Operations Coordinator

This quick-paced non-profit is seeking a skilled Operations Coordinator to orchestrate scheduling needs, administrative tasks, and board work for high-level executives. You will be the core backbone in assuring schedules are organized, materials are prepared for board meetings and conferences, domestic travel is booked seamlessly, and the executives are supported in projects and tasks to further this non-profit’s mission. If you are a highly effective communicator and experienced in high-level support, apply today!About the Job:Support the team with administrative tasks such as prepping meeting materials, drafting memos and documents, managing expense reports, and organizing board paperwork.Communicate with internal contacts, updating leadership on deadlines, projects, and agendas.Act as an active listener; take meeting notes to assess consistent topics for leadership’s attention.Provide high-level support by maintaining a busy calendar, managing travel coordination, and screening phone calls and emails as needed.Prepare, draft, and edit documents and reports.Serve as liaison to Board of Directors.Communicate across internal and external contacts with a high-level of discretion and exceptional professional etiquette.You will have a hand in many different engaging projects and ongoing assignments and will be the point of contact for internal employees and Board members.Extend assistance across operational team and office projects as needed.About the Culture:Comprehensive benefits including medical, dental and vision insurance, 401(k) matching and PTO.About You:Experienced. You possess at least three years of operations experience with board member support or scheduling experience on the Hill. A Bachelor’s degree is preferred.Mission driven. You are motivated and bring your A-game every day.Observant. You adapt to the changing needs of a leadership team and pivot priorities easily.Highly communicative. You are effective at summarizing, written communication and clear in your delivery.Self-motivated. You can work independently and enjoy creating strong relationships with others.Quick thinker. You are flexible and can proactively respond to unexpected variables.Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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