Berg Hill Greenleaf Ruscitti LLP
Records Specialist
Berg Hill Greenleaf Ruscitti LLP, Boulder, Colorado, United States, 80301
Career Opportunities with Berg Hill Greenleaf & Ruscitti LLP
Berg Hill Greenleaf Ruscitti LLP is seeking a detail-oriented Records Specialist to join our Boulder law firm in a full-time capacity. The ideal candidate will maintain our physical and digital filing systems while ensuring compliance with legal records management requirements and retention schedules. This role also handles client intake calls and provides administrative support across departments. We offer a flexible hybrid working environment that balances in-office collaboration with remote work opportunities.
Primary Responsibilities:
Process, organize, and maintain both physical and electronic legal documents and case files
Implement and maintain document retention and destruction policies
Scan and digitize documents while ensuring proper indexing and metadata
Track file locations and maintain chain of custody records
Process file requests from attorneys and staff
Assist with court filings and documentation
Ensure compliance with state and federal recordkeeping requirements
Maintain confidentiality of sensitive legal documents and client information
Client Intake & Administrative Support:
Handle incoming client intake calls professionally and courteously
Gather preliminary client information and case details
Route potential clients to appropriate practice areas
Document and track new client inquiries
Provide backup support for other administrative functions as needed
Assist with general office duties during peak periods or staff absences
Support other departments with document management and filing needs
Required Qualifications
High school diploma or equivalent; Associate's degree preferred
1-2 years of experience in records management, preferably in a legal setting
Proficiency in Microsoft Office Suite
Strong attention to detail and organizational skills
Excellent phone manner and professional communication skills
Knowledge of legal terminology and document types preferred
Understanding of confidentiality requirements and ethical standards
Ability to lift and move boxes up to 25 pounds
Excellent multitasking abilities and adaptability
Strong interpersonal skills and team-oriented mindset
Preferred Qualifications
Certification in Records Management
Knowledge of document retention laws and requirements
Experience with electronic case management systems
Familiarity with legal research databases
Previous experience in law firm administrative support
Experience with client intake procedures
Additional Information- Full-time position: Monday through Friday, 8:30 AM - 5:00 PM
- Based in our Boulder office with hybrid work arrangement
- Competitive salary (salary range $58,000-64,000, but may vary based on experience)
- Generous paid time off package
- Medical, dental, and vision insurance
- 401(k) with 3% employer contribution
- Paid holidays
- Fully covered parking in downtown Boulder
- RTD EcoPass provided
*Berg Hill Greenleaf Ruscitti LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.*
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Berg Hill Greenleaf Ruscitti LLP is seeking a detail-oriented Records Specialist to join our Boulder law firm in a full-time capacity. The ideal candidate will maintain our physical and digital filing systems while ensuring compliance with legal records management requirements and retention schedules. This role also handles client intake calls and provides administrative support across departments. We offer a flexible hybrid working environment that balances in-office collaboration with remote work opportunities.
Primary Responsibilities:
Process, organize, and maintain both physical and electronic legal documents and case files
Implement and maintain document retention and destruction policies
Scan and digitize documents while ensuring proper indexing and metadata
Track file locations and maintain chain of custody records
Process file requests from attorneys and staff
Assist with court filings and documentation
Ensure compliance with state and federal recordkeeping requirements
Maintain confidentiality of sensitive legal documents and client information
Client Intake & Administrative Support:
Handle incoming client intake calls professionally and courteously
Gather preliminary client information and case details
Route potential clients to appropriate practice areas
Document and track new client inquiries
Provide backup support for other administrative functions as needed
Assist with general office duties during peak periods or staff absences
Support other departments with document management and filing needs
Required Qualifications
High school diploma or equivalent; Associate's degree preferred
1-2 years of experience in records management, preferably in a legal setting
Proficiency in Microsoft Office Suite
Strong attention to detail and organizational skills
Excellent phone manner and professional communication skills
Knowledge of legal terminology and document types preferred
Understanding of confidentiality requirements and ethical standards
Ability to lift and move boxes up to 25 pounds
Excellent multitasking abilities and adaptability
Strong interpersonal skills and team-oriented mindset
Preferred Qualifications
Certification in Records Management
Knowledge of document retention laws and requirements
Experience with electronic case management systems
Familiarity with legal research databases
Previous experience in law firm administrative support
Experience with client intake procedures
Additional Information- Full-time position: Monday through Friday, 8:30 AM - 5:00 PM
- Based in our Boulder office with hybrid work arrangement
- Competitive salary (salary range $58,000-64,000, but may vary based on experience)
- Generous paid time off package
- Medical, dental, and vision insurance
- 401(k) with 3% employer contribution
- Paid holidays
- Fully covered parking in downtown Boulder
- RTD EcoPass provided
*Berg Hill Greenleaf Ruscitti LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.*
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