Human Resources Information System Specialist

Job Title: HRIS & Payroll Specialist

Direct Hire

4+ days on site

Location: Boylston St, Boston

Must Haves

• HRIS experience
• Technically savvy
• Able to troubleshoot and maintain data integrity of the HRIS system
• Exposure to payroll processing
• Exposure to benefits
• Attention to detail/responsiveness
• Customer Service mentality

Preferred

• Paycom
• Bachelor's Degree
• Payroll certification
• Experience processing payroll for a company with a lot of hourly employees

HRIS & Payroll Specialist

General Responsibilities:

We are seeking an experienced and professional HRIS & Payroll Specialist. This role involves overseeing and optimizing the company HRIS platform, managing payroll, and administering employee benefits while ensuring compliance with internal audit and control procedures. Reporting to the Director of Human Resources, the ideal candidate will have experience with system implementation, full-cycle payroll processing, benefits, and a strong understanding of integrated payroll and HR applications. This position is located in Boston, with four days in office. Anticipated responsibilities outlined below.

Responsibilities

Human Resources Information System:

o Manage, maintain, and optimize Paycom HRIS system, including system configuration, data integrity, troubleshooting, and user support.

o Collaborate with all departments to assess and analyze current HRIS processes and systems, identify areas for improvement, and implement changes to enhance efficiency and effectiveness.

o Answers end-user questions and ensures issues are tracked, reported on and resolved in a timely manner.

o Coordinates with internal business owners to identify root causes of and solutions to data integrity issues.

o Lead or contribute to HRIS-related projects, such as system upgrades or implementations, process improvements, and data migration. This includes testing, documentation, and training.

Payroll Operation:

o Process payroll for all employees on a bi-weekly basis, ensuring accuracy and timeliness

o Manage employee payroll records, including hours worked, deductions, bonuses and benefit records during each payroll cycle.

o Ensure compliance with federal, state, and local tax regulations by accurately calculating and submitting payroll taxes and deductions

o Stay updated on changes in tax laws and regulations to ensure compliance and make necessary adjustments to payroll processes.

o Address employee inquiries regarding payroll and/or benefits.

Benefit Administration:

o Manage benefits enrollment, changes, and terminations in accordance with company policies and legal requirements.

o Assist in administrating health, dental, vision, life, disability, and retirement plans. o Conduct regular internal audits of benefits programs to ensure accuracy and compliance. o Coordinate with external auditors to facilitate annual benefits audits including 401K and workers compensation audits. o Identify and resolve discrepancies or non-compliance issues found during audits.

Qualifications

• Bachelor’s degree preferred, plus 2-4 years of HR and Payroll experience or equivalent combination of education and experience.

• SHRM or HRCI certified, Payroll certified a plus.

• Knowledge of and experience with HRIS software including the development of reports, preferably Paycom.

• Knowledge of human resources concepts, practices, policies, and procedures.

• Demonstrated ability to communicate both verbally and in writing with all employees.

• Must be a team player willing to assist in all HR areas or tasks.

• Ability to maintain a high level of confidentiality.

• Strong organizational skills, with the ability to manage multiple conflicting priorities.

• Ability to analyze and solve problems.

• Proficient in MS Office and Excel.

• Math aptitude for calculating accurate compensation.

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

• Ability to analyze, develop, establish, and maintain efficient office workflow and administrative processes.