Coconino County
Public Service Specialist, Senior/Admin Law Enforcement Specialist - Sheriff's O
Coconino County, Flagstaff, Arizona, United States, 86004
The Sheriff’s Office
is committed to providing responsive and effective service to the community. Our employees are the most valuable resource contributing to meeting our mission. We value professional development and work-life balance in a family-type work culture. We are committed to providing exemplary service to our public and improving the quality of life in our community. In this civilian position in Flagstaff, you will join our Administrative Team as part of the Support Services Division of our agency. This diverse team is made up of 5 Public Service Specialist, Senior/Admin Law Enforcement Specialists that report to an Administrative Supervisor. Team members collaborate to achieve shared goals. In this role, you have the opportunity to bring your skills in communication, organization, and accuracy to accomplish the many wide-ranging duties of the team. You will receive on-the-job training, development, and the opportunity to work flexible schedules.
At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day to monthly Heritage Lunch & Learns, book clubs, and professional development academies that target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Essential Functions:Performs data entry and quality control of record management systems and databases (i.e., criminal history, sex offenders, etc.)Performs data integrity auditingPerforms statutory mandated processes (i.e., sex offender registration, vehicle impound releases, civil document processing, etc.)Completes financial component of programs (i.e., calculate fees, create invoices, receive and process payments/refunds)Transcribes reports from dictation, composes correspondence, and other documentsCompletes statistical reportingCoordinates the preparation, distribution, and preservation of departmental recordsCreates, processes, and distributes confidential and sensitive documents and correspondenceProvides customer service at the front window and incoming phone calls for the departmentProvides training to assigned staffCommunicates and acts as liaison with other departments, agencies, and the publicAttends meetings to represent the departmentResearches pricing and vendors and prepares requisitions for needed goods and servicesCoordinates and schedules specialized departmental functions, meetings, and travelMay supervise employees as assignedMay perform research regarding grants and external sources of fundingMay take and transcribe meeting minutes
Minimum Requirements:Five years of progressively responsible administrative or clerical experience; OR,Associate's degree and four years of progressively responsible administrative or clerical experience; OR,Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR,Any equivalent combination of education, training, and experience which demonstrates the ability to perform the duties of the position.ADDITIONAL REQUIREMENTS:
Must pass background and polygraph including criminal history. Once in the position, must obtain Arizona Criminal Justice Information System (ACJIS) certification. The
ideal candidate
is an excellent team player; eager to learn; previous law enforcement/detention/court experience.
Preferred Qualifications:
include administrative/clerical experience; customer service experience; data entry and records management; team player; transcribes from dictation, and possesses great communication skills.
This position is non-exempt from overtime and is safety-sensitive.Considerable knowledge of:
Federal, State, and local laws, Case lawRules and procedures of assigned departmentCriminal history information, including ACJIS certificationSpecialized terminology, procedures, and formsRecords managementBusiness English, spelling, and arithmeticModern office practices, procedures, and equipment
Skill In:
Use of computer applications, including word-processing, spreadsheets, and/or databaseUse of modern office equipment
Ability To:
Make sound decisions independently and in accordance with regulations, policies, and proceduresPerform complex administrative functions with speed and accuracyMeet deadlines and maintain workflowAccurately maintain records and prepare reportsProvide excellent customer service with difficult customersEstablish and maintain effective working relationships with employees, other agencies, and the publicMaintain situational awareness, work safely, and support the culture of workplace safetyFollow written and verbal instructionsCommunicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer.AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.#J-18808-Ljbffr
is committed to providing responsive and effective service to the community. Our employees are the most valuable resource contributing to meeting our mission. We value professional development and work-life balance in a family-type work culture. We are committed to providing exemplary service to our public and improving the quality of life in our community. In this civilian position in Flagstaff, you will join our Administrative Team as part of the Support Services Division of our agency. This diverse team is made up of 5 Public Service Specialist, Senior/Admin Law Enforcement Specialists that report to an Administrative Supervisor. Team members collaborate to achieve shared goals. In this role, you have the opportunity to bring your skills in communication, organization, and accuracy to accomplish the many wide-ranging duties of the team. You will receive on-the-job training, development, and the opportunity to work flexible schedules.
At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day to monthly Heritage Lunch & Learns, book clubs, and professional development academies that target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Essential Functions:Performs data entry and quality control of record management systems and databases (i.e., criminal history, sex offenders, etc.)Performs data integrity auditingPerforms statutory mandated processes (i.e., sex offender registration, vehicle impound releases, civil document processing, etc.)Completes financial component of programs (i.e., calculate fees, create invoices, receive and process payments/refunds)Transcribes reports from dictation, composes correspondence, and other documentsCompletes statistical reportingCoordinates the preparation, distribution, and preservation of departmental recordsCreates, processes, and distributes confidential and sensitive documents and correspondenceProvides customer service at the front window and incoming phone calls for the departmentProvides training to assigned staffCommunicates and acts as liaison with other departments, agencies, and the publicAttends meetings to represent the departmentResearches pricing and vendors and prepares requisitions for needed goods and servicesCoordinates and schedules specialized departmental functions, meetings, and travelMay supervise employees as assignedMay perform research regarding grants and external sources of fundingMay take and transcribe meeting minutes
Minimum Requirements:Five years of progressively responsible administrative or clerical experience; OR,Associate's degree and four years of progressively responsible administrative or clerical experience; OR,Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR,Any equivalent combination of education, training, and experience which demonstrates the ability to perform the duties of the position.ADDITIONAL REQUIREMENTS:
Must pass background and polygraph including criminal history. Once in the position, must obtain Arizona Criminal Justice Information System (ACJIS) certification. The
ideal candidate
is an excellent team player; eager to learn; previous law enforcement/detention/court experience.
Preferred Qualifications:
include administrative/clerical experience; customer service experience; data entry and records management; team player; transcribes from dictation, and possesses great communication skills.
This position is non-exempt from overtime and is safety-sensitive.Considerable knowledge of:
Federal, State, and local laws, Case lawRules and procedures of assigned departmentCriminal history information, including ACJIS certificationSpecialized terminology, procedures, and formsRecords managementBusiness English, spelling, and arithmeticModern office practices, procedures, and equipment
Skill In:
Use of computer applications, including word-processing, spreadsheets, and/or databaseUse of modern office equipment
Ability To:
Make sound decisions independently and in accordance with regulations, policies, and proceduresPerform complex administrative functions with speed and accuracyMeet deadlines and maintain workflowAccurately maintain records and prepare reportsProvide excellent customer service with difficult customersEstablish and maintain effective working relationships with employees, other agencies, and the publicMaintain situational awareness, work safely, and support the culture of workplace safetyFollow written and verbal instructionsCommunicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer.AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.#J-18808-Ljbffr