Indiana University
Clinical Education Coordinator
Indiana University, Indianapolis, Indiana, us, 46262
The Department of Psychiatry at Indiana University School of Medicine is committed to understanding the symptoms and neurobiological basis of mental illness and advancing psychiatric treatments through extensive involvement in basic and clinical research and patient care. The department is also involved with educating and training future leaders of psychiatry and behavioral science.
Indiana University School of Medicine is the largest medical school in the United States, with a large academic health center in downtown Indianapolis, the 17th largest city in the United States. In addition to having active sports, cultural, arts, and educational events and programs, Indianapolis is located centrally near several other major cities including Chicago, Louisville, Cincinnati, and Columbus.
As the nation's largest medical school, IUSM is committed to being an institution that not only reflects the diversity of the learners we teach and the patient populations we serve, but also pursues the values of diversity, equity and inclusion that inform academic excellence. We desire candidates whose work contributes to equitable and inclusive learning and working environments for our learners, staff, and faculty, as well as those whose work contributes to equitable and inclusive learning and working environments for our students, staff, and faculty. IUSM strives to take an anti-racist stance, regularly evaluating and updating its policies, procedures, and practices to confer equitable opportunities for contribution and advancement for all members of our community. We invite individuals who will join us in our mission to advance racial equity to transform health and wellbeing for all throughout the state of Indiana.
IU School of Medicine is closely aligned with our health system partner, IU Health, which has twice earned a place on the US News and World Report Honor Roll. The shared vision of both institutions is to lead the transformation of healthcare through quality innovation and education to make Indiana one of the nation's healthiest states. IU Health is among the top 10 largest single-state nonprofit health systems in the United States operating 16 hospitals statewide (a mix of urban, suburban and rural facilities). This partnership enables the seamless integration of research findings into patient care.
Job Summary
Department-Specific ResponsibilitiesMaintains accreditation and compliance with accreditation guidelines and initiates appropriate reporting regarding accreditation matters for the Post Pediatric Portal Residency Program.Provides direction, leadership and day-to-day management of educational and departmental activities including educational coordination between attending physicians, residents and institutional and regulatory administrative offices.Assists Program Director and faculty in the development of program curriculum, including integration and evaluation of core competencies into all educational activities.Manages all aspects of resident recruitment, including review all applications; create and update brochures and websites; schedule interviews and coordinate pre-interview meetings and interview day activities.Serves as a member of, develops agendas, takes minutes, and implements decisions and actions for residency committees.Responsible for collaborating with IUSM statewide Psychiatry Education Coordinators as well as working directly with the Statewide Director of Psychiatry Medical Student Education.Serves as Psychiatry point of contact for medical students.Maintains resources/site for students and faculty via Canvas.Responsible for all aspects of student scheduling including lectures and exams and ensures evaluations and grades are completed in a timely manner for the Indianapolis Psychiatry Clerkship.General Responsibilities
Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences.Schedules rotations and clinic hours for members, and may arrange extracurricular activities.Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave.Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates.Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility.Implements program improvement projects from initiation to execution.Offers recommendations to improve program administration and/or the overall quality of care.Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained.Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED)WORK EXPERIENCE
Required
4 years of experience in administration, office management, or program coordinationPreferred
Experience in a clinical or academic settingSKILLS
Required
Proficient communication skillsMaintains a high degree of professionalismDemonstrated time management and priority setting skillsDemonstrates a high commitment to qualityPossesses flexibility to work in a fast paced, dynamic environmentHighly thorough and dependablePossesses a high degree of initiativeAbility to build strong customer relationshipsWorking Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Neuroscience Center Building, Goodman Hall
355 West 16th Street
Indianapolis, Indiana 46202
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insuranceDental insuranceHealth Savings Account with generous IU contributionLife insurance, LTD, and AD&D optionsBase retirement plan contribution from IU, subject to vestingAdditional supplemental retirement plan optionsTuition benefit for IU classes10 paid holidays per yearGenerous Paid Time OffPaid Parental LeaveEmployee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure .
