Rite-Solutions
Executive Assistant II - Facilities
Rite-Solutions, Saint Charles, Missouri, United States,
60,000.00 per year | St Charles, MO, USA | Hourly | Full Time
Job Title
Executive Assistant II - Facilities
Department
Public Works - Facilities
Posting Date
November 1, 2024
Closing Date for Resumes/Applications
Open Until Filled
Salary
$60,000.00/ annually
Comprehensive, Cost Effective Benefits Package:
Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Retirement and Deferred Compensation programs; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits.
Exempt/Non-exempt
Non-exempt
Status
Full time
The purpose of this position is to provide a range of administrative assistance and technical support to Public Works management in support of and under the direction of the Facilities Maintenance Superintendent.
Essential Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
M a i nt a i n C i t y H a l l re c ords a nd Fa ci li t i es M a i nt e n a n c e f il es i n c l u d i n g p ar k i ng g a r a g e g e n e r a l l e d g e r , g a t e re c e i pts, g ara g e p a ss e s ; C i t y H a l l e l e v at o r i n s p e c t i on p e r m i t s ; v e n d o r c o n tra c t s ; pro j e c t reports a nd s t u d i e s ; e q u i p m e n t a n d su p p l y i n v e nt o r i e s , i n v o i c i n g, r e q u i s i t i o n s , a nd j o urn a l tra n s f er s , p et t y c a s h .
M a y pre p are a nd si gn r o ut i ne n o n - tec h n i c a l c or r e s p o n d e n c e a n d s i gn the s u p e r v is o r ' s n a m e a s d i r e c te d .
S c h e d u l es t e n t at i v e a p p o i n t m e n ts w i t h o u t pri o r c l e a r a n ce.
M a k es ar r a n g e m e n ts f or c o n f eren c es a n d m e e t i n g s , a nd as s e m b l es m at e r i a l s as d i r e c te d .
M a y at t e n d m e e t i n g s a n d r e c ord a n d re p ort on pro c e e d i n g s .
A ss ures t h at pro p er c l e a r a n c es h a v e b e e n o b t a i n e d when n e e d ed.
Co l l e c ts i n f or m at i on a nd prepares s p e c i f i c d e p a r t m e n t re p ort s .
Re f ers n o n -r o u t i ne r e q u e s ts to s u p e r vi s or or s ta f f .
Ha n d l es ro u t i n e d i v i s i o n o r d e p a r t m e n t l e v el p u rc h a si ng.
A ss i s t Fa c i l i t i es M a i n te n a nc e S u p er intendent in; m o ni toring o p e r at i n g a nd p r o j e c t b u d g e t s ; preparation of w r i t t en c or r e s p o n d e n c e to i n c l u d e: s p e ci al c o u n ci l re p ort s , o p era t i n g a n d C a p i t al I m p r o v e m e n t P r o g r am b u d g e t s , drafting R e q u e s t f or Prop o s al d o c u m e n t s , and b i d sp e c i f i c at i o n s .
E n g a g e c i t i z e ns or pro j e c t s ta k e h o l d e r s as re q u e s t e d b y Fa c i l i t i es M a i n t e n a n c e Superintendent.
Re c e i v e C i t y H a l l m a i l a n d d e l i v eri e s a n d d i s tr i b u t e t o v ar i o u s d e p art m e n t s as needed .
Prepares outgoing mail.
P er f o r m s the duties of lower level administrative support staff as needed.
Perform the following duties as requested by the Facilities Superintendent; research products and materials, solicit quotes, communicate with contractors to assist Facilities Superintendent or other staff, monitor budgets, review and assemble quotes and bid documentation, review certified payroll, insurance, bonds, submittals, and other required contractor documentation.
M i nim u m T r aining and E x pe r ien c e R e qu i r ed
H i gh S c h o o l D i p l o m a o r e q u i v a l e n t.
P r o f i c i e n t use o f s ta n d a r d o f f i c e so f t w are ( MS W ord, E xc e l , P o wer P o i nt, e t c .).
A b i l i t y to r e s e ar c h a n d q u i ck l y l e a r n n e w s o f t w are s y s t e m s or pro c e d ures.
A b i l i t y to q u i c k l y l e a r n a n d m e m o r iz e n a m e s , v o i c e s , a nd f a c es.
A b i l i t y to p r o v i de c o u r t e o u s a n d fr i e n d l y c u s to m er s er v ic e t h a t a n t i c i p at e s s ta t ed or un s ta t ed n e e ds of i n d i v i d u al s a nd at t e m pts to pr o v i d e a d d i t i o n al s u g g e s t i o ns f or a ss i s ta n c e.
A n y c o m b i n a t i on of e d u c a t i on a nd ex p eri e n c e t h at p r o v i d e s e q u i v a l e nt k n o w l e d g e , s k ill s , r e gi s tra t i o n s a nd a b i l i t i es.
P h y s i c a l A b ilities Req u i r e d to P e r f o r m E s s en t i a l J o b F u ncti o ns
A b i l i t y to c o o r d i n ate e y e s , h a n d s , f e e t a n d li m bs i n p er f or m i ng s k ill ed m o v e m e n ts s u c h a s ra p i d k e y b o ard u s e .
A b i l i t y to e x ert l i g h t p h y s i c a l e f f ort i n s e d e n t a r y to li g ht wor k , t y p i c a l l y i n v o l v i ng li f t i n g , c ar r y i n g , p u s h i ng a nd p u l l i n g .
