Administrative Assistant

Administrative Assistant/ Bookkeeper

Location

Clackamas, OR

Pay

$20 - $22

Schedule

Monday and Tuesday are a must, flexible on other days to make a 24-30 hour work week

Who we are:

A leader in the design and manufacture of the highest quality and performance plastic injection molds. We have a reputation for delivering tools on schedule at competitive costs since 1988. We offer a complete range of services from product development and prototypes through high-production mold build solutions.

What’s in it for you:

• Salary: $20/hr-$22/hr
• Flexible Schedule
• Great work/life balance
• Medical
• Dental
• Vision

What you’ll do:

• Manage AP/AR processes, including processing invoices, expense reports, payments, and account reconciliation.
• Maintain accurate financial records and manage data entry in QuickBooks, ensuring timely and accurate reporting.
• Assist in preparing monthly, quarterly, and annual financial statements and reports as needed.
• Coordinate bank deposits, and monitor cash flow, resolving discrepancies as they arise.
• Track and follow up on overdue invoices, supporting credit and collections efforts.
• Handle general administrative tasks, including scheduling, correspondence, and maintaining office files.
• Monitor and reorder office supplies as needed, managing vendor relationships and office purchases.
• Provide additional administrative support to departments as required, including document preparation, scanning, and record-keeping.
• Support HR and payroll processes, including assisting with timesheet collection and employee expense reimbursements.

What you need to have:

• High school diploma or equivalent; an associate’s degree in accounting, business administration, or a related field is preferred.
• Proven experience as an administrative assistant with bookkeeping responsibilities, especially in AP/AR functions.
• Strong proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with basic accounting principles and prior experience with bookkeeping or accounting.
• Exceptional attention to detail, organizational skills, and time management.
• Ability to work independently, take initiative, and prioritize tasks in a fast-paced environment.
• Excellent verbal and written communication skills.

Next Steps:

Click ‘Apply’ and you are halfway there! You can also reach out to Antoinette or Daniella at 503-262-8700, Antoinette@optistaffing.com, or DDemarre@optistaffing.com