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Health Services
Job Family: Clinical EducationClick here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request SupportTelephone: 812-856-1234
Apply for Job
Staff PositionsSign InNew UserEnable Screen Reader Mode
Indiana University School of Medicine is the largest medical school in the United States, with a large academic health center in downtown Indianapolis, the 17th largest city in the United States. In addition to having active sports, cultural, arts, and educational events and programs, Indianapolis is located centrally near several other major cities including Chicago, Louisville, Cincinnati, and Columbus.
As the nation's largest medical school, IUSM is committed to being an institution that not only reflects the diversity of the learners we teach and the patient populations we serve, but also pursues the values of diversity, equity and inclusion that inform academic excellence. We desire candidates whose work contributes to equitable and inclusive learning and working environments for our learners, staff, and faculty, as well as those whose work contributes to equitable and inclusive learning and working environments for our students, staff, and faculty. IUSM strives to take an anti-racist stance, regularly evaluating and updating its policies, procedures, and practices to confer equitable opportunities for contribution and advancement for all members of our community. We invite individuals who will join us in our mission to advance racial equity to transform health and wellbeing for all throughout the state of Indiana.
IU School of Medicine is closely aligned with our health system partner, IU Health, which has twice earned a place on the US News and World Report Honor Roll. The shared vision of both institutions is to lead the transformation of healthcare through quality innovation and education to make Indiana one of the nation's healthiest states. IU Health is among the top 10 largest single-state nonprofit health systems in the United States operating 16 hospitals statewide (a mix of urban, suburban and rural facilities). This partnership enables the seamless integration of research findings into patient care.
Job Summary
Department-Specific ResponsibilitiesMaintains accreditation and compliance with accreditation guidelines and initiates appropriate reporting regarding accreditation matters for the Post Pediatric Portal Residency Program.Provides direction, leadership and day-to-day management of educational and departmental activities including educational coordination between attending physicians, residents and institutional and regulatory administrative offices.Assists Program Director and faculty in the development of program curriculum, including integration and evaluation of core competencies into all educational activities.Manages all aspects of resident recruitment, including review all applications; create and update brochures and websites; schedule interviews and coordinate pre-interview meetings and interview day activities.Serves as a member of, develops agendas, takes minutes, and implements decisions and actions for residency committees.Responsible for collaborating with IUSM statewide Psychiatry Education Coordinators as well as working directly with the Statewide Director of Psychiatry Medical Student Education.Serves as Psychiatry point of contact for medical students.Maintains resources/site for students and faculty via Canvas.Responsible for all aspects of student scheduling including lectures and exams and ensures evaluations and grades are completed in a timely manner for the Indianapolis Psychiatry Clerkship.General Responsibilities
Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences.Schedules rotations and clinic hours for members, and may arrange extracurricular activities.Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave.Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates.Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility.Implements program improvement projects from initiation to execution.Offers recommendations to improve program administration and/or the overall quality of care.Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained.Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED)WORK EXPERIENCE
Required
4 years of experience in administration, office management, or program coordinationPreferred
Experience in a clinical or academic settingSKILLS
Required
Proficient communication skillsMaintains a high degree of professionalismDemonstrated time management and priority setting skillsDemonstrates a high commitment to qualityPossesses flexibility to work in a fast paced, dynamic environmentHighly thorough and dependablePossesses a high degree of initiativeAbility to build strong customer relationshipsWorking Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Neuroscience Center Building, Goodman Hall
355 West 16th Street
Indianapolis, Indiana 46202
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insuranceDental insuranceHealth Savings Account with generous IU contributionLife insurance, LTD, and AD&D optionsBase retirement plan contribution from IU, subject to vestingAdditional supplemental retirement plan optionsTuition benefit for IU classes10 paid holidays per yearGenerous Paid Time OffPaid Parental LeaveEmployee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure .
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Health Services
Job Family: Clinical EducationClick here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request SupportTelephone: 812-856-1234
Apply for Job
Staff PositionsSign InNew UserEnable Screen Reader Mode