Jordan Park Group
Senior Associate, Office Administration - SF
Jordan Park Group, San Francisco, California, United States, 94199
Jordan Park provides comprehensive investment and financial advice to a targeted community of individuals, families, and institutions. Our clients have made extraordinary contributions to business, philanthropy, government, and society. We are empathetic problem solvers with depth and diversity of experience. We embrace complexity, shoulder problems, and navigate challenges to empower clients to achieve their optimal outcomes. Our mission is to enhance lives and legacies.
Senior Associate, Office Administration (Temp to Perm)San Francisco, California
We are looking for an exceptional Senior Associate, Office Admin in our San Francisco office to support the growth of our firm. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service and excellence. We are a team driven to serve clients, partners, and each other. Our approach is customized to solve complex needs and founded on our core principles of Excellence, Service, Community, and Impact.
This position will provide high-level executive support in various capacities, including but not limited to, our Senior Leadership team. In this role, you will support the VP of Executive Administration, and partner with other Office Administration team members.
Duties and Responsibilities
Manage executive schedule and act as liaison for the teams and execs supportedAnswer phone inquiries, directing calls, and provide basic company informationCoordinate schedule of assigned team and respective executives, set critical meetings, establish agendas, coordinate meeting logistics and follow up with attendeesExtensive experience in scheduling complicated domestic and international travelArrange accommodations, itineraries, and all correspondence related to arrangements as neededAssist in planning and organizing company events, meetings, business luncheons, and client meetingsPrepare documents, as well as maintaining files, records, and correspondenceHandle confidential information; organizes and maintains filesPrepare information and research as neededUpdate CRM/Salesforce with new contacts and calendar activitiesSpecial projects as assignedAbout You
Must be flexible with hours; occasionally work extra hours as neededComfortable in a fast-paced environment with multiple tasks and projects at handAble to multitask and prioritize needsSelf-directed and able to work without a lot of supervisionEnergetic and eager to tackle new projects and ideasAble to perform a wide variety of executive assistant duties, spanning many areas of responsibilityStrong team playerRequirements and Qualifications
Bachelor's degree in business administration or related field preferredAt least 20 years of prior experience in the capacity of a mid- to senior-level assistantProficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)Detail orientedScheduling appointments/updating calendars a mustExcellent written and verbal communication skillsAbility to handle confidential information and build trust with the team and executivesAble to concentrate on multiple problems/tasks at onceExcellent time management and prioritization skillsCompensation & Benefits
Compensation at Jordan Park includes a base salary, discretionary year-end bonus, benefits and other perks. We apply a total reward philosophy when determining compensation terms.
The expected base salary for this role in San Francisco, California will range from $115,000 - $130,000 per year commensurate with experience, job-related skills, relevant education, licenses and certifications, and other business and organizational needs.
Our benefits package includes:
Medical, dental & vision insurance - 100% of premium covered for employees401k participation with employer contributionGenerous paid time offCommuter benefits program (pre-paid tax dollars towards your commute)Fitness ReimbursementAnnual Professional Development and Mindfulness Stipend
We are empathetic problem solvers and subject matter experts, committed to serving clients at the highest level of trust and partnership. Our hallmarks of responsiveness, availability, dependability, and competency are our highest priorities.
Jordan Park is always seeking great talent. We are proud to be an equal opportunity employer, and we consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability. We comply with the San Francisco Fair Chance Ordinance and will consider for employment qualified applicants with arrest and conviction records.
For information about our privacy practices, including disclosures for California residents, please see our Privacy Notice
Jordan Park is an SEC-registered investment adviser (RIA).
Senior Associate, Office Administration (Temp to Perm)San Francisco, California
We are looking for an exceptional Senior Associate, Office Admin in our San Francisco office to support the growth of our firm. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service and excellence. We are a team driven to serve clients, partners, and each other. Our approach is customized to solve complex needs and founded on our core principles of Excellence, Service, Community, and Impact.
This position will provide high-level executive support in various capacities, including but not limited to, our Senior Leadership team. In this role, you will support the VP of Executive Administration, and partner with other Office Administration team members.
Duties and Responsibilities
Manage executive schedule and act as liaison for the teams and execs supportedAnswer phone inquiries, directing calls, and provide basic company informationCoordinate schedule of assigned team and respective executives, set critical meetings, establish agendas, coordinate meeting logistics and follow up with attendeesExtensive experience in scheduling complicated domestic and international travelArrange accommodations, itineraries, and all correspondence related to arrangements as neededAssist in planning and organizing company events, meetings, business luncheons, and client meetingsPrepare documents, as well as maintaining files, records, and correspondenceHandle confidential information; organizes and maintains filesPrepare information and research as neededUpdate CRM/Salesforce with new contacts and calendar activitiesSpecial projects as assignedAbout You
Must be flexible with hours; occasionally work extra hours as neededComfortable in a fast-paced environment with multiple tasks and projects at handAble to multitask and prioritize needsSelf-directed and able to work without a lot of supervisionEnergetic and eager to tackle new projects and ideasAble to perform a wide variety of executive assistant duties, spanning many areas of responsibilityStrong team playerRequirements and Qualifications
Bachelor's degree in business administration or related field preferredAt least 20 years of prior experience in the capacity of a mid- to senior-level assistantProficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)Detail orientedScheduling appointments/updating calendars a mustExcellent written and verbal communication skillsAbility to handle confidential information and build trust with the team and executivesAble to concentrate on multiple problems/tasks at onceExcellent time management and prioritization skillsCompensation & Benefits
Compensation at Jordan Park includes a base salary, discretionary year-end bonus, benefits and other perks. We apply a total reward philosophy when determining compensation terms.
The expected base salary for this role in San Francisco, California will range from $115,000 - $130,000 per year commensurate with experience, job-related skills, relevant education, licenses and certifications, and other business and organizational needs.
Our benefits package includes:
Medical, dental & vision insurance - 100% of premium covered for employees401k participation with employer contributionGenerous paid time offCommuter benefits program (pre-paid tax dollars towards your commute)Fitness ReimbursementAnnual Professional Development and Mindfulness Stipend
We are empathetic problem solvers and subject matter experts, committed to serving clients at the highest level of trust and partnership. Our hallmarks of responsiveness, availability, dependability, and competency are our highest priorities.
Jordan Park is always seeking great talent. We are proud to be an equal opportunity employer, and we consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability. We comply with the San Francisco Fair Chance Ordinance and will consider for employment qualified applicants with arrest and conviction records.
For information about our privacy practices, including disclosures for California residents, please see our Privacy Notice
Jordan Park is an SEC-registered investment adviser (RIA).