Administrative Assistant - Front Office

Job Title: Administrative Assistant - Front Office

Department: Administration

Report Line: Reports to Human Resources

Location: Conroe, Texas

Overview:

National Wire, a family-owned welded wire manufacturing business since 1995, proudly stands as one of the largest in the southern United States. We are dedicated to surpassing customer expectations in both quality and service. Currently, we are seeking a reliable and proactive Administrative Assistant for our Front Office to join our team. This role is crucial in providing a positive first impression for visitors while supporting various office operations and assisting the Human Resources team with administrative tasks. The ideal candidate will be detail-oriented, possess strong communication and organizational skills, and enjoy assisting with a range of office and HR-related responsibilities.

Key Responsibilities:

• Phone and Message Management: Answer incoming phone calls, direct them to the appropriate personnel, and relay messages promptly.
• Mail Handling: Prepare outgoing mail, regularly check the mailbox, and sort incoming mail for distribution.
• Visitor Reception: Greet visitors warmly, provide assistance, and notify relevant team members of visitor arrivals.
• HR Support: Assist the HR team with tasks such as coordinating interview schedules, maintaining candidate records, and responding to inquiries about employment opportunities.
• Aquarium Maintenance: Feed the office fish according to the schedule and monitor tank conditions.
• Freight Carrier Payments: Provide checks to freight carriers as needed, make copies of checks that will be mailed, and ensure address labels are properly created for mailing.
• Payroll Distribution: Send out payroll checks according to schedule, ensuring all mailing details are accurate.
• Warehouse Backup Support: Act as backup support when the warehouse is closed, ensuring all incoming packages are safely stored until the warehouse reopens.
• Accounting Paperwork: Transport accounting paperwork to the designated area daily.
• General Office Support: Assist with miscellaneous office tasks as needed to maintain a smooth workflow.
• Additional Assignments: Undertake any other assignments that relate to the responsibilities of this position, ensuring flexibility and readiness to support various office and HR needs as they arise.

Requirements:

• Prior experience in a receptionist or administrative role preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills and the ability to manage multiple responsibilities.
• Professional demeanor with a proactive, customer-service mindset.
• Ability to work efficiently, handle financial documents with confidentiality, and follow up on tasks in a timely manner.

Salary: Based on experience

Benefits: Dental, health, and vision insurance and paid time off.

National Wire LLC is an equal opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.