Keeda Inc, dba Hiring Hub
Event and Programs Administrator
Keeda Inc, dba Hiring Hub, Albuquerque, New Mexico, United States, 87199
Hiring Hub is seeking the ideal candidate for a role as the Events and Program Administrator.
This person is responsible for supporting the planning, coordination, and execution of various events and programs. This role involves organizing logistics, managing timelines, liaising with vendors, and providing administrative support to ensure that events and programs run smoothly and achieve their objectives. The ideal candidate will be highly organized, detail-oriented, and have excellent communication and project management skills.
Key Responsibilities:
Event Planning & Coordination:
Assist in planning and organizing events, workshops, and programs, including meetings, conferences, and community outreach events.
Coordinate venue bookings, catering, and other logistical needs.
Prepare detailed project plans, including timelines, task assignments, and event schedules.
Communication & Vendor Management:
Serve as the point of contact for vendors, sponsors, and participants.
Negotiate contracts and manage relationships with event suppliers and service providers.
Draft and send out communications related to the events, such as invitations, updates, and post-event surveys.
Program Support:
Track program activities, attendance, and participant feedback.
Assist with the development and distribution of program materials, including brochures, presentations, and digital content.
Coordinate volunteer and staffing needs for events and programs.
Budget & Administrative Tasks:
Assist in managing event and program budgets, ensuring expenditures remain within allocated limits.
Process invoices, handle reimbursements, and maintain financial records.
Provide general administrative support, such as scheduling meetings, preparing reports, and updating databases.
On-Site & Virtual Event Support:
Manage event setup, registration, and attendee coordination.
Provide technical support for virtual events and webinars.
Oversee event tear-down and post-event evaluations.
Qualifications & Skills:
Bachelors degree in Event Management, Communications, Business Administration, or a related field.
Minimum of 2 years of experience in event planning, program coordination, or a similar administrative role.
Strong organizational and time management skills with attention to detail.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
Ability to manage multiple projects simultaneously and work well under pressure.
Experience with virtual event platforms (e.g., Zoom, Microsoft Teams) is a plus.
Key Competencies:
Project Management
Problem Solving
Stakeholder Management
Adaptability
Team Collaboration
Work Environment:
Occasional travel may be required for on-site event support.
Availability to work evenings or weekends as needed based on event schedules.
Compensation:
Competitive salary commensurate with experience.
Benefits include health insurance, retirement plans, and professional development opportunities.
KEEDA, Inc. dba Hiring Hub is an equal opportunity employment agency.
We do not discriminate based on race, color, national origin, religion, ancestry, sex, age, disability, serious medical condition, spousal affiliation, sexual orientation, gender identity, or other classifications protected under the law.
This person is responsible for supporting the planning, coordination, and execution of various events and programs. This role involves organizing logistics, managing timelines, liaising with vendors, and providing administrative support to ensure that events and programs run smoothly and achieve their objectives. The ideal candidate will be highly organized, detail-oriented, and have excellent communication and project management skills.
Key Responsibilities:
Event Planning & Coordination:
Assist in planning and organizing events, workshops, and programs, including meetings, conferences, and community outreach events.
Coordinate venue bookings, catering, and other logistical needs.
Prepare detailed project plans, including timelines, task assignments, and event schedules.
Communication & Vendor Management:
Serve as the point of contact for vendors, sponsors, and participants.
Negotiate contracts and manage relationships with event suppliers and service providers.
Draft and send out communications related to the events, such as invitations, updates, and post-event surveys.
Program Support:
Track program activities, attendance, and participant feedback.
Assist with the development and distribution of program materials, including brochures, presentations, and digital content.
Coordinate volunteer and staffing needs for events and programs.
Budget & Administrative Tasks:
Assist in managing event and program budgets, ensuring expenditures remain within allocated limits.
Process invoices, handle reimbursements, and maintain financial records.
Provide general administrative support, such as scheduling meetings, preparing reports, and updating databases.
On-Site & Virtual Event Support:
Manage event setup, registration, and attendee coordination.
Provide technical support for virtual events and webinars.
Oversee event tear-down and post-event evaluations.
Qualifications & Skills:
Bachelors degree in Event Management, Communications, Business Administration, or a related field.
Minimum of 2 years of experience in event planning, program coordination, or a similar administrative role.
Strong organizational and time management skills with attention to detail.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
Ability to manage multiple projects simultaneously and work well under pressure.
Experience with virtual event platforms (e.g., Zoom, Microsoft Teams) is a plus.
Key Competencies:
Project Management
Problem Solving
Stakeholder Management
Adaptability
Team Collaboration
Work Environment:
Occasional travel may be required for on-site event support.
Availability to work evenings or weekends as needed based on event schedules.
Compensation:
Competitive salary commensurate with experience.
Benefits include health insurance, retirement plans, and professional development opportunities.
KEEDA, Inc. dba Hiring Hub is an equal opportunity employment agency.
We do not discriminate based on race, color, national origin, religion, ancestry, sex, age, disability, serious medical condition, spousal affiliation, sexual orientation, gender identity, or other classifications protected under the law.