Willow Infrastructure Cost Control Invoice Specialist

Job Summary

The Willow Infrastructure Cost Control Invoice specialist position performs under the direction of the Cost Control Lead- Infrastructure and will be accountable for oversight of certain components of the Willow Infrastructure cost, change management and reporting. The assignment will include participation in the Infrastructure Project Controls Leadership team meetings and other assignments as required.

Responsibilities

• Manage invoices received and service entries and routed through the SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures and appropriate cost codes.
• Route invoices to appropriate invoice reviewer or approver, as needed.
• Assist invoice reviewers / approvers with invoice processing issues.
• Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the area’s of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc.
• Develop working knowledge of agreements and contracts, as well as provide rate validation for them.
• Complete invoice reconciliation audits with vendors as assigned.
• Complete rejection and resubmission monitoring; provide guidance to vendors where required.
• Address general vendor and internal queries.
• Monitor invoices in header error.
• If requested, train team and new employees on process.
• Provide Client errors resolution on invoices.
• Lead internal training sessions for invoice reviewers and approvers.
• Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments.
• Participate in team meetings.
• Address special projects as requested.
• Monitor COPeInvoicing and Actian enablement on new vendors setup.
• Effectively communicate instructions to vendor on new electronic enablement process.
• Resolve GR/IR, PO’s, ERS and Invoicing Plan and Invoice payment status inquires.

Required Qualifications

• Bachelors’ Degree and/or equivalent experience
• Proven management and staff leadership skills
• 3+ years experience on major capital projects in Oil & Gas, Refinery or Petrochemical environments in assignments of increasing responsibility, complexity and scale
• SAP experience preferred
• Excellent Customer Service Skills
• Ability to work autonomously in a client focus, team environment
• High attention to detail
• Strong verbal and written communication skills
• Strong time management skills

Preferred Qualifications

• BS Degree in Construction Management, or Engineering
• Knowledge of proprietary computer software systems used for project management, tracking, controlling and reporting (SAP, PIMS, Other)
• Demonstrated ability for development of reports for and presentations to management

Willow Project Overview

Located on Alaska’s North Slope in the National Petroleum Reserve (NPR-A), the Willow project is estimated to produce 180,000 barrels of oil per day at its peak.

The economic impact of the Willow project will be sizable. According to the Bureau of Land Management (BLM) estimates, Willow could generate between $8 billion and $17 billion in new revenue for the federal government, the state of Alaska, the North Slope Borough, and local communities. The initial phase of Willow development will include a new Willow Central Processing Facility (WCF), three drill sites, pipelines, roads, bridges and supporting infrastructure.

Scope Summary

The Willow project is spread over several phases and areas:

2023 – 2025 - Detailed Design

2023 – 2024 - WOC Fabrication

2025 – 2027 - WOC North Slope Installation and Commissioning

2025 – 2027 - WCF / DS Sealift Module Fabrication

2027 – 2029 – WCF / DS North Slope Installation and Commissioning

Willow will be a greenfield design including all processing facilities, utilities, drilling equipment, camp, and power generation.