Executive Assistant

Job Summary

Colas Inc is in search of an Executive Assistant to support members of the executive team. This position participates in all the services necessary for the smooth running of the company. Is in contact with the company's employees, internal departments and external service providers.

Main Responsibilities

• Provides direct administrative support for executive team.
• Prepares and assists in preparing PowerPoint presentations and other documents as needed
• Prepares and organizes, and takes notes at meetings
• Assist the executive team with implementing and maintaining policies, procedures, and safety records.
• Prepare and submit reports, records, and statistics to the management and relevant authorities.
• Provide administrative support to the executive Team, such as managing calendars, booking travel, and handling correspondence.
• Create and update content for our website, social media, and newsletters, using various media formats, such as text, images, and videos
• Perform other duties as assigned by the executive team
• May assist executives with expense reports and various purchases
• Assists in special projects as requested

Experience

• Minimum 2 years of experience as an Executive Assistant, Administrative Assistant, or a similar role, preferably in the construction industry
• Experience in communications, marketing, or video production is a plus
• Teams, Google Docs, and Microsoft Office
• Ability to learn new software and systems quickly
• Excellent verbal and written communication skills, with attention to detail and accuracy
• Strong organizational, time management, and problem-solving skills, with the ability to prioritize and multitask
• Ability to work independently and as part of a team, with a positive and proactive attitude
• Ability to handle confidential and sensitive information with discretion
• Valid Driver's License and ability to maintain a clean driving record
• Experience in the construction or manufacturing industry preferred
• Must have a strong sense of business acumen and professionalism
• Must be able to communicate directly but tactfully to company leaders
• Must have the ability and tact to handle sensitive and timely information
• Must have outstanding verbal and written communication skills
• Must be well organized and a self-starter requiring minimal direction
• Strong organizational and follow-through skills to prioritize work
• Ability to manage multiple priorities and meet deadlines in a time-sensitive environment

Colas Inc. and its subsidiaries are an Equal Opportunity Employer. For details on the specifics of this commitment, please click here to view the EEO document. If you are an individual with a disability and require a reasonable accommodation to:

• to meet the requirements of the role in which you are applying
• complete any part of the application process
• access or use the online application process and need an alternative method for applying

Please contact Colas Inc. at 973-290-9082 or send an email to ColasRecruiter@colasinc.com.