University of Minnesota
Internal Medicine UME Administrator - Med Ed
University of Minnesota, Saint Paul, Minnesota, United States, 55130
Apply for Job Job ID 365365Location Twin CitiesJob Family Administration-GeneralFull/Part Time Full-TimeRegular/Temporary RegularJob Code 8208A1Employee Class Civil ServiceAdd to Favorite Jobs Email this JobAbout the Job
About the Job:This position provides high-level support and management for the responsibilities listed below, and is the main liaison between affiliated hospitals providing Medical Student Education in Internal Medicine and the Medical School. The position works as part of the Department of Medicine Education team. This position is required to be on campus a minimum of 2 days per week, with a remote work option for 3 days.
Major Responsibilities:Manage Required Undergraduate Medical Education (UME) courses and Acting Internship in Internal Medicine (90%)Serves as the main clerkship coordinator for the University's Internal Medicine Required Clerkships and the Acting Internship in Internal Medicine, located across multiple hospital sites. Serves as site coordinator at the University of Minnesota Medical Center for these courses, in partnership with the M Health FV education coordinator.Assists course directors on all administrative matters relating to courses. Schedules didactic sessions, manages evaluations, manages course websites & resources, coordinates preceptors and faculty assignments. Arranges course schedules and logistics, manages communications, prepares course materials, leads and participates in clerkship orientation sessions at the start of each rotation period.Partners with course directors to implement ongoing improvements and changes to courses; compiles, analyzes, and presents data to inform director decisions. Collaborates to provide innovations to course content, and to assess effectiveness of course content.Oversees grading system for Internal Medicine student education. Administers & proctors exams and submits grades into the University's grading systems.Manages evaluation systems including MEDtrics, CSA, EPA, and RCE dashboards; pulls audit reports for course and site directors.Manages learning management systems including Canvas and Collaborative Class Schedule (CCS)Manages incomplete grades process, tracking student progress and ensuring completion.Manages annual Chair's Letter process for approximately 70 students seeking residency positions in Internal Medicine and Internal Medicine Pediatrics.Coordinates monthly UME leadership and clerkship director meetings, agendas, and meeting minutesActively participates in and contributes to in Medical School meetings relevant to UME coordinators.
Education Administration (10%)Processes financial transactions for the Department of Medicine Education team, including P.O.s, check requests and invoicing, PCard purchases & reconciliation, and expense reimbursements.Partners with the Associate Ed Manager in managing UME adjunct & community instructor appointments for faculty & preceptors.Collaborates and provides cross-coverage with colleagues in administration of education programs.Other projects as assigned.The starting rate for this position ranges from $60,000 to $75,000, based on education and experience.Qualifications
All required qualifications must be included in the application materialsRequired Qualifications:BA/BS or a combination of related education and work experience to equal four years.Demonstrated proficiency in Microsoft Office (Word, Excel and PowerPoint), and Google ApplicationsAbility to take initiative on multiple tasks, work independently, and take directionInterpersonal skills, including the ability to communicate in an effective, professional manner (both written and verbal)Ability to anticipate and meet multiple deadlinesAbility to work occasional non-standard work hours to coordinate programmatic activities
Preferred Qualifications:Experience working in Undergraduate Medical Education (UME)Training in and knowledge of University of Minnesota systems, policies and procedures including but not limited to: Canvas, Enterprise Financial System (EFS), PeopleSoftExperience working with physicians in an academic or health care settingBenefits
Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.eduEmployment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
About the Job:This position provides high-level support and management for the responsibilities listed below, and is the main liaison between affiliated hospitals providing Medical Student Education in Internal Medicine and the Medical School. The position works as part of the Department of Medicine Education team. This position is required to be on campus a minimum of 2 days per week, with a remote work option for 3 days.
Major Responsibilities:Manage Required Undergraduate Medical Education (UME) courses and Acting Internship in Internal Medicine (90%)Serves as the main clerkship coordinator for the University's Internal Medicine Required Clerkships and the Acting Internship in Internal Medicine, located across multiple hospital sites. Serves as site coordinator at the University of Minnesota Medical Center for these courses, in partnership with the M Health FV education coordinator.Assists course directors on all administrative matters relating to courses. Schedules didactic sessions, manages evaluations, manages course websites & resources, coordinates preceptors and faculty assignments. Arranges course schedules and logistics, manages communications, prepares course materials, leads and participates in clerkship orientation sessions at the start of each rotation period.Partners with course directors to implement ongoing improvements and changes to courses; compiles, analyzes, and presents data to inform director decisions. Collaborates to provide innovations to course content, and to assess effectiveness of course content.Oversees grading system for Internal Medicine student education. Administers & proctors exams and submits grades into the University's grading systems.Manages evaluation systems including MEDtrics, CSA, EPA, and RCE dashboards; pulls audit reports for course and site directors.Manages learning management systems including Canvas and Collaborative Class Schedule (CCS)Manages incomplete grades process, tracking student progress and ensuring completion.Manages annual Chair's Letter process for approximately 70 students seeking residency positions in Internal Medicine and Internal Medicine Pediatrics.Coordinates monthly UME leadership and clerkship director meetings, agendas, and meeting minutesActively participates in and contributes to in Medical School meetings relevant to UME coordinators.
Education Administration (10%)Processes financial transactions for the Department of Medicine Education team, including P.O.s, check requests and invoicing, PCard purchases & reconciliation, and expense reimbursements.Partners with the Associate Ed Manager in managing UME adjunct & community instructor appointments for faculty & preceptors.Collaborates and provides cross-coverage with colleagues in administration of education programs.Other projects as assigned.The starting rate for this position ranges from $60,000 to $75,000, based on education and experience.Qualifications
All required qualifications must be included in the application materialsRequired Qualifications:BA/BS or a combination of related education and work experience to equal four years.Demonstrated proficiency in Microsoft Office (Word, Excel and PowerPoint), and Google ApplicationsAbility to take initiative on multiple tasks, work independently, and take directionInterpersonal skills, including the ability to communicate in an effective, professional manner (both written and verbal)Ability to anticipate and meet multiple deadlinesAbility to work occasional non-standard work hours to coordinate programmatic activities
Preferred Qualifications:Experience working in Undergraduate Medical Education (UME)Training in and knowledge of University of Minnesota systems, policies and procedures including but not limited to: Canvas, Enterprise Financial System (EFS), PeopleSoftExperience working with physicians in an academic or health care settingBenefits
Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.eduEmployment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).