functions and formulas CORE COMPETENCIES: Action & Results Focus - Initiating tasks and focusing on accomplishment Attention to Detail - Focusing on the details of work content, work steps, and final work products Business Process Analysis - Defining, assessing, and improving operational processes and workflow Critical Thinking - Analytically and logically evaluating information, propositions, and claims Customer Focus - Attending to the needs and expectation of customers Informing - Proactively obtaining and sharing information Leveraging Technology - Applying technology for improvements in organizational efficiency and effectiveness Presentation Skill - Formally delivering information to groups Professional & Technical Expertise - Applying technical subject matter to the job Teamwork - Collaborating with others to achieve shared goals SUPERVISION AND WORKING CONDITIONS SUPERVISION General direction is received from higher level management within Educational Services. Responsibilities include providing lead direction to professional and technical staff. No supervision is exercised. WORKING CONDITIONS: ENVIRONMENT: This is primarily a sedentary classification and the employee works in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. The employee may be required to work at varying heights and in restrictive areas. Travel to various District sites may be required. PHYSICAL DEMANDS: Finger dexterity is needed to access, enter and retrieve data using a computer keyboard and to operate standard office equipment. Seeing is required to view a computer monitor and read a variety of materials. Physical demands may include climbing, bending and stooping and movement of objects requiring motions such as lifting and carrying to connect cables and equipment that typically weigh less than twenty (20) pounds. SELECTION PROCEDURES THE APPLICATION PROCESS: To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions. Resumes will not be accepted in lieu of an application. The application is part of the examination process and is part of your total evaluation of qualifications for employment. THE EXAMINATION PROCESS: For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications. EXAMINATION PROTESTS: Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service. ACCOMMODATION FOR DISABLED: If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application. ESTABLISHMENT OF ELIGIBILITY LIST: This examination process shall be open to all qualified applicants and shall result in one integrated eligibility list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available. Candidates are placed on the eligibility list in rank order according to their final examination score. Final examination scores will not change, but ranking may change as other candidates are added or removed from the list. ADVANCED STEP PLACEMENT: Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes. HOW YOU WILL HEAR FROM US: All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job. The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice. CLASSIFICATION ESTABLISHED: February 10, 2009 REVISED: March 10, 2009 April 14, 2009 February 09, 2010 March 09, 2010 February 09, 2022 IMPORTANT INFORMATION FOR JOB APPLICANTS ACCOMODATION FOR DISABLED: If you have a disability that may require an accommodation in any of these selection procedures, please notify the Personnel Commission in writing and attach your request to the completed application packet. PREFERENCE POINTS: Seniority credit, based on length of service, is added to the final passing score of permanent employees. Veteran's credits are added for entry level examinations as follows: 5 points for non-disabled veterans; 10 points for disabled veterans. "Veteran" is defined as serving at least 30 days active duty during war or qualifying armed conflict. A DD-214 must be presented on or before date of the examination. ELIGIBILITY LIST: Candidates who pass the examination will be placed in rank order on the eligibility list. Final selection will be made from the top three available ranks only. When a promotional and open eligibility list is established, the promotional list will be used first. Eligibility lists are usually established for one calendar year. CONDITIONS OF EMPLOYMENT: All potential employees must provide evidence of their identity and authorization to work in the United States before they will be hired. State law requires employees to provide proof that they have had a recent negative tuberculosis test result. All new employees are fingerprinted and conviction records, if any, are checked. SALARIES, MERIT INCREASES & ADVANCED STEP PLACEMENT: Salaries generally begin on the first step of the appropriate salary range. Permanent employees receive an increase after six months of continuous satisfactory service and equal raises based on merit at subsequent one year intervals for a total of five increases. Relevant experience and/or education in excess of entry requirements may permit employment at other than the first step. If employed at a higher step, salary increases are granted annually until reaching the end of the salary range. BENEFITS: Permanent employees will receive paid holidays, sick leave, vacation and longevity benefits per bargaining unit contract or Personnel Commission Merit Rules. The District offers a comprehensive package of insurance benefits to full-time employees and their families, which includes major medical and dental. (Permanent employees who work less than full-time, but a minimum of four (4) hours will contribute an amount proportionate to the number of assigned hours for major medical and dental.) Employees belong to the Public Employees' Retirement System to which the District makes contributions approximately equal to those deducted from the employee's pay. Assuring Equal Opportunities through the Merit System since 1938. SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT PERSONNEL COMMISSION 1717 4th Street Santa Monica, CA 90401 The Santa Monica-Malibu Unified School District does not discriminate based on actual or perceived sex, age, ancestry, color, ethnic group identification, gender, mental and/or physical disability, national origin, race, religion, sexual orientation, and a person's association with a person or group with one or more of these actual or perceived characteristics. (Revised April 2008) 01 PLEASE READ THE FOLLOWING STATEMENT: The information you provide on this application will be used to determine if you meet the minimum qualifications. Please be accurate, truthful, and thorough in your responses as your application is part of the selection process. Referring to your application/resume, listing "see resume", or incomplete responses will NOT qualify as a response to any question and may result in DISQUALIFICATION .Your experience, education, training, and certification must be listed on your application in order to be considered. Any sign of deliberate misinformation or intentional exaggeration will result in disqualification from this examination process and possible bar from future employment opportunities with Santa Monica-Malibu Unified School District. I confirm that I have read, understand, and accept the above terms 02 Please read the following statement regarding compensation: New employees start on the first step (Step A) of their classification's salary range. Systems Analyst begins on step A: $40.72 per hour. On the first day of employment, new employees will be given 60 days to submit a formal request for advanced step placement.Employees who have experience and education that greatly exceed the minimum qualifications may be considered for placement on steps above A. ONLY INFORMATION ON YOUR APPLICATION WILL BE USED TO DETERMINE ADVANCED STEP PLACEMENT. Transcripts, certificates, and additional references or materials may be requested for verification purposes. I confirm that I have read, understand, and accept the above terms 03 Select the option below that best corresponds with your employment status: I am a current employee of SMMUSD I am a former employee of SMMUSD Neither of the above 04 If you are a current or former employee of SMMUSD, please list the year you were hired and your classification title(s). If you are not a current or former SMMUSD employee, type N/A. 05 Select the option below that best describes your highest level of education completed:Please provide proof of your level of education completed by attaching a diploma and/or transcripts with this application for verification purposes. FAILURE TO PROVIDE PROOF OF EDUCATION WILL RESULT IN THE REJECTION OF YOUR APPLICATION AND/OR PREVENT YOU FROM MOVING FORWARD IN THE SELECTION PROCESS. High school diploma or recognized equivalent Associate's degree Bachelor's degree Master's degree Doctorate degree None of the above 06 Please state the major that you completed for the education selected above.If you did not have a major or did not complete major coursework, please list "NA." Please do not refer to your resume or application. Responses not completed in full will result in an incomplete application. 07 Select the option below that best describes the amount of experience you possess performing duties related to providing technical assistance within a business enterprise or student information system: No experience in this area Some experience, but less than one year One year but less than two Two years but less than three Three years but less than four Four years or more 08 Please provide a thorough description of your professional experience related to providing technical assistance within a business enterprise or student information system. In addition to your experience, be sure to include the name of the organization(s) in which you gained the experience, dates of employment, and your job title.If you do not have experience in this area, please list "NA." PLEASE NOTE: Your response will be used to evaluate if you meet the minimum qualifications. 09 Select the option below that best describes the amount of experience you possess performing duties related to managing data within a business enterprise or student information system: No experience in this area Some experience, but less than one year One year but less than two Two years but less than three Three years but less than four Four years or more 10 Please support your response to the previous question by providing a thorough description of your duties and responsibilities related to managing data within a business enterprise or student information system. In addition to your experience, be sure to include the name of the organization(s) in which you gained the experience, dates of employment, and your job title.If you do not have experience in this area, please list "NA." PLEASE NOTE: Your response will be used to evaluate if you meet the minimum qualifications. 11 Do you currently possess a valid Class C California Driver License and availability of private transportation or the ability to obtain transportation between job sites? Yes No Required Question