University of Georgia
Administrative Assistant
University of Georgia, Athens, Georgia, us, 30604
Posting Details
Posting Details
Posting Number S12885P
Working Title Administrative Assistant
Department DAR-Career Center
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
Division of Development and Alumni Relations
The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities.
Career Center
The University of Georgia Career Center is the provider of centralized career services to undergraduate, graduate students, and alumni at The University of Georgia. Career Center staff work collaboratively with faculty and staff of all departments to enhance the career success of University of Georgia students/alumni. Several of the "nuts & bolts" services the UGA Career Center provides to its students include career counseling, job search training, and opportunities to connect with employers.
The Career Center also serves as a corporate gateway to the University by helping employers meet key faculty/staff, understand culture and curriculum, and successfully recruit UGA students and alumni. A broad group of corporate, government, and nonprofit employers recruit at The University of Georgia, and the Career Center facilitates this process through career fairs, on-campus interviews, and a variety of recruiting and educational programs and events.
College/Unit/Department website https://give.uga.edu/ and https://dar.uga.edu/ and www.career.uga.edu
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
8:00am-5:00pm
Advertised Salary $40,560
Posting Date 11/06/2024
Open until filled Yes
Closing Date
Proposed Starting Date 01/01/2025
Special Instructions to Applicants
This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title Office/Clerical Assistant
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Working knowledge of UGA policies and procedures and/ or UGA Foundation policies and procedures a plus.Experience in an office/or work setting managing multiple phone lines a plus.Previous customer service experience preferred.
Position Summary
The purpose of this position is to provide excellent customer service to all career center guests - students, faculty, employers, and alumni. This position assists the area supervisor with the supervision of multiple front desk student assistants and guides the daily operations of the reception area.
The Administrative Assistant serves as the Career Center front-line representation, providing both direct service (scheduling appointments, directing traffic, assisting staff) and general information. The position also serves as the first point of contact between students/ alumni, employers, faculty, and staff seeking career services or general information. In addition to the front desk responsibilities, this position assists with the preparation of check requests, deposits, and assists with student assistant payroll processing.
Knowledge, Skills, Abilities and/or Competencies
Professional experience in an office settingMust possess excellent oral and written communication skills and the ability to deal effectively and professionally with a variety of persons at all levels of management within and external to a university environment.Must possess excellent organizational abilities and be able to work effectively in a fast-paced environment.Must be able to prioritize.Must be able to provide solutions.Proficiency in Microsoft Word, Excel, and Outlook required.Must be proficient in planning, organizing, and prioritizing multiple tasks.Requires extensive skills in project management, scheduling, research, electronic record keeping, and event planning.Collaboration skills.Additional Division Expectations:
Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.
Physical Demands
Work in a standard office environmentWork evenings and weekends as necessarySit and work at a computer workstation for extended periods of timeWork using electronic mail, telephone, face-to-face discussions, paper form correspondenceCommunicate effectively in writing, speaking, and listeningOrganize and establish priorities; Remember detail; multi-taskLift and/or move up to 30 poundsWalk, stand, stoop, lift, kneel, climb
Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
In a timely and welcoming manner, greet, direct, and oversee all visitor traffic while providing exceptional customer service to students, employees, staff, and other visitors of the Career Center. Representation is provided in-person, on the phone, and through electronic platforms.
Percentage of time 40 Duties/Responsibilities
Schedule student appointments and assist staff members with calendar maintenance.
Percentage of time 30 Duties/Responsibilities
Assist area supervisor with hiring, coaching, and supervising multiple student assistants.
Percentage of time 15 Duties/Responsibilities
Process deposits and forward copies of deposit information to appropriate persons and enter payments into the appropriate tracking systems.Support the office by conducting regular inventory and placing orders for office supplies and other needs in UGAmart .
Percentage of time 10 Duties/Responsibilities
Update and maintain the front desk operations desk manual.Responsible for departmental mail distribution.Run errands when necessary.Open the Career Center each morning at 8:00 am and close the Career Center each day at 5:00 pm.Other duties as assigned to include, but not limited to, potential assistance with Career Fairs and other special projects or programs managed by the Career Center.
Percentage of time 5
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Development & Alumni Relations' Office of Talent Management
Recruitment Contact Email dartalent@uga.edu
Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* How did you hear about this vacant position?
African American Development Officers (AADO)Association of Fundraising Professionals (AFP)Annual Giving NetworkCASEChronicle of Higher EducationChronicle of PhilanthropyCurrent UGA EmployeeDiverse JobsHandshakeHigherEdJobsInsight Into DiversityLinkedInTalent Management NewsletterUGAJobs (UGA's job board)Other (please provide)
* Do you have a working knowledge of UGA policies and procedures?
YesNo
* Do you have a working knowledge of UGA Foundation policies and procedures?
