Swisher Hygiene
Procurement Coordinator
Swisher Hygiene, Jacksonville, Florida, United States, 32290
For the past 162 years, Swisher has been an industry leader known for its iconic products and commitment to high quality standards. With a rich history, Swisher serves adult consumers through a diverse range of businesses, including Swisher Sweets Cigar Company, Helme Tobacco Co., Hempire, Rogue Holdings, and Drew Estate: The Rebirth of Cigars. We have a passion for people and helping them build rewarding careers. If you're ready to create excitement and drive what's next in the industry, we'd love to hear from you.
The Procurement Coordinator will assist with purchase order creations, modifications, and closings of the procure-to-pay process.
Key
ResponsibilitiesCreates, submits, and tracks accurate purchase orders from approved purchase requisitionsProcesses approved purchase order revisions as needed when pricing, quantity, or other product information varies from original purchase requisitionsEvaluates and researches purchase order discrepancies to determine the root cause and coordinates resolutions with suppliers (e.g. over or under orders, damages, lost shipments, cancellations, or returns)Communicates backorder status regularly with Depts and forwards substitute item information to management for review and approvalProcesses the onboarding of new vendors and subsequently processes all approved purchase order and requestions through to completionMaintains detailed reporting on vendor, item, department, subsidiary, or ad hoc informationMaintains supporting documentation related to purchase orders (e.g. Quotes, Order Confirmations, Change Orders, Tracking, and Packing Slips)Assists Accounts Payable and Cost Accounting departments with the vendor's financial information and invoice questionsAssists with data maintenance, reporting projects, and performing other duties as assignedQualifications
High school graduate or equivalent3+ years of relevant work experience using basic accounting principles3+ years of experience working with International Vendors & Customs RegulationsDemonstrated experience using an ERP systemAbility to establish and maintain accurate records and filesAbility to thrive in a team environment and build effective and positive relationships with internal customers and vendorsQuick learner with the ability to handle multiple tasks simultaneously, maintain focus and adapt to a variety of challengesStrong orientation toward customer serviceProficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with the ability to learn additional required business systemsExcellent written and verbal communication as well as superior interpersonal skillsPreferred Qualifications
Associate's degree in accounting, business administration, or financeExpert level proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Experience working in a manufacturing facilityWhat we offer
Base salary and bonus programMedical, dental, vision, life insurance effective on date of hireGenerous 401(k) PlanDefined Contribution PlanPaid vacation and paid holidaysTuition reimbursementProfessional growth and development programs to help advance your career!
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
The Procurement Coordinator will assist with purchase order creations, modifications, and closings of the procure-to-pay process.
Key
ResponsibilitiesCreates, submits, and tracks accurate purchase orders from approved purchase requisitionsProcesses approved purchase order revisions as needed when pricing, quantity, or other product information varies from original purchase requisitionsEvaluates and researches purchase order discrepancies to determine the root cause and coordinates resolutions with suppliers (e.g. over or under orders, damages, lost shipments, cancellations, or returns)Communicates backorder status regularly with Depts and forwards substitute item information to management for review and approvalProcesses the onboarding of new vendors and subsequently processes all approved purchase order and requestions through to completionMaintains detailed reporting on vendor, item, department, subsidiary, or ad hoc informationMaintains supporting documentation related to purchase orders (e.g. Quotes, Order Confirmations, Change Orders, Tracking, and Packing Slips)Assists Accounts Payable and Cost Accounting departments with the vendor's financial information and invoice questionsAssists with data maintenance, reporting projects, and performing other duties as assignedQualifications
High school graduate or equivalent3+ years of relevant work experience using basic accounting principles3+ years of experience working with International Vendors & Customs RegulationsDemonstrated experience using an ERP systemAbility to establish and maintain accurate records and filesAbility to thrive in a team environment and build effective and positive relationships with internal customers and vendorsQuick learner with the ability to handle multiple tasks simultaneously, maintain focus and adapt to a variety of challengesStrong orientation toward customer serviceProficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with the ability to learn additional required business systemsExcellent written and verbal communication as well as superior interpersonal skillsPreferred Qualifications
Associate's degree in accounting, business administration, or financeExpert level proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Experience working in a manufacturing facilityWhat we offer
Base salary and bonus programMedical, dental, vision, life insurance effective on date of hireGenerous 401(k) PlanDefined Contribution PlanPaid vacation and paid holidaysTuition reimbursementProfessional growth and development programs to help advance your career!
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)