Events Management Specialist

Position Details Position Information Position Title Events Management Specialist Posting Category Full-Time Staff Starting salary range $42,699-$55,509 Faculty Position (if applicable) About Harford Community College Harford Community College has served as an anchor institution in Harford County since its inception in 1957. We are a mid-sized, comprehensive college committed to serving our community through high caliber educational offerings and cultural events. HCC's mission of "Grow. Achieve. Inspire. Contribute." and our vision of continuously striving for satisfaction, completion, and success throughout the College community is demonstrated by our shared organizational values of Agency, Equity and Inclusion, Communication and Collaboration, Respect, and Innovation. Harford Community College is an Achieving the Dream institution, joining a network of higher education institutions and partners to enhance community college student opportunity, access, and success. Our beautiful, 352-acre campus is conveniently located near Baltimore, MD; Philadelphia, PA; Washington, DC; and Wilmington, DE. We offer more than 80 affordable degree and certificate programs to nearly 2,000 full-time and 7,500 part-time students, as well as a wide variety of noncredit continuing education courses to nearly 11,000 students per year. Affirmative Action and Equal Employment Opportunity Statement Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer that values, embraces, and supports diversity in the College community. Job Description The purpose of this position is to provide support, organize, and coordinate a variety of campus functions and special events. This is accomplished by finding and scheduling locations for events and meetings; receiving reservation requests and submitting work orders; creating schedules; producing furniture placement diagrams; coordinating external client's arrival to campus and provide on-site event and meeting coverage; distributing correspondence; and coordinating with contractors and various departments to achieve seamless events and meetings. Other duties include updating templates; keeping room/building attributes records up-to-date; surveying event properties; generating and distributing reports for other departments; establishing work schedules for set-up contractors; and processing public safety, ITS, facilities, and tech requests. In addition to regular office hours, this position will flex their schedule in order to assist with evening and weekend activities. This is an non-exempt, classified staff position and includes a comprehensive benefits package offering medical, dental and vision coverage; generous paid time off; tuition assistance; and retirement savings. This position will require work performed regularly on campus. Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement. Required Education High School Diploma/GED Required Experience Minimum of 1 year of experience working in an office setting and 1 year of experience assisting with event coordination. Required Knowledge, Skills, & Abilities Excellent organizational skills and close attention to detail Excellent time management skills with the proven ability to meet tight deadlines and adapt quickly to changing priorities and deadlines Ability to coordinate activities of several events and projects simultaneously Understanding the importance of excellent customer service & communication Proficiency in Microsoft Outlook, Word, and SharePoint Preferred Qualifications Experience utilizing various Microsoft 365 applications Experience with Visio is a plus Experience with Ad Astra is a plus Hours per Week 40 - 100% General Weekly Work Schedule In addition to regular office hours, this position works evenings and weekends based on the event schedule. Posting Detail Information Posting Number 2024-172FSFA Number of Vacancies 1 Open Date Close Date 11/18/2024 Open Until Filled No