Brown & Root
Administrative Assistant
Brown & Root, Wilmington, Delaware, United States, 19803
ADMINISTRATIVE ASSISTANT
Brown & Root is currently seeking an experienced outgoing candidate for an Administrative Assistant to support the DuPont EHS department based at the Newark E&I Site. The position encompasses a full range of administrative responsibilities including scheduling of meetings, processing purchase orders, ordering office supplies, document creation support and data gathering.
Responsibilities include, but not limited to, the following:
Support the collaboration of meeting presentations, standard operating procedures, training slides, policies, and communications / newsletters. Some communications need to be broadcast to the site.
Support team with needs during customer visits which could be 2 - 3 times per month.
Support event coordination for celebration events and ordering of recognition items.
Order office supplies and printer/copier supplies and support.
Coordinate both in person and Teams Meetings to ensuring all logistics, i.e. conference rooms, venue, catering, telecommunications equipment, etc., and meeting materials are planned and prepared.
Manage confidential information within the group, exercising a high level of discretion.
Submit requests for vendor Purchase Orders for materials and services including review and approval of Web Cycle Purchases Orders.
Assist in the maintenance and filing of EHS records based on requirements.
Support team with incident tracking and due dates.
Expert resource in utilizing Corporate and business specific systems, databases, and applications, i.e., Microsoft Office (Outlook / Excel / Word / PowerPoint / Teams), Concur Travel and Expense, S2P, SAP & SharePoint.Document Waste Manifest information in SAP & file documentation
Additional duties / responsibilities may be assigned as required
Qualifications
Minimum of a high school diploma/GED equivalent.
Minimum of five years previous experience in an Administrative Assistant role.
Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint, Concur Travel and Expense, internet/intranet, S2P, SAP, SharePoint).Demonstrated ability to take ownership, initiate and establish priorities, anticipate needs and handle multiple tasks simultaneously under demanding time constraints, with minimal direction.Demonstrated ability to anticipate problems and take preventative action.Demonstrate high attention to detail with excellent organization and planning skills.Ability to network and communicate across DuPont and identify resources, services, etc.Ability to compile data, generate spreadsheets, prepare correspondence and presentations.Demonstrated ability to maintain strict and complete confidentiality and must exercise discretion and independent judgment with respect to matters of significance.Demonstrated strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts.Knowledge or ability to become knowledgeable of Corporate policies, practices and procedures.
Brown & Root is currently seeking an experienced outgoing candidate for an Administrative Assistant to support the DuPont EHS department based at the Newark E&I Site. The position encompasses a full range of administrative responsibilities including scheduling of meetings, processing purchase orders, ordering office supplies, document creation support and data gathering.
Responsibilities include, but not limited to, the following:
Support the collaboration of meeting presentations, standard operating procedures, training slides, policies, and communications / newsletters. Some communications need to be broadcast to the site.
Support team with needs during customer visits which could be 2 - 3 times per month.
Support event coordination for celebration events and ordering of recognition items.
Order office supplies and printer/copier supplies and support.
Coordinate both in person and Teams Meetings to ensuring all logistics, i.e. conference rooms, venue, catering, telecommunications equipment, etc., and meeting materials are planned and prepared.
Manage confidential information within the group, exercising a high level of discretion.
Submit requests for vendor Purchase Orders for materials and services including review and approval of Web Cycle Purchases Orders.
Assist in the maintenance and filing of EHS records based on requirements.
Support team with incident tracking and due dates.
Expert resource in utilizing Corporate and business specific systems, databases, and applications, i.e., Microsoft Office (Outlook / Excel / Word / PowerPoint / Teams), Concur Travel and Expense, S2P, SAP & SharePoint.Document Waste Manifest information in SAP & file documentation
Additional duties / responsibilities may be assigned as required
Qualifications
Minimum of a high school diploma/GED equivalent.
Minimum of five years previous experience in an Administrative Assistant role.
Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint, Concur Travel and Expense, internet/intranet, S2P, SAP, SharePoint).Demonstrated ability to take ownership, initiate and establish priorities, anticipate needs and handle multiple tasks simultaneously under demanding time constraints, with minimal direction.Demonstrated ability to anticipate problems and take preventative action.Demonstrate high attention to detail with excellent organization and planning skills.Ability to network and communicate across DuPont and identify resources, services, etc.Ability to compile data, generate spreadsheets, prepare correspondence and presentations.Demonstrated ability to maintain strict and complete confidentiality and must exercise discretion and independent judgment with respect to matters of significance.Demonstrated strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts.Knowledge or ability to become knowledgeable of Corporate policies, practices and procedures.