Peak Recruiting Solutions

Office Manager / Admin Assistant

Peak Recruiting Solutions, Wauwatosa, WI, United States

Position Title: Office Manager

Position Purpose and Objectives

An office manager is responsible for all office administration, reception and assistance as required by the president/CEO and other office personnel.

Specific Duties, Functions and Responsibilities

Supervise, schedule and train staff for adequate office coverage
Handle administrative duties
Human resource management
Maintain accurate files on all company employees, including employment documentation, performance reviews and training records
Onboard new employees
Prioritize customer needs regarding office experiences, whether in person or by phone, email or some other method
Prioritize and train others to prioritize customer service
Ensure all office personnel answer phones and other correspondence professionally and efficiently
Return correspondence in a timely manner
Manage the office, including supplies and upkeep
Assume responsibility for all office equipment in working order
Maintain stock of office and common area supplies
Manage cleaning service
Responsible for ensuring office closing
Ensure voicemail, email and website notifications regarding office hours, holidays and other relevant information are up to date
Serve company personnel as needed
Prepare bid documents, sales packets and other customer-facing materials
Arrange travel, meetings and other events as need arises
Register company personnel for training as requested
Finances and administration, including accounts receivable, accounts payable, payroll and billing
Contract documents (Contracts, Change orders, material lists, job files)
Assist bookkeeper as needed
Coordinate insurance safety inspections
Record keeping of OSHA Logs
Coordinate with insurance company on insurance claims

Education and Experience

Essential

Preferred