City of Norfolk, VA
Administrative Assistant I (KNB)
City of Norfolk, VA, Norfolk, Virginia, United States, 23500
Administrative Assistant I (KNB)
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Administrative Assistant I (KNB)
Salary
$41,775.00 - $68,093.00 Annually
Location
Norfolk, VA
Job Type
Permanent Full-time
Job Number
12591
Department
Public Works
Division
Waste Management
Opening Date
11/07/2024
Closing Date
11/18/2024 11:59 PM Eastern
Description
Benefits
Questions
Description
The City of Norfolk’s Department of Public Works, Keep Norfolk Beautiful (KNB) Division provides education and awareness programming, along with volunteer cleanup projects to reduce litter, promote proper recycling, and support the development of beautification and sustainability efforts throughout the City.
KNB is seeking an experienced Administrative Assistant I with a passion for sustainability and a desire to support KNB & Norfolk’s integral Waste Management and Public Works Team. This individual functions as the Budget and Fiscal Technician, Office Manager, Volunteer Coordinator and Community Cleanup Assistant for Keep Norfolk Beautiful. Duties include general administrative, office management, and clerical work, along with data entry, customer service, volunteer coordination and management, requisitioning of good and services, and assisting with both large- and small -scale events and outreach activities focused on litter prevention, cleanup activities, recycling education, sustainability, beautification projects and overall environmental stewardship.
Departmental Hiring Salary Range: $41,775 - $45,953
Essential Functions
Essential functions include but are not limited to:
Performs administrative duties by answering telephone inquiries, sending and receiving e-mail messages, distributing information, facilitating requests for computer security access, coordinating meetings and appointments, ordering supplies, contacting vendors for pricing and availability, taking light dictation and meeting minutes, distributing mail, updating manuals, coordinating travel plans, greeting and screening visitors for entry into secured areas, performing data entry, maintaining databases and filing systems, reviewing, analyzing and transcribing reports, writing letters and statements, responding to emails, processing paperwork and payroll, ordering supplies and equipment, conducting research, maintaining overtime and leave records, reviewing reports and resolving issues.
Performs financial duties and provides fiscal records support by preparing electronic documents, disbursing petty cash and maintaining related records, keeping spreadsheets for all budget accounts and expenditures, processing and maintaining unit payroll and financial record files, researching, balancing and posting fiscal and related data to appropriate budgetary accounts, paying invoices, monitoring accounts for availability of appropriate balances and performing periodic reconciliation of accounts.
Supervises personnel by participating in the hiring of new employees, training them to enter various data into related computer programs and assisting them in typing of statements and interviews, serving as an information source on departmental policies and procedures, conducting performance evaluations, referring assignments to appropriate staff member and proofing and editing completed work.
Coordinates training for support personnel by establishing a system of identifying sources of information, arranging training courses, providing learning opportunities, monitoring and managing training account and tuition assistance funds, completing paperwork, entering into financial system and monitoring time entry.
Provides administrative support notifying members of meetings, preparing meeting schedules for commissions and committees and maintaining records, minutes and agendas.
Education/Experience
Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency.
One year of general office work experience. A bachelor's degree or above may substitute work experience (as approved by the department).
General Academics, Public Administration, Human Services, Education, Art Education, Horticulture or Environment, Retail or Business
Additional Information & Requirements
May require ability to qualify for Virginia Crime Information Network (VCIN) depending on area of assignment.
Work Hours: Monday- Friday 8:30 am to 5:00 pm; 40 hours per week every week.
Signing Bonus: This position is eligible for a one-time $5000 sign on bonus.
Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
Retirement
If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.
NOTE:
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.
Non-City
Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
I understand and will answer the following supplemental questions completely and thoroughly.
02
Are you a current or previous City of Norfolk employee?
Yes - I am a current City of Norfolk Employee
Yes - I am a previous City of Norfolk Employee
No - I am not a previous or current City of Norfolk employee
03
If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."
04
Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.
05
Please select the highest level of education you have completed.
Less than High School Diploma/GED
High School Diploma/GED
Some College (6 months or more)
Vocational/Technical Degree
Associate's Degree
Bachelor's Degree or higher
06
How many years of experience do you possess in customer service?
No experience
Less than 1 year
1-3 years
3-5 years
More than 5 years
07
Please describe your customer service experience. If no experience, type N/A.
08
Do you possess Volunteer Coordination Experience?
Yes
No
09
Please describe your experience working with volunteers. If no experience, type N/A.
10
Do you have experience in the following (Please select all that apply)?
Working with the public
Clerical and administrative skills like faxing, copying, data entry, maintaining budget books answering phones
Budget Management
Developing informational materials such as newsletters, fact sheets, brochures, and flyers
Meeting scheduling
Volunteer Coordination
Maintaining social media platforms
Procuring goods and services
I do not have experience performing any of the above
11
This position requires a proficient level of computer and software skills. Please select the response that best describes your technology level including MS Office
No experience
Beginner
Intermediate
Advanced
12
This position requires some early evening and weekend work for outreach, meetings, and special events. Are you able to meet this requirement?
Yes
No
13
Please describe your experience supervising subordinates and working in a team environment. If no experience, type N/A.
14
Please indicate your veteran status. (A copy of your long form DD-214 may be required)
I am not a Veteran
I am a Veteran
I am a Disabled Veteran
Required Question
Agency
City of Norfolk
Apply
Please verify your email address Verify Email
Print (https://www.governmentjobs.com/careers/norfolk/jobs/newprint/4704524)
Apply
Administrative Assistant I (KNB)
Salary
$41,775.00 - $68,093.00 Annually
Location
Norfolk, VA
Job Type
Permanent Full-time
Job Number
12591
Department
Public Works
Division
Waste Management
Opening Date
11/07/2024
Closing Date
11/18/2024 11:59 PM Eastern
Description
Benefits
Questions
Description
The City of Norfolk’s Department of Public Works, Keep Norfolk Beautiful (KNB) Division provides education and awareness programming, along with volunteer cleanup projects to reduce litter, promote proper recycling, and support the development of beautification and sustainability efforts throughout the City.
KNB is seeking an experienced Administrative Assistant I with a passion for sustainability and a desire to support KNB & Norfolk’s integral Waste Management and Public Works Team. This individual functions as the Budget and Fiscal Technician, Office Manager, Volunteer Coordinator and Community Cleanup Assistant for Keep Norfolk Beautiful. Duties include general administrative, office management, and clerical work, along with data entry, customer service, volunteer coordination and management, requisitioning of good and services, and assisting with both large- and small -scale events and outreach activities focused on litter prevention, cleanup activities, recycling education, sustainability, beautification projects and overall environmental stewardship.
Departmental Hiring Salary Range: $41,775 - $45,953
Essential Functions
Essential functions include but are not limited to:
Performs administrative duties by answering telephone inquiries, sending and receiving e-mail messages, distributing information, facilitating requests for computer security access, coordinating meetings and appointments, ordering supplies, contacting vendors for pricing and availability, taking light dictation and meeting minutes, distributing mail, updating manuals, coordinating travel plans, greeting and screening visitors for entry into secured areas, performing data entry, maintaining databases and filing systems, reviewing, analyzing and transcribing reports, writing letters and statements, responding to emails, processing paperwork and payroll, ordering supplies and equipment, conducting research, maintaining overtime and leave records, reviewing reports and resolving issues.
Performs financial duties and provides fiscal records support by preparing electronic documents, disbursing petty cash and maintaining related records, keeping spreadsheets for all budget accounts and expenditures, processing and maintaining unit payroll and financial record files, researching, balancing and posting fiscal and related data to appropriate budgetary accounts, paying invoices, monitoring accounts for availability of appropriate balances and performing periodic reconciliation of accounts.
Supervises personnel by participating in the hiring of new employees, training them to enter various data into related computer programs and assisting them in typing of statements and interviews, serving as an information source on departmental policies and procedures, conducting performance evaluations, referring assignments to appropriate staff member and proofing and editing completed work.
Coordinates training for support personnel by establishing a system of identifying sources of information, arranging training courses, providing learning opportunities, monitoring and managing training account and tuition assistance funds, completing paperwork, entering into financial system and monitoring time entry.
Provides administrative support notifying members of meetings, preparing meeting schedules for commissions and committees and maintaining records, minutes and agendas.
Education/Experience
Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency.
One year of general office work experience. A bachelor's degree or above may substitute work experience (as approved by the department).
General Academics, Public Administration, Human Services, Education, Art Education, Horticulture or Environment, Retail or Business
Additional Information & Requirements
May require ability to qualify for Virginia Crime Information Network (VCIN) depending on area of assignment.
Work Hours: Monday- Friday 8:30 am to 5:00 pm; 40 hours per week every week.
Signing Bonus: This position is eligible for a one-time $5000 sign on bonus.
Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
Retirement
If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.
NOTE:
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.
Non-City
Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
I understand and will answer the following supplemental questions completely and thoroughly.
02
Are you a current or previous City of Norfolk employee?
Yes - I am a current City of Norfolk Employee
Yes - I am a previous City of Norfolk Employee
No - I am not a previous or current City of Norfolk employee
03
If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."
04
Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.
05
Please select the highest level of education you have completed.
Less than High School Diploma/GED
High School Diploma/GED
Some College (6 months or more)
Vocational/Technical Degree
Associate's Degree
Bachelor's Degree or higher
06
How many years of experience do you possess in customer service?
No experience
Less than 1 year
1-3 years
3-5 years
More than 5 years
07
Please describe your customer service experience. If no experience, type N/A.
08
Do you possess Volunteer Coordination Experience?
Yes
No
09
Please describe your experience working with volunteers. If no experience, type N/A.
10
Do you have experience in the following (Please select all that apply)?
Working with the public
Clerical and administrative skills like faxing, copying, data entry, maintaining budget books answering phones
Budget Management
Developing informational materials such as newsletters, fact sheets, brochures, and flyers
Meeting scheduling
Volunteer Coordination
Maintaining social media platforms
Procuring goods and services
I do not have experience performing any of the above
11
This position requires a proficient level of computer and software skills. Please select the response that best describes your technology level including MS Office
No experience
Beginner
Intermediate
Advanced
12
This position requires some early evening and weekend work for outreach, meetings, and special events. Are you able to meet this requirement?
Yes
No
13
Please describe your experience supervising subordinates and working in a team environment. If no experience, type N/A.
14
Please indicate your veteran status. (A copy of your long form DD-214 may be required)
I am not a Veteran
I am a Veteran
I am a Disabled Veteran
Required Question
Agency
City of Norfolk
Apply
Please verify your email address Verify Email