Peak Recruiting Solutions
Office Manager / Admin Assistant
Peak Recruiting Solutions, Milwaukee, Wisconsin, United States, 53208
Position Title: Office Manager
Position Purpose and ObjectivesAn office manager is responsible for all office administration, reception and assistance as required by the president/CEO and other office personnel.Ensure office coverageMaintain excellent communication with clientsEnsure company administrative needs are met
Specific Duties, Functions and ResponsibilitiesSupervise, schedule and train staff for adequate office coverageHandle administrative dutiesHuman resource managementMaintain accurate files on all company employees, including employment documentation, performance reviews and training recordsOnboard new employeesPrioritize customer needs regarding office experiences, whether in person or by phone, email or some other methodPrioritize and train others to prioritize customer serviceEnsure all office personnel answer phones and other correspondence professionally and efficientlyReturn correspondence in a timely mannerManage the office, including supplies and upkeepAssume responsibility for all office equipment in working orderMaintain stock of office and common area suppliesManage cleaning serviceResponsible for ensuring office closingEnsure voicemail, email and website notifications regarding office hours, holidays and other relevant information are up to dateServe company personnel as neededPrepare bid documents, sales packets and other customer-facing materialsArrange travel, meetings and other events as need arisesRegister company personnel for training as requestedFinances and administration, including accounts receivable, accounts payable, payroll and billingContract documents (Contracts, Change orders, material lists, job files)Assist bookkeeper as neededCoordinate insurance safety inspectionsRecord keeping of OSHA LogsCoordinate with insurance company on insurance claims
Education and ExperienceEssentialHigh school diploma or equivalentEnglish fluencyAbility to use and learn business technologyWorking knowledge of Microsoft OfficeExperience with accounting and payroll skills and softwareNotary Public
PreferredBilingual fluency (Spanish)Valid driver’s licenseSpecialized training, such as, accounting, business management, legal
Position Purpose and ObjectivesAn office manager is responsible for all office administration, reception and assistance as required by the president/CEO and other office personnel.Ensure office coverageMaintain excellent communication with clientsEnsure company administrative needs are met
Specific Duties, Functions and ResponsibilitiesSupervise, schedule and train staff for adequate office coverageHandle administrative dutiesHuman resource managementMaintain accurate files on all company employees, including employment documentation, performance reviews and training recordsOnboard new employeesPrioritize customer needs regarding office experiences, whether in person or by phone, email or some other methodPrioritize and train others to prioritize customer serviceEnsure all office personnel answer phones and other correspondence professionally and efficientlyReturn correspondence in a timely mannerManage the office, including supplies and upkeepAssume responsibility for all office equipment in working orderMaintain stock of office and common area suppliesManage cleaning serviceResponsible for ensuring office closingEnsure voicemail, email and website notifications regarding office hours, holidays and other relevant information are up to dateServe company personnel as neededPrepare bid documents, sales packets and other customer-facing materialsArrange travel, meetings and other events as need arisesRegister company personnel for training as requestedFinances and administration, including accounts receivable, accounts payable, payroll and billingContract documents (Contracts, Change orders, material lists, job files)Assist bookkeeper as neededCoordinate insurance safety inspectionsRecord keeping of OSHA LogsCoordinate with insurance company on insurance claims
Education and ExperienceEssentialHigh school diploma or equivalentEnglish fluencyAbility to use and learn business technologyWorking knowledge of Microsoft OfficeExperience with accounting and payroll skills and softwareNotary Public
PreferredBilingual fluency (Spanish)Valid driver’s licenseSpecialized training, such as, accounting, business management, legal