Florida International University - Board of Trustees
Program Specialist - Herbert Wertheim College of Medicine
Florida International University - Board of Trustees, Miami, Florida, us, 33222
Job Opening ID
533662Location
Modesto A. Maidique CampusFull/Part Time
Full-TimeReview Date
10/30/2024Regular/Temporary
RegularAbout FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.Job Summary
The Herbert Wertheim College of Medicine is currently seeking a Program Specialist to join our team of professionals.Duties:Assists in the coordination of the clinical learning activities and objective structured clinical examinations (OSCEs) for the Albert and Debbie Tano Medical Simulation Center. This includes scheduling Standardized Patients (SPs) for sessions, organizing agendas and meeting notices, assisting in training SPs, and preparing materials and the learning space. Ensures SPs, learners, and faculty have all materials needed to operate successfully (cases, evaluations, laptops/tablets, props, gowns, PPE (personal protective equipment), etc.).Organizes and maintains a database to keep track of SPs who are trained and available to participate in sessions, as well as to log SP sessions, cases, and time frame of each session. This includes assisting with documenting SP hours worked for all trainings and sessions and updating the Simulation Centers calendar with SP-related events.Assists in monitoring SP performances. This includes all aspects of case portrayal such as how the SP delivers details, affect, and physical simulation. This may involve observing live sessions or videos of SPs for quality assurance purposes, reviewing SP evaluations, and reporting findings to the SP Educator to ensure standardization and implement SP retraining if necessary.Assists SP Educator in the recruitment, selection, and onboarding of new SPs.Prepares and submits documents for travel authorizations and assists with SP and office-related purchases.Maintains inventory and restocks necessary equipment, as needed.Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning tasks that are logically related.Minimum Qualifications
High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.Desired Qualifications
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.) and web applications such as Zoom.Knowledge of Learning management systems.Ability to work independently on self-managed tasks and reach projected goals and deadlines, as well as part of a team.Demonstrate strong organizational skills, as well as experience with space and/or supplies management.Excellent communication and interpersonal skills, with both in person, phone, and videoconference experience.Ability to provide customer service and work collaboratively with others.Job Category
StaffAdvertised Salary
$34,000-$36,000Work Schedule
Begin time: 8:30 AMEnd time: 5:00 PMPre-Employment Requirements
Criminal Background CheckHow To Apply
Prospective EmployeeIf you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in
My Applications .*This posting will close at 12:00 am of the close date.How to Claim Vet Preference
Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions.Veterans with a VA service-connected disabilitySpouses of veterans with permanent and total service-connected disabilityHonorably discharged veterans with wartime service.Unmarried widow or widower of a veteran who died as a result of a service-connected disabilityA veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.Disclosures
Clery NoticeIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at:
Annual Security Report .FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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533662Location
Modesto A. Maidique CampusFull/Part Time
Full-TimeReview Date
10/30/2024Regular/Temporary
RegularAbout FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.Job Summary
The Herbert Wertheim College of Medicine is currently seeking a Program Specialist to join our team of professionals.Duties:Assists in the coordination of the clinical learning activities and objective structured clinical examinations (OSCEs) for the Albert and Debbie Tano Medical Simulation Center. This includes scheduling Standardized Patients (SPs) for sessions, organizing agendas and meeting notices, assisting in training SPs, and preparing materials and the learning space. Ensures SPs, learners, and faculty have all materials needed to operate successfully (cases, evaluations, laptops/tablets, props, gowns, PPE (personal protective equipment), etc.).Organizes and maintains a database to keep track of SPs who are trained and available to participate in sessions, as well as to log SP sessions, cases, and time frame of each session. This includes assisting with documenting SP hours worked for all trainings and sessions and updating the Simulation Centers calendar with SP-related events.Assists in monitoring SP performances. This includes all aspects of case portrayal such as how the SP delivers details, affect, and physical simulation. This may involve observing live sessions or videos of SPs for quality assurance purposes, reviewing SP evaluations, and reporting findings to the SP Educator to ensure standardization and implement SP retraining if necessary.Assists SP Educator in the recruitment, selection, and onboarding of new SPs.Prepares and submits documents for travel authorizations and assists with SP and office-related purchases.Maintains inventory and restocks necessary equipment, as needed.Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning tasks that are logically related.Minimum Qualifications
High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.Desired Qualifications
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.) and web applications such as Zoom.Knowledge of Learning management systems.Ability to work independently on self-managed tasks and reach projected goals and deadlines, as well as part of a team.Demonstrate strong organizational skills, as well as experience with space and/or supplies management.Excellent communication and interpersonal skills, with both in person, phone, and videoconference experience.Ability to provide customer service and work collaboratively with others.Job Category
StaffAdvertised Salary
$34,000-$36,000Work Schedule
Begin time: 8:30 AMEnd time: 5:00 PMPre-Employment Requirements
Criminal Background CheckHow To Apply
Prospective EmployeeIf you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in
My Applications .*This posting will close at 12:00 am of the close date.How to Claim Vet Preference
Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions.Veterans with a VA service-connected disabilitySpouses of veterans with permanent and total service-connected disabilityHonorably discharged veterans with wartime service.Unmarried widow or widower of a veteran who died as a result of a service-connected disabilityA veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.Disclosures
Clery NoticeIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at:
Annual Security Report .FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
#J-18808-Ljbffr