State of Illinois
Executive Assistant
State of Illinois, Springfield, Illinois, us, 62777
Agency: Executive Ethics Commission
Closing Date/Time: 11/21/2024
Salary: $65,000 to $70,000
County: Sangamon
Number of Vacancies: 1
Plan/BU: Non Code
**************** A RESUME IS REQUIRED FOR THIS JOB POSTING ****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Position Overview
The Executive Ethics Commission of the State of Illinois is seeking applicants for the position of Executive Assistant with our Chief Procurement Office for the Capital Development Board.
The Executive Ethics Commission (EEC) is a nine-member, commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed by the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State’s business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act.
The Executive Assistant reports to the Chief Procurement Officer (CPO) for Capital Development Board and provides specialized support in the administration and coordination of the Chief Procurement Office for General Services. Fulfilling these responsibilities in an effective and efficient manner will ensure that the Chief Procurement Office operations are maintained in an effective and efficient manner.
Essential Function
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Performs highly responsible and complex administrative duties, including confidential, sensitive, and controversial matters.Assists the CPO and staff in the planning, development, and execution of the procurement processes for the Chief Procurement Office.Provides administrative support to the CPO.Develops and maintains multiple filing systems, including protests, emergency public hearings, contract actions, general correspondence, and procurement files.Prepares formal written correspondence as needed.Assists the CPO and staff in developing and maintaining the CPO's SharePoint site and designing and maintaining the CPO's website.Analyzes operations and makes recommendations to improve service and increase efficiency.Researches and organizes background materials necessary in responding to management inquiries.
Essential Function Continued
Utilizes electronic systems to provide reports on various aspects of the procurement process, including categories of actions and issues, processing times, values of contract actions, and quarterly reports.Develops procedures to provide for consistent, timely, and efficient processing of procurement documents.Assists in answering the phone and provides front-line support and a professional presence for visitors.Prepares agendas and schedules for meetings.Collects and Distributes mail.Performs other administrative duties as assigned.
Required Education and Experience
High school diploma or Equivalent3 + years working in an office environmentExcellent verbal and written communication skillsExcellent interpersonal and customer service skillsProficient in Microsoft Office Suite and attention to detailAbility to work independentlyComprehensive understanding of clerical procedures and systems such as recordkeeping and filing
Preferred Education and Experience
Associate’s degree in Business Administration
Work Authorization
The State of Illinois does not provide sponsorship for employment visa status. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
Additional Information:
NOTE: