Hinge-Health
Administrative Assistant
Hinge-Health, San Francisco, California, United States, 94199
About the RoleHinge Health is seeking a proactive and detail-oriented Administrative Assistant to play a key role in driving the efficiency and organization of our team. In this role, you will provide essential support to executives and teams by managing a range of tasks, including meeting coordination, travel arrangements, and expense management. As part of the People Experience team, you will collaborate closely with Executive Assistants (EAs) and Workplace Coordinators to ensure daily operations run smoothly. Your contributions will have a direct impact on enhancing the team's productivity and creating a more streamlined work environment. We are looking for a team player who is eager to learn, take initiative, and provide support wherever necessary.What You’ll AccomplishMeeting Coordination:
Proactively manage meeting requests via Slack, schedule and coordinate logistics for in-person meetings, ensuring seamless execution.Effective Communication:
Act as a trusted liaison between executives, internal teams, and external partners, handling all meeting logistics and communications with clarity and professionalism.Collaboration:
Partner with Workplace Coordinators and EAs to ensure all event logistics, from room setup to technical requirements, are meticulously planned and executed, driving successful meetings and events.Travel & Expense Management:
Assist with booking travel and accommodations for executives and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing.Hinge Health Hybrid ModelWe believe that remote work and in-person work have their own advantages and disadvantages, and we want to be able to leverage the best of both worlds. Employees in hybrid roles are required to be in the office 3 days/week.Basic Qualifications2+ years of experience as an Administrative Assistant, supporting teams or mid-level executives.Proficient in Google Workspace (Docs, Sheets, Calendar) with 2+ years of experience.2+ years of experience managing travel arrangements, expenses, and meeting logistics.Preferred QualificationsMeticulous Attention to Detail:
Ensures high-quality work with accuracy in communications, meeting logistics, and expense tracking.Exceptional Time Management:
Effectively prioritizes multiple tasks, consistently meeting deadlines.Resourceful Problem-Solving:
Demonstrates a proven ability to identify and implement effective solutions to logistical challenges, ensuring that day-to-day operations run smoothly by proactively addressing issues and finding creative solutions.Customer-Focused Mindset:
Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service.Adaptability and Flexibility:
Demonstrates a willingness to learn new tasks and adapt to evolving situations. Is comfortable adjusting to changing priorities and environments, maintaining a high level of performance and stepping in to assist colleagues as needed.Strong Organizational Skills:
Possesses excellent organizational skills, with the ability to prioritize and manage multiple tasks efficiently.Excellent Communication Skills:
Demonstrates strong verbal and written communication skills, effectively conveying information and ideas to colleagues, executives, and external partners.CompensationThis position will have an hourly pay rate, plus equity, and benefits. Please note that the hourly range is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies and work location. The hourly pay rate for this position is $25.19 - $37.79/hour.About Hinge HealthHinge Health is moving people beyond pain by transforming the way it is treated and prevented. Connecting people digitally and in-person with expert clinical care, we combine advanced technology, AI and a care team of experts to guide people through personalized care directly from their phone. Our approach is proven to reduce pain by 68%, prevent 42% of new opioid prescriptions, and avoid more than half of joint replacement surgeries. Available to 18M people, Hinge Health is trusted by leading health plans and employers.What You'll Love About UsInclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live.Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match.Modern life stipends: Manage your own learning and development.Diversity and InclusionWe’re committed to building diverse teams that reflect the communities we serve. Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind.
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Proactively manage meeting requests via Slack, schedule and coordinate logistics for in-person meetings, ensuring seamless execution.Effective Communication:
Act as a trusted liaison between executives, internal teams, and external partners, handling all meeting logistics and communications with clarity and professionalism.Collaboration:
Partner with Workplace Coordinators and EAs to ensure all event logistics, from room setup to technical requirements, are meticulously planned and executed, driving successful meetings and events.Travel & Expense Management:
Assist with booking travel and accommodations for executives and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing.Hinge Health Hybrid ModelWe believe that remote work and in-person work have their own advantages and disadvantages, and we want to be able to leverage the best of both worlds. Employees in hybrid roles are required to be in the office 3 days/week.Basic Qualifications2+ years of experience as an Administrative Assistant, supporting teams or mid-level executives.Proficient in Google Workspace (Docs, Sheets, Calendar) with 2+ years of experience.2+ years of experience managing travel arrangements, expenses, and meeting logistics.Preferred QualificationsMeticulous Attention to Detail:
Ensures high-quality work with accuracy in communications, meeting logistics, and expense tracking.Exceptional Time Management:
Effectively prioritizes multiple tasks, consistently meeting deadlines.Resourceful Problem-Solving:
Demonstrates a proven ability to identify and implement effective solutions to logistical challenges, ensuring that day-to-day operations run smoothly by proactively addressing issues and finding creative solutions.Customer-Focused Mindset:
Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service.Adaptability and Flexibility:
Demonstrates a willingness to learn new tasks and adapt to evolving situations. Is comfortable adjusting to changing priorities and environments, maintaining a high level of performance and stepping in to assist colleagues as needed.Strong Organizational Skills:
Possesses excellent organizational skills, with the ability to prioritize and manage multiple tasks efficiently.Excellent Communication Skills:
Demonstrates strong verbal and written communication skills, effectively conveying information and ideas to colleagues, executives, and external partners.CompensationThis position will have an hourly pay rate, plus equity, and benefits. Please note that the hourly range is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies and work location. The hourly pay rate for this position is $25.19 - $37.79/hour.About Hinge HealthHinge Health is moving people beyond pain by transforming the way it is treated and prevented. Connecting people digitally and in-person with expert clinical care, we combine advanced technology, AI and a care team of experts to guide people through personalized care directly from their phone. Our approach is proven to reduce pain by 68%, prevent 42% of new opioid prescriptions, and avoid more than half of joint replacement surgeries. Available to 18M people, Hinge Health is trusted by leading health plans and employers.What You'll Love About UsInclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live.Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match.Modern life stipends: Manage your own learning and development.Diversity and InclusionWe’re committed to building diverse teams that reflect the communities we serve. Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind.
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