Operations Coordinator

Job TitleOperations CoordinatorJob Description SummaryThe Operations Coordinator is responsible for managing the front desk, facilities, accounts payable and accounts receivable. Responsibilities include back-office operations, answering the main phone line, greeting visitors, coordinating office meetings, and supporting the Office Manager.The ideal candidate will be detail oriented, able to handle multiple projects simultaneously and exhibit a friendly, professional, and customer service-oriented demeanor.Job DescriptionAssist with office management activities, including staffing assistanceCoordinate purchasing & stocking office supplies and equipmentOversee facilities management, work with building engineering and janitorial staffCoordinate Certificates of Insurance between vendors and Building ManagementRegularly interact with clients, prospective clients and visiting executivesProvide administrative support duties as a backup to coordinatorsAssist on office communications using programs: PowerPoint and InDesignProvide technical support including new hire computer set up, meeting presentations, and equipment trouble shooting. New hire orientation.Answer telephones, handle & screen calls, and route to appropriate individuals, or take messages for multiple officesProcess and code invoices for paymentCollect, research, code and scan checks for depositSort and distribute incoming mail and deliveriesMaintain postage machine, copiersEstablish and monitor facility standards (cleaning and other maintenance)Act as office contact for property managementCoordinate meetings and/or special events, including set up, clean up and cateringMaintain office files: Electronic and hard copy filesPerform other related duties as required or requestedTravel to other offices on occasionCushman & Wakefield provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.The compensation for the position is: $21.62 - $25.43. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at

1-888-365-5406

or email

HRServices@cushwake.com . Please refer to the job title and job location when you contact us.

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