Jordan Park Group
Associate, Office Administration - SF
Jordan Park Group, San Francisco, California, United States, 94199
Associate, Office Administration (Temp to Perm)San Francisco, California
We are looking for an exceptional Office Admin in our San Francisco office to support the growth of our firm. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service and excellence.We are a team driven to serve clients, partners, and each other. Our approach is customized to solve complex needs and founded on our core principles of Excellence, Service, Community, and Impact.
This position will provide high-level administrative support in various capacities, including but not limited to, our Senior Leadership team. In this role, you will support the VP of Executive Administration, and partner with other Office Administration team members.
Duties and Responsibilities
Manage executive schedule and act as liaison for the teams and execs supported
Answer phone inquiries, directing calls, and provide basic company information
Coordinate schedule of assigned team and respective executives, set critical meetings, establish agendas, coordinate meeting logistics and follow up with attendees
Extensive experience in scheduling complicated domestic and international travel
Arrange accommodations, itineraries, and all correspondence related to arrangements as needed
Assist in planning and organizing company events, meetings, business luncheons, and client meetings
Prepare documents, as well as maintaining files, records, and correspondence
Handle confidential information; organizes and maintains files
Prepare information and research as needed
Update CRM/Salesforce with new contacts and calendar activities
Special projects as assigned
Act as back up / support to Front Desk as needed
Welcome and greet guests
Provide general support to visitors
Maintain the condition of the office
Work with building management in case of needed repairs
Maintain inventory of kitchen and office supplies and order items on a regular basis
About You
Must be flexible with hours; occasionally work extra hours as needed
Comfortable in a fast-paced environment with multiple tasks and projects at hand
Able to multitask and prioritize needs
Self-directed and able to work without a lot of supervision
Energetic and eager to tackle new projects and ideas
Able to perform a wide variety of executive assistant duties, spanning many areas of responsibility
Strong team player
Requirements and Qualifications
Bachelor’s degree in business administration or related field preferred
At least 15 years of prior experience in the capacity of a mid- to senior-level assistant
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
Detail oriented
Scheduling appointments/updating calendars a must
Excellent written and verbal communication skills
Ability to handle confidential information and build trust with the team and executives
Able to concentrate on multiple problems/tasks at once
Excellent time management and prioritization skills
Compensation & Benefits
Compensation at Jordan Park includes a base salary, discretionary year-end bonus, benefits and other perks. We apply a total reward philosophy when determining compensation terms.
The expected base salary for this role in San Francisco, California will range from $100,000 - $115,000 per year commensurate with experience, job-related skills, relevant education, licenses and certifications, and other business and organizational needs.
Our benefits package includes:
Medical, dental & vision insurance – 100% of premium covered for employees
401k participation with employer contribution
Generous paid time off
Commuter benefits program (pre-paid tax dollars towards your commute)
Fitness Reimbursement
Annual Professional Development and Mindfulness Stipend
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We are looking for an exceptional Office Admin in our San Francisco office to support the growth of our firm. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service and excellence.We are a team driven to serve clients, partners, and each other. Our approach is customized to solve complex needs and founded on our core principles of Excellence, Service, Community, and Impact.
This position will provide high-level administrative support in various capacities, including but not limited to, our Senior Leadership team. In this role, you will support the VP of Executive Administration, and partner with other Office Administration team members.
Duties and Responsibilities
Manage executive schedule and act as liaison for the teams and execs supported
Answer phone inquiries, directing calls, and provide basic company information
Coordinate schedule of assigned team and respective executives, set critical meetings, establish agendas, coordinate meeting logistics and follow up with attendees
Extensive experience in scheduling complicated domestic and international travel
Arrange accommodations, itineraries, and all correspondence related to arrangements as needed
Assist in planning and organizing company events, meetings, business luncheons, and client meetings
Prepare documents, as well as maintaining files, records, and correspondence
Handle confidential information; organizes and maintains files
Prepare information and research as needed
Update CRM/Salesforce with new contacts and calendar activities
Special projects as assigned
Act as back up / support to Front Desk as needed
Welcome and greet guests
Provide general support to visitors
Maintain the condition of the office
Work with building management in case of needed repairs
Maintain inventory of kitchen and office supplies and order items on a regular basis
About You
Must be flexible with hours; occasionally work extra hours as needed
Comfortable in a fast-paced environment with multiple tasks and projects at hand
Able to multitask and prioritize needs
Self-directed and able to work without a lot of supervision
Energetic and eager to tackle new projects and ideas
Able to perform a wide variety of executive assistant duties, spanning many areas of responsibility
Strong team player
Requirements and Qualifications
Bachelor’s degree in business administration or related field preferred
At least 15 years of prior experience in the capacity of a mid- to senior-level assistant
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
Detail oriented
Scheduling appointments/updating calendars a must
Excellent written and verbal communication skills
Ability to handle confidential information and build trust with the team and executives
Able to concentrate on multiple problems/tasks at once
Excellent time management and prioritization skills
Compensation & Benefits
Compensation at Jordan Park includes a base salary, discretionary year-end bonus, benefits and other perks. We apply a total reward philosophy when determining compensation terms.
The expected base salary for this role in San Francisco, California will range from $100,000 - $115,000 per year commensurate with experience, job-related skills, relevant education, licenses and certifications, and other business and organizational needs.
Our benefits package includes:
Medical, dental & vision insurance – 100% of premium covered for employees
401k participation with employer contribution
Generous paid time off
Commuter benefits program (pre-paid tax dollars towards your commute)
Fitness Reimbursement
Annual Professional Development and Mindfulness Stipend
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