YesNo
Applicant Documents
Required Documents
Resume/CVCover LetterOptional Documents
Posting Details
Posting Number S12885P
Working Title Administrative Assistant
Department DAR-Career Center
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
Division of Development and Alumni Relations
The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities.
Career Center
The University of Georgia Career Center is the provider of centralized career services to undergraduate, graduate students, and alumni at The University of Georgia. Career Center staff work collaboratively with faculty and staff of all departments to enhance the career success of University of Georgia students/alumni. Several of the "nuts & bolts" services the UGA Career Center provides to its students include career counseling, job search training, and opportunities to connect with employers.
The Career Center also serves as a corporate gateway to the University by helping employers meet key faculty/staff, understand culture and curriculum, and successfully recruit UGA students and alumni. A broad group of corporate, government, and nonprofit employers recruit at The University of Georgia, and the Career Center facilitates this process through career fairs, on-campus interviews, and a variety of recruiting and educational programs and events.
College/Unit/Department website https://give.uga.edu/ and https://dar.uga.edu/ and www.career.uga.edu
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
8:00am-5:00pm
Advertised Salary $40,560
Posting Date 11/06/2024
Open until filled Yes
Closing Date
Proposed Starting Date 01/01/2025
Special Instructions to Applicants
This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title Office/Clerical Assistant
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Working knowledge of UGA policies and procedures and/ or UGA Foundation policies and procedures a plus.Experience in an office/or work setting managing multiple phone lines a plus.Previous customer service experience preferred.
Position Summary
The purpose of this position is to provide excellent customer service to all career center guests - students, faculty, employers, and alumni. This position assists the area supervisor with the supervision of multiple front desk student assistants and guides the daily operations of the reception area.
The Administrative Assistant serves as the Career Center front-line representation, providing both direct service (scheduling appointments, directing traffic, assisting staff) and general information. The position also serves as the first point of contact between students/ alumni, employers, faculty, and staff seeking career services or general information. In addition to the front desk responsibilities, this position assists with the preparation of check requests, deposits, and assists with student assistant payroll processing.
Knowledge, Skills, Abilities and/or Competencies
Professional experience in an office settingMust possess excellent oral and written communication skills and the ability to deal effectively and professionally with a variety of persons at all levels of management within and external to a university environment.Must possess excellent organizational abilities and be able to work effectively in a fast-paced environment.Must be able to prioritize.Must be able to provide solutions.Proficiency in Microsoft Word, Excel, and Outlook required.Must be proficient in planning, organizing, and prioritizing multiple tasks.Requires extensive skills in project management, scheduling, research, electronic record keeping, and event planning.Collaboration skills.Additional Division Expectations:
Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.
Physical Demands
Work in a standard office environmentWork evenings and weekends as necessarySit and work at a computer workstation for extended periods of timeWork using electronic mail, telephone, face-to-face discussions, paper form correspondenceCommunicate effectively in writing, speaking, and listeningOrganize and establish priorities; Remember detail; multi-taskLift and/or move up to 30 poundsWalk, stand, stoop, lift, kneel, climb
Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
In a timely and welcoming manner, greet, direct, and oversee all visitor traffic while providing exceptional customer service to students, employees, staff, and other visitors of the Career Center. Representation is provided in-person, on the phone, and through electronic platforms.
Percentage of time 40 Duties/Responsibilities
Schedule student appointments and assist staff members with calendar maintenance.
Percentage of time 30 Duties/Responsibilities
Assist area supervisor with hiring, coaching, and supervising multiple student assistants.
Percentage of time 15 Duties/Responsibilities
Process deposits and forward copies of deposit information to appropriate persons and enter payments into the appropriate tracking systems.Support the office by conducting regular inventory and placing orders for office supplies and other needs in UGAmart .
Percentage of time 10 Duties/Responsibilities
Update and maintain the front desk operations desk manual.Responsible for departmental mail distribution.Run errands when necessary.Open the Career Center each morning at 8:00 am and close the Career Center each day at 5:00 pm.Other duties as assigned to include, but not limited to, potential assistance with Career Fairs and other special projects or programs managed by the Career Center.
Percentage of time 5
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Development & Alumni Relations' Office of Talent Management
Recruitment Contact Email dartalent@uga.edu
Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* How did you hear about this vacant position?
African American Development Officers (AADO)Association of Fundraising Professionals (AFP)Annual Giving NetworkCASEChronicle of Higher EducationChronicle of PhilanthropyCurrent UGA EmployeeDiverse JobsHandshakeHigherEdJobsInsight Into DiversityLinkedInTalent Management NewsletterUGAJobs (UGA's job board)Other (please provide)
* Do you have a working knowledge of UGA policies and procedures?
YesNo
* Do you have a working knowledge of UGA Foundation policies and procedures?
YesNo
Applicant Documents
Required Documents
Resume/CVCover LetterOptional Documents