The C i ty of S a i nt C h a rl es i s an E q u al O p p o r t u n i ty E m p l o y er and p a r t i c i p a tes i n E - V eri f y
How to Apply:
Online employment applications can be accessed on our City Website: www.stcharlescitymo.gov
Job Title
Executive Assistant II - Facilities
Department
Public Works - Facilities
Posting Date
November 1, 2024
Closing Date for Resumes/Applications
Open Until Filled
Salary
$60,000.00/ annually
Comprehensive, Cost Effective Benefits Package:
Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Retirement and Deferred Compensation programs; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits.
Exempt/Non-exempt
Non-exempt
Status
Full time
The purpose of this position is to provide a range of administrative assistance and technical support to Public Works management in support of and under the direction of the Facilities Maintenance Superintendent.
Essential Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
M a i nt a i n C i t y H a l l re c ords a nd Fa ci li t i es M a i nt e n a n c e f il es i n c l u d i n g p ar k i ng g a r a g e g e n e r a l l e d g e r , g a t e re c e i pts, g ara g e p a ss e s ; C i t y H a l l e l e v at o r i n s p e c t i on p e r m i t s ; v e n d o r c o n tra c t s ; pro j e c t reports a nd s t u d i e s ; e q u i p m e n t a n d su p p l y i n v e nt o r i e s , i n v o i c i n g, r e q u i s i t i o n s , a nd j o urn a l tra n s f er s , p et t y c a s h .
M a y pre p are a nd si gn r o ut i ne n o n - tec h n i c a l c or r e s p o n d e n c e a n d s i gn the s u p e r v is o r ' s n a m e a s d i r e c te d .
S c h e d u l es t e n t at i v e a p p o i n t m e n ts w i t h o u t pri o r c l e a r a n ce.
M a k es ar r a n g e m e n ts f or c o n f eren c es a n d m e e t i n g s , a nd as s e m b l es m at e r i a l s as d i r e c te d .
M a y at t e n d m e e t i n g s a n d r e c ord a n d re p ort on pro c e e d i n g s .
A ss ures t h at pro p er c l e a r a n c es h a v e b e e n o b t a i n e d when n e e d ed.
Co l l e c ts i n f or m at i on a nd prepares s p e c i f i c d e p a r t m e n t re p ort s .
Re f ers n o n -r o u t i ne r e q u e s ts to s u p e r vi s or or s ta f f .
Ha n d l es ro u t i n e d i v i s i o n o r d e p a r t m e n t l e v el p u rc h a si ng.
A ss i s t Fa c i l i t i es M a i n te n a nc e S u p er intendent in; m o ni toring o p e r at i n g a nd p r o j e c t b u d g e t s ; preparation of w r i t t en c or r e s p o n d e n c e to i n c l u d e: s p e ci al c o u n ci l re p ort s , o p era t i n g a n d C a p i t al I m p r o v e m e n t P r o g r am b u d g e t s , drafting R e q u e s t f or Prop o s al d o c u m e n t s , and b i d sp e c i f i c at i o n s .
E n g a g e c i t i z e ns or pro j e c t s ta k e h o l d e r s as re q u e s t e d b y Fa c i l i t i es M a i n t e n a n c e Superintendent.
Re c e i v e C i t y H a l l m a i l a n d d e l i v eri e s a n d d i s tr i b u t e t o v ar i o u s d e p art m e n t s as needed .
Prepares outgoing mail.
P er f o r m s the duties of lower level administrative support staff as needed.
Perform the following duties as requested by the Facilities Superintendent; research products and materials, solicit quotes, communicate with contractors to assist Facilities Superintendent or other staff, monitor budgets, review and assemble quotes and bid documentation, review certified payroll, insurance, bonds, submittals, and other required contractor documentation.
M i nim u m T r aining and E x pe r ien c e R e qu i r ed
H i gh S c h o o l D i p l o m a o r e q u i v a l e n t.
P r o f i c i e n t use o f s ta n d a r d o f f i c e so f t w are ( MS W ord, E xc e l , P o wer P o i nt, e t c .).
A b i l i t y to r e s e ar c h a n d q u i ck l y l e a r n n e w s o f t w are s y s t e m s or pro c e d ures.
A b i l i t y to q u i c k l y l e a r n a n d m e m o r iz e n a m e s , v o i c e s , a nd f a c es.
A b i l i t y to p r o v i de c o u r t e o u s a n d fr i e n d l y c u s to m er s er v ic e t h a t a n t i c i p at e s s ta t ed or un s ta t ed n e e ds of i n d i v i d u al s a nd at t e m pts to pr o v i d e a d d i t i o n al s u g g e s t i o ns f or a ss i s ta n c e.
A n y c o m b i n a t i on of e d u c a t i on a nd ex p eri e n c e t h at p r o v i d e s e q u i v a l e nt k n o w l e d g e , s k ill s , r e gi s tra t i o n s a nd a b i l i t i es.
P h y s i c a l A b ilities Req u i r e d to P e r f o r m E s s en t i a l J o b F u ncti o ns
A b i l i t y to c o o r d i n ate e y e s , h a n d s , f e e t a n d li m bs i n p er f or m i ng s k ill ed m o v e m e n ts s u c h a s ra p i d k e y b o ard u s e .
A b i l i t y to e x ert l i g h t p h y s i c a l e f f ort i n s e d e n t a r y to li g ht wor k , t y p i c a l l y i n v o l v i ng li f t i n g , c ar r y i n g , p u s h i ng a nd p u l l i n g .
The C i ty of S a i nt C h a rl es i s an E q u al O p p o r t u n i ty E m p l o y er and p a r t i c i p a tes i n E - V eri f y
How to Apply:
Online employment applications can be accessed on our City Website: www.stcharlescitymo.gov