Administrative Assistant

Position: Children's Medical Services-Administrative Assistant

Location: Tallahassee, FL 32399

Contract Type: Contract

Pay Rate: $16.50hr

(May have an opportunity for temp to hire.)

WORK ENVIRONMENT: In-Office - Professional office environment

Dress Code: Business Casual

Candidate Responsibilities:

• Providing administrative support to the Chief of Medical Services

• Assist with daily administrative operations in the Division of Children’s Medical Services as

directed by the Department.

• Answer and re-direct calls on a multi-line phone system as directed by the Department.

• Sort and distribute (internal and external) mail as directed by the Department.

• Greet and assist visitors in finding the correct destination as directed by the Department

• Ensures compliance with DOH policies and procedures.

• Assists the Bureau Chief in coordinating daily operational functions within the Division.

• Coordinates, reviews, edits, and formats outgoing correspondence.

• Drafts, formats, and completes routine memos and letter within established timeframes.

• Coordinates travel arrangements, prepares itineraries, prepares, and submits travel

reimbursements for the CMS Plan staff.

• Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas,

materials.

• Coordinates and makes arrangements pertaining to conferences calls.

• Attends staff and other meetings as required.

Skills Required

• Ability to speak and understand English

• Must have High School Diploma

• Experience as an administrative assistant with Executive Management or Department

Leadership

• Professional customer service experience in an office setting

• Proficient using Excel, Word and PowerPoint

• Experience coordaining travel arrangements, preparing itineraries and submitting travel

reimbursements

• Experience scheduling meeting rooms and preparation of agendas, materials.

• Proficient in verbal and written communication

• Excellent organizational skills

• Proficient in multitasking

Thanks and Regards

Krish

254-448-2503, krish@paudhatek.com