Litigation Secretary

Rivkind Margulies & Rivkind, P.A. is seeking to hire a litigation assistant to join our team. This position is responsible for supporting our practice by preparing pleadings, discovery, and legal correspondence, as well as organizing and maintaining files. You will also be asked to file pleadings with court clerks including State and Federal court platforms and help prepare for trials by organizing exhibits and assisting with other tasks as required.

Proficient with Microsoft Office applications such as Word and Excel. Requires the ability to multitask effectively and essentially thrive in a busy, team-oriented environment.

Legal Assistant Responsibilities:

• Providing administrative support to attorneys & paralegals.
• Create client files.
• Preparing discovery, legal correspondence, pleadings and other documents for attorneys.
• Organizing and maintaining documents in a paper or electronic filing system.
• Meeting with clients, attorneys, and other professionals to talk about case details.
• Filing pleadings with court clerk.
• Helping prepare for trial by organizing exhibits and assisting with other tasks as needed.
• Preparing briefs, closing statements, pleadings and other legal documents.
• Calling on witnesses to testify at hearings or trial.
• Initial client meetings/opening new files.
• Effective communication with all parties involved in claim process, i.e., clients, medical providers, and insurance companies.
• Schedule hearings, conferences and manage attorney calendars
• Maintain physical and electronic files

Legal Assistant Requirements:

• A minimum of five years experience.
• Ability to prepare and execute electronic court filing in several counties.
• Proficient with Microsoft Office, specifically Outlook, Word, and Excel.
• Strong oral and written communication skills.
• Excellent organizational skills.
• Must be able to effectively multi-task, manage time-sensitive documents and have exceptional organizational skills in a fast-paced environment.
• Must be able to function effectively in a busy, team-oriented environment.