Litigation Secretary

Job Title: Family Law Legal Secretary

Location: Pasadena, CA (Hybrid)

Schedule: Full-Time, Hybrid (3 days in office, 2 days remote)

Hours: Monday–Friday, 8:00 am to 5:00 pm

Salary: $70,000 - $80,000K

Position Summary:

A prestigious Family Law Firm in Pasadena is seeking a seasoned Family Law Legal Secretary to support 2-3 attorneys in a fast-paced environment. This role requires a highly skilled professional with at least 5 years of experience in family law at a reputable firm. The ideal candidate is proactive, efficient, and can work independently with minimal training.

Key Responsibilities:

• Provide comprehensive administrative support to 2-3 attorneys specializing in family law
• Draft, proofread, and prepare a variety of family law documents, including pleadings, motions, and discovery requests
• Coordinate and manage the attorneys' calendars, scheduling court dates, client meetings, and other appointments
• Handle e-filing and meet filing deadlines for state and local courts, ensuring compliance with court rules and procedures
• Prepare case files for hearings, mediations, and depositions, ensuring all documents are accurate and complete
• Serve as a point of contact for clients, maintaining professionalism and confidentiality at all times
• Support attorneys in trial preparation, including organizing exhibits and coordinating logistics as needed
• Perform various administrative tasks, including scanning, filing, and maintaining organized electronic and hard-copy files

Qualifications:

• Minimum of 5 years of experience as a Legal Secretary in family law, with experience in a high-profile or large firm environment strongly preferred
• Strong knowledge of California family law procedures, court rules, and e-filing requirements
• Exceptional organizational skills, with an ability to prioritize and manage multiple deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal document management software
• Excellent verbal and written communication skills, with keen attention to detail
• Ability to work both independently and as part of a team in a hybrid work environment
• Professional demeanor, with a high level of discretion and sensitivity to client needs

Benefits:

• Competitive salary
• Hybrid work schedule (3 days in office, 2 days remote)
• Collaborative, supportive team environment

If you are an experienced Family Law Legal Secretary seeking a role in a prestigious firm with opportunities to make an impact, we invite you to apply. Join our team and contribute to a practice dedicated to exceptional client service and legal excellence.