Accounts Payable Specialist

Job Summary:

We are in search of an Accounts Payable professional to join our team based in Northvale, NJ. The use and understanding of SAP Business One is mandatory. This position could be both onsite or remote and is focused on the Electronic Component industry. The role involves processing a high volume of invoices daily, handling credits and debits, setting up vendor accounts, and performing regular reconciliation. You will be interacting with vendors and branches over the phone to resolve discrepancies and will need to maintain good communication skills both verbally and in writing.

Responsibilities

• Handle the reconciliation of parked invoices awaiting material receipts and research price discrepancies.
• Import invoices into the SAP Business One ERP system.
• Perform 3-way matching of vendor invoices against purchase order data, including pricing, payment terms, remit-to address, and check/ACH/wire details.
• Conduct research of vendor statements for unpaid invoices and misapplied payment inquiries.
• Respond promptly to all vendor and branch inquiries to provide resolution.
• Analyze expense invoices to assign payments to the proper cost center for branch review and approval.
• Route material processing invoices for proper purchase order number and obtain receiving documents for matching.
• Process internal debits and supplier credits, track credits owed to the company and ensure they are properly applied to vendor payments.
• Prepare vendor setup accounts and updates using SAP Business One, and assist with updates and maintenance to the vendor master file to ensure data accuracy.
• Provide accounts payable administrative support for audits, including research, data compilation, and preparation of summary reports.
• Assist with year-end inventory data-entry.
• Identify and support continuous improvement activities.

Requirements

• Must have a minimum of 2 years of experience in Accounts Payable (AP)
• Proficient in Microsoft Excel
• Strong knowledge of general accounting principles, regulatory standards and compliance requirements
• Proficiency in management of payables and understanding of financial statements
• Ability to manage large volumes of data
• Strong problem-solving skills and ability to resolve discrepancies
• Excellent verbal and written communication skills
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• High level of organizational skills and ability to prioritize tasks
• High degree of accuracy and attention to detail
• Ability to adapt to changes in procedures and job assignments
• Ability to handle confidential and sensitive information in a responsible manner
• Knowledge of distribution industry is desirable.