Senior Department Administrative Specialist

Temple

University's College of Science & Technology

is searching for a Senior Department Administrative Specialist

.

Become a part of the Temple family and you will have access to the following:Full medical, dental, vision coveragePaid time off11 Paid Holidays (including the day after Thanksgiving & winter break)Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREEA generous retirement plan and so much more!Salary Grade: T24

Learn more about the "T" salary structure

here:

https://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

Job Summary:

Under general supervision, reporting to the College of Science & Technology's Chemistry division Business Manager, the Sr. Administrative Specialist is responsible for providing office support to the Chemistry department. The Sr. Administrative Specialist carries out most departmental purchasing activity and invoice processing for faculty, staff, graduate students and lab coordinators using the TUMarketplace. Processes and follows up on all purchase orders. Obtains quotes from vendors and prepares sole sources. Supports faculty with their PCard transmissions. Pays invoices and processes reimbursements using the Concur system. Responds independently when possible.

Required Education & Experience:

At least three years of related administrative experience in an academic environment. Experience with formulating queries in query-based systems, for retrieving desired data. An equivalent combination of education and experience may be considered.

Required Skills & Abilities:

Demonstrated proficiency with MS Office suite and a strong knowledge of Excel.Demonstrated ability to handle multiple tasks with strong attention to detailExcellent customer service, verbal and written communication skillsSound judgement and decision-making ability in complex environments.Must be self-motivated to meet deadlines independently.Strong calendar management skills.Strong work ethic and excellent problem-solving ability.Ability to work effectively in a team environment.Solid interpersonal skills along with the ability to interact with all levels of management, and a diverse population of students, faculty and staff.Ability to work flexible hours nights/weekends/early mornings, if necessary.Ability to travel to off-site locations that may not be accessible via public transportation .

Temple University

is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement:

In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.