Airbus
Administrative Assistant (Contract)
Airbus, Columbus, Mississippi, United States, 39701
Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at USCareers@airbus.com
Notice: Know Your Rights: Workplace Discrimination is IllegalNotice: Pay Transparency Nondiscrimination (English)Aviso: Transparencia en el Pago No Discriminacion (Spanish)Job Description:
This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.
Airbus Helicopters is looking for an Administrative Assistant
(Temporary)
to join our team in
Columbus, MS
In this role, you will perform administrative functions and provide support to coordinate day-to-day correspondence, travel, schedule and activities for the VPs Quality and Civil Programs and their departments. You will also provide support and assistance to VPs, Quality and Civil Programs.
Meet the team:
From building to servicing the next generation of aerospace, our team focuses on quality, productivity and efficiency. We ensure the highest quality of care and safety is built into each aircraft we assemble and maintain. Our team members make it happen.
Your working environment:
On the eastern border of Mississippi you'll find Columbus, home to our Helicopter manufacturing and assembly lines and Center of Excellence for the entire North America region. It's here that we produce the UH-72A Lakota Helicopters for the U.S. Army in addition to the H-125 aircraft for civil and commercial customers.
Your Challenges:
Handling incoming telephone callsCoordinate and book travelPreparing, submitting and tracking expense reports and reconciling them against credit card statementsAssisting in the proper distribution of budget by coding invoices for paymentCreate purchase requests and follow-upCoordinate meeting rooms and call-in numbersCompiling data, preparing reports and distributing as necessary (including Weekly Report)Research/code invoices in SAPSubmit Gifts & Hospitality applicationsOrder meals for deliveriesCreating/assisting in the creation of presentationsHandling internal department and inter-departmental coordinationCoordinating various communication tools and activities within the department and with other departmentsPerforming research as necessaryPreparing check requests as necessaryScheduling meetings, etc., with other Airbus Helicopter departments and personnel within AHI as requiredMaintaining contacts in databaseAssisting in the maintenance of department filing systemsOrdering and maintaining office supply inventoryYour Boarding Pass:
High School degree or equivalentThree or more years of administrative or customer service experience.Proficiency in MS Office: Outlook, Excel, PowerPoint, WordProficiency in G-SuiteAbility to communicate effectively in verbal and written form in EnglishAbility to communicate effectively, verbally and in written form, and speak and hear clearly during telephone conversations with internal and external customers (English)Authorized to work in the USPreferred Education/Skills:
Some college (2 years) or equivalentProficiency in Concur, SharePoint, SAPTravel Required:
10% Domestic and InternationalThis position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.
Take your career to a new level and apply online now!
A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.
Physical Requirements:
Onsite or remote: 90% OnsiteVision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.Speaking: able to speak in conversations and meetings, deliver information and participate in communications.Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.Carrying: able to carry documents, tools, drawings, electronic equipment up to 25lbs/11kgs.Lifting: able to lift documents, tools, drawings, electronic equipment up to 25lbs/11kgs.Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.Sitting: able to sit for long periods of time in meetings, working on the computer.Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.Standing: able to stand for discussions in offices or on the production floor.Travel: able to travel independently and at short notice.Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces.Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer siteAdministrative position only PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eye protection may also be required when visiting the shop floor.
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.
Company:Airbus Helicopters, Inc.
Employment Type:Agency / Temporary
Experience Level:Entry Level
Remote Type:On-site
Job Family:Administration / Documentation
Job Posting End Date: 11.15.2024
Airbus provides equal opportunities to all individuals seeking assignment with Airbus without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in every location in which the company has facilities. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. This assignment description does not constitute a written or implied contract of employment.
By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.
Notice: Know Your Rights: Workplace Discrimination is IllegalNotice: Pay Transparency Nondiscrimination (English)Aviso: Transparencia en el Pago No Discriminacion (Spanish)Job Description:
This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.
Airbus Helicopters is looking for an Administrative Assistant
(Temporary)
to join our team in
Columbus, MS
In this role, you will perform administrative functions and provide support to coordinate day-to-day correspondence, travel, schedule and activities for the VPs Quality and Civil Programs and their departments. You will also provide support and assistance to VPs, Quality and Civil Programs.
Meet the team:
From building to servicing the next generation of aerospace, our team focuses on quality, productivity and efficiency. We ensure the highest quality of care and safety is built into each aircraft we assemble and maintain. Our team members make it happen.
Your working environment:
On the eastern border of Mississippi you'll find Columbus, home to our Helicopter manufacturing and assembly lines and Center of Excellence for the entire North America region. It's here that we produce the UH-72A Lakota Helicopters for the U.S. Army in addition to the H-125 aircraft for civil and commercial customers.
Your Challenges:
Handling incoming telephone callsCoordinate and book travelPreparing, submitting and tracking expense reports and reconciling them against credit card statementsAssisting in the proper distribution of budget by coding invoices for paymentCreate purchase requests and follow-upCoordinate meeting rooms and call-in numbersCompiling data, preparing reports and distributing as necessary (including Weekly Report)Research/code invoices in SAPSubmit Gifts & Hospitality applicationsOrder meals for deliveriesCreating/assisting in the creation of presentationsHandling internal department and inter-departmental coordinationCoordinating various communication tools and activities within the department and with other departmentsPerforming research as necessaryPreparing check requests as necessaryScheduling meetings, etc., with other Airbus Helicopter departments and personnel within AHI as requiredMaintaining contacts in databaseAssisting in the maintenance of department filing systemsOrdering and maintaining office supply inventoryYour Boarding Pass:
High School degree or equivalentThree or more years of administrative or customer service experience.Proficiency in MS Office: Outlook, Excel, PowerPoint, WordProficiency in G-SuiteAbility to communicate effectively in verbal and written form in EnglishAbility to communicate effectively, verbally and in written form, and speak and hear clearly during telephone conversations with internal and external customers (English)Authorized to work in the USPreferred Education/Skills:
Some college (2 years) or equivalentProficiency in Concur, SharePoint, SAPTravel Required:
10% Domestic and InternationalThis position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.
Take your career to a new level and apply online now!
A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.
Physical Requirements:
Onsite or remote: 90% OnsiteVision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.Speaking: able to speak in conversations and meetings, deliver information and participate in communications.Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.Carrying: able to carry documents, tools, drawings, electronic equipment up to 25lbs/11kgs.Lifting: able to lift documents, tools, drawings, electronic equipment up to 25lbs/11kgs.Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.Sitting: able to sit for long periods of time in meetings, working on the computer.Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.Standing: able to stand for discussions in offices or on the production floor.Travel: able to travel independently and at short notice.Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces.Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer siteAdministrative position only PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eye protection may also be required when visiting the shop floor.
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.
Company:Airbus Helicopters, Inc.
Employment Type:Agency / Temporary
Experience Level:Entry Level
Remote Type:On-site
Job Family:Administration / Documentation
Job Posting End Date: 11.15.2024
Airbus provides equal opportunities to all individuals seeking assignment with Airbus without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in every location in which the company has facilities. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. This assignment description does not constitute a written or implied contract of employment.
By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.