Hoke County Schools
Administrative Assistant
Hoke County Schools, Raeford, North Carolina, United States, 28376
Title: Administrative Assistant
Reports to: Principal of Hoke County High School
Terms of Employment: Full Time, 12 months
FLSA Exempt/Non-Exempt: Exempt
Supervises:NoneQualifications:
Associate's Degree preferredBilingual preferredMust possess fluent writing skills, interpersonal and oral communication skills, and organizational skills to prioritize tasksMust have the ability to multi-task projects, people, and events to perform the job effectivelyMust be able to maintain confidentialityMust be able to perform essential job functions without direct supervisionValid North Carolina driver's licenseEssential Job Functions:
Assesses needs, orders, and maintains supplies, materials, and equipment inventoriesMaintains regular filing systems and searches files for specific informationPrepares correspondence and reports as instructedMaintains a schedule of appointments, makes arrangements for conferences and schedules interviewsUtilizes current technology to complete tasksMakes necessary arrangements for meetings including date, location, and time, contacts those who need to attend, and prepares all materials on matters to be discussedAccepts responsibility of office reports and office operationsAssists in ensuring the school website provides the most current information availableAssists in answering telephone system; provides information, records information and directs calls to appropriate personMakes travel arrangements for school employees as directed by the principalOversees substitute teacher scheduling/assignments and subsequent documentationAnswers phone calls in a pleasant, informed manner for the purpose of providinginformation and creating a good image of the district
Manages telephone message system (office hours, inclement weather and other recorded messages)Greets visitors to the school in a pleasant and informed mannerResponds to inquiries for the purpose of referrals and directions as may be requiredForwards requests for information and messages to the appropriate individualsMaintains office meeting calendar and schedules meetings held at schoolMaintains, sorts, and distributes mail for schoolOperates postage machine and orders postage when neededPerforms other clerical tasks as assigned including word processing and creatingdatabases, etc.Performs all other duties and responsibilities as assigned by supervisorPhysical Requirements:
The major physical and cognitive requirements listed below are applicable to the Administrative
Assistant to the Director of Maintenance and Assistant Superintendent of Operations job classification within Hoke County Schools.
Work in this classification is considered light physical work requiring the exertion of up to 20
pounds of force occasionally and a negligible amount of force frequently or constantly to move
objects.
Must be able to:
Prepare, read and comprehend a variety of job related forms, reports, spreadsheets, maps, plans, records, documentation and correspondenceUnderstand and conform to all rules of punctuation, grammar, diction and styleSpeak to individuals or groups of people with poise, voice control and confidenceRespond adequately to inquiries or complaintsWrite using standard convention in all languages required by the jobApply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusionsApply common sense understanding to carry out instructions furnished in written, oral or diagrammatic formCommunicate effectively and efficientlyUse/interpret job-related terminology, mathematical formulas and functions effectively and efficientlyDeal with people beyond giving and receiving instructionsBe sensitive to cultural differences among individuals and groups of personsOperate a motor vehicleOperate/use a variety of automated office machines and other office equipment to include communication machines/equipment/devices
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time.
Reports to: Principal of Hoke County High School
Terms of Employment: Full Time, 12 months
FLSA Exempt/Non-Exempt: Exempt
Supervises:NoneQualifications:
Associate's Degree preferredBilingual preferredMust possess fluent writing skills, interpersonal and oral communication skills, and organizational skills to prioritize tasksMust have the ability to multi-task projects, people, and events to perform the job effectivelyMust be able to maintain confidentialityMust be able to perform essential job functions without direct supervisionValid North Carolina driver's licenseEssential Job Functions:
Assesses needs, orders, and maintains supplies, materials, and equipment inventoriesMaintains regular filing systems and searches files for specific informationPrepares correspondence and reports as instructedMaintains a schedule of appointments, makes arrangements for conferences and schedules interviewsUtilizes current technology to complete tasksMakes necessary arrangements for meetings including date, location, and time, contacts those who need to attend, and prepares all materials on matters to be discussedAccepts responsibility of office reports and office operationsAssists in ensuring the school website provides the most current information availableAssists in answering telephone system; provides information, records information and directs calls to appropriate personMakes travel arrangements for school employees as directed by the principalOversees substitute teacher scheduling/assignments and subsequent documentationAnswers phone calls in a pleasant, informed manner for the purpose of providinginformation and creating a good image of the district
Manages telephone message system (office hours, inclement weather and other recorded messages)Greets visitors to the school in a pleasant and informed mannerResponds to inquiries for the purpose of referrals and directions as may be requiredForwards requests for information and messages to the appropriate individualsMaintains office meeting calendar and schedules meetings held at schoolMaintains, sorts, and distributes mail for schoolOperates postage machine and orders postage when neededPerforms other clerical tasks as assigned including word processing and creatingdatabases, etc.Performs all other duties and responsibilities as assigned by supervisorPhysical Requirements:
The major physical and cognitive requirements listed below are applicable to the Administrative
Assistant to the Director of Maintenance and Assistant Superintendent of Operations job classification within Hoke County Schools.
Work in this classification is considered light physical work requiring the exertion of up to 20
pounds of force occasionally and a negligible amount of force frequently or constantly to move
objects.
Must be able to:
Prepare, read and comprehend a variety of job related forms, reports, spreadsheets, maps, plans, records, documentation and correspondenceUnderstand and conform to all rules of punctuation, grammar, diction and styleSpeak to individuals or groups of people with poise, voice control and confidenceRespond adequately to inquiries or complaintsWrite using standard convention in all languages required by the jobApply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusionsApply common sense understanding to carry out instructions furnished in written, oral or diagrammatic formCommunicate effectively and efficientlyUse/interpret job-related terminology, mathematical formulas and functions effectively and efficientlyDeal with people beyond giving and receiving instructionsBe sensitive to cultural differences among individuals and groups of personsOperate a motor vehicleOperate/use a variety of automated office machines and other office equipment to include communication machines/equipment/devices
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time.