Tampa Housing Authority
Accountant
Tampa Housing Authority, Tampa, Florida, us, 33646
Job Description
Tampa Housing Authority
Accountant
Department: Finance Date:
Reports To: Comptroller FLSA: E
Summary
Establish, maintain, and audit fiscal records in accordance with professional accounting principles and practices and HUD requirements. Analyze accounting and fiscal data, reports and records. Prepare journal entries and post transactions to the proper accounts. Prepare and monitor operating budgets. Reconcile and balance financial statements and accounting records and ledgers.
Essential Job Functions
A. Maintain fiscal records, generate payments, prepare periodic/special reports, operating statements, etc. and review records, reports, and statements:
1. Monitor cash from receipt to deposit in the bank, to insure proper and timely deposits
2. Prepare journal entries for miscellaneous cash and checks received for employee cell phone reimbursements, sale of plans/specs, store rents, vendor refunds, etc.
3. Reconcile pooled cash and RAD property bank accounts by downloading and processing cleared checks, voiding state dated checks in CCS and online at the bank. Reconcile other bank accounts as assigned by Controller or Director of Finance
4. Perform accounting for authority grants, including assisting with grant applications, routine and special reports and statements, documentation to back-up draws, and reconciling records
5. Review payments/income for proper coding and calculations
6. Post subledgers to the general ledger daily
7. Prepare and audit property budgets, reconcile and correct problems and errors with tenant security deposits, rent payments, and monitor and perform monthly analysis of property performance
8. Prepare budget reports by comparing actual to budget, and explaining variances, including making corrections to coding and answering questions posed by site managers
9. Prepare initial annual budget for assigned properties and make revisions as necessary during the year
10. Prepare reports of uncollected tenant accounts receivables, by site, and propose for bad debt write-off and send for management review
11. Key year end data to REAC and assist in the preparation of annual reports
12. Prepare trial balances and related reports and statements
13. Participate in FYE closing by calculating and preparing accrual postings for FYE adjustments, and other tasks as requested
14. Maintain and reconcile pre-paid expenses schedule and post related re-occurring entries on a monthly basis
15. Assist with the preparation of the monthly financial statements using Excel and Yardi software
16. Other accounting and/or departmental duties as assigned by the Controller or Director of Finance and Accounting
B. Assist with training, policy development, and coordination of problem resolution with IT and serve as back-up for payroll processing function:
1. Serve as trainer and back-up for payroll function, and prepare/balance system tape for end of year 1099 and W-2 transmittal to IRS and employees
2. Contact MIS to resolve problems with the accounting subledgers
3. Assist other accountants with questions and problems as needed
4. Assist in developing new and modified accounting procedures as needed
Knowledge, Skills, and Abilities
1. Knowledge of accounting theory, principles and practices
2. Knowledge of automated accounting systems
3. Knowledge of business English
4. Knowledge of modern office practices, procedures, and equipment
5. Knowledge of Department of Housing and Urban Development (HUD) rules and regulations that apply to public housing accounting
6. Knowledge of the principles of communication
7. Ability to communicate technical ideas clearly and effectively both orally and in writing
8. Ability to establish and maintain financial records using computer software
9. Ability to analyze and audit accounting, fiscal, payroll and leave data and reports
10. Ability to generate records, receipts, and reports efficiently using a computer and calculator
11. Ability to manage multiple priorities and multiple demands to accomplish tasks in accordance with established requirements
12. Ability to prepare clear concise reports and make appropriate recommendations
13. Ability to use sound judgment in order to make decisions in accordance with established procedures and guidelines
14. Ability to understand and interpret housing authority and HUD regulations and procedures, and take appropriate action based on those regulations and procedures
15. Ability to establish and maintain effective working relationships with co-workers, vendors, consultants, contractors, residents, HUD and other government officials
Minimum Qualifications
Bachelor's degree in accounting plus 3 years of experience in accounting that included auditing, general ledger, accounts payable, accounts receivable, and/or payroll or an equivalent combination of education and experience. Public housing experience preferred. Yardi software experience highly preferred.
Other: Valid Florida Driver's License
Insurable under the agency's insurance policy
Tampa Housing Authority
Accountant
Department: Finance Date:
Reports To: Comptroller FLSA: E
Summary
Establish, maintain, and audit fiscal records in accordance with professional accounting principles and practices and HUD requirements. Analyze accounting and fiscal data, reports and records. Prepare journal entries and post transactions to the proper accounts. Prepare and monitor operating budgets. Reconcile and balance financial statements and accounting records and ledgers.
Essential Job Functions
A. Maintain fiscal records, generate payments, prepare periodic/special reports, operating statements, etc. and review records, reports, and statements:
1. Monitor cash from receipt to deposit in the bank, to insure proper and timely deposits
2. Prepare journal entries for miscellaneous cash and checks received for employee cell phone reimbursements, sale of plans/specs, store rents, vendor refunds, etc.
3. Reconcile pooled cash and RAD property bank accounts by downloading and processing cleared checks, voiding state dated checks in CCS and online at the bank. Reconcile other bank accounts as assigned by Controller or Director of Finance
4. Perform accounting for authority grants, including assisting with grant applications, routine and special reports and statements, documentation to back-up draws, and reconciling records
5. Review payments/income for proper coding and calculations
6. Post subledgers to the general ledger daily
7. Prepare and audit property budgets, reconcile and correct problems and errors with tenant security deposits, rent payments, and monitor and perform monthly analysis of property performance
8. Prepare budget reports by comparing actual to budget, and explaining variances, including making corrections to coding and answering questions posed by site managers
9. Prepare initial annual budget for assigned properties and make revisions as necessary during the year
10. Prepare reports of uncollected tenant accounts receivables, by site, and propose for bad debt write-off and send for management review
11. Key year end data to REAC and assist in the preparation of annual reports
12. Prepare trial balances and related reports and statements
13. Participate in FYE closing by calculating and preparing accrual postings for FYE adjustments, and other tasks as requested
14. Maintain and reconcile pre-paid expenses schedule and post related re-occurring entries on a monthly basis
15. Assist with the preparation of the monthly financial statements using Excel and Yardi software
16. Other accounting and/or departmental duties as assigned by the Controller or Director of Finance and Accounting
B. Assist with training, policy development, and coordination of problem resolution with IT and serve as back-up for payroll processing function:
1. Serve as trainer and back-up for payroll function, and prepare/balance system tape for end of year 1099 and W-2 transmittal to IRS and employees
2. Contact MIS to resolve problems with the accounting subledgers
3. Assist other accountants with questions and problems as needed
4. Assist in developing new and modified accounting procedures as needed
Knowledge, Skills, and Abilities
1. Knowledge of accounting theory, principles and practices
2. Knowledge of automated accounting systems
3. Knowledge of business English
4. Knowledge of modern office practices, procedures, and equipment
5. Knowledge of Department of Housing and Urban Development (HUD) rules and regulations that apply to public housing accounting
6. Knowledge of the principles of communication
7. Ability to communicate technical ideas clearly and effectively both orally and in writing
8. Ability to establish and maintain financial records using computer software
9. Ability to analyze and audit accounting, fiscal, payroll and leave data and reports
10. Ability to generate records, receipts, and reports efficiently using a computer and calculator
11. Ability to manage multiple priorities and multiple demands to accomplish tasks in accordance with established requirements
12. Ability to prepare clear concise reports and make appropriate recommendations
13. Ability to use sound judgment in order to make decisions in accordance with established procedures and guidelines
14. Ability to understand and interpret housing authority and HUD regulations and procedures, and take appropriate action based on those regulations and procedures
15. Ability to establish and maintain effective working relationships with co-workers, vendors, consultants, contractors, residents, HUD and other government officials
Minimum Qualifications
Bachelor's degree in accounting plus 3 years of experience in accounting that included auditing, general ledger, accounts payable, accounts receivable, and/or payroll or an equivalent combination of education and experience. Public housing experience preferred. Yardi software experience highly preferred.
Other: Valid Florida Driver's License
Insurable under the agency's insurance policy