Massachusetts Institute of Technology
Administrative and Financial Assistant
Massachusetts Institute of Technology, Cambridge, Massachusetts, us, 02140
Posting Description
ADMINISTRATIVE AND FINANCIAL ASSISTANT , Institute Affairs , performs complex and diverse work for Institute Events to research and resolve problems, exercise independent judgment, and anticipate needs; completes complex finance-related activities; assists with the Event Registration process; manages the executive director's complex and diverse calendar; answers phones; schedules meetings; makes travel arrangements; greets visitors; tracks RSVPs, academic regalia orders, and other information within department's relational database; supports administration of the MIT Events Calendar; manages office operations; reviews monthly accounting statements; creates service requests and requisitions; handles travel expense reports, processes invoices and other payments, reconciling budgets and accounting statements; assists with budget management activities such as reporting, monitoring use of MIT procurement and travel credit cards; and prepares financial transactions for approval (e.g. quotes, purchase orders, and contracts).
Job Requirements
REQUIRED : High school diploma or equivalent; a minimum of five years of administrative, office or related experience; proficiency with Zoom; ability to organize and multitask with minimal supervision; ability to communicate, verbally and electronically, with clarity; Word, database (FileMaker Pro), Excel, PowerPoint, and calendaring skills; and resourcefulness and initiative. PREFERRED : Bachelor's degree; knowledge of MIT administrative and financial systems (particularly SAP); and experience working in higher education or with bookkeeping and accounting.
Job #24565-6
This position is located at the Massachusetts Institute of Technology in Cambridge, Massachusetts, work is conducted 9am-5pm with potential to work remotely on occasion. Occasional evening, weekend, or holiday time is required.
11/1/2024
ADMINISTRATIVE AND FINANCIAL ASSISTANT , Institute Affairs , performs complex and diverse work for Institute Events to research and resolve problems, exercise independent judgment, and anticipate needs; completes complex finance-related activities; assists with the Event Registration process; manages the executive director's complex and diverse calendar; answers phones; schedules meetings; makes travel arrangements; greets visitors; tracks RSVPs, academic regalia orders, and other information within department's relational database; supports administration of the MIT Events Calendar; manages office operations; reviews monthly accounting statements; creates service requests and requisitions; handles travel expense reports, processes invoices and other payments, reconciling budgets and accounting statements; assists with budget management activities such as reporting, monitoring use of MIT procurement and travel credit cards; and prepares financial transactions for approval (e.g. quotes, purchase orders, and contracts).
Job Requirements
REQUIRED : High school diploma or equivalent; a minimum of five years of administrative, office or related experience; proficiency with Zoom; ability to organize and multitask with minimal supervision; ability to communicate, verbally and electronically, with clarity; Word, database (FileMaker Pro), Excel, PowerPoint, and calendaring skills; and resourcefulness and initiative. PREFERRED : Bachelor's degree; knowledge of MIT administrative and financial systems (particularly SAP); and experience working in higher education or with bookkeeping and accounting.
Job #24565-6
This position is located at the Massachusetts Institute of Technology in Cambridge, Massachusetts, work is conducted 9am-5pm with potential to work remotely on occasion. Occasional evening, weekend, or holiday time is required.
11/1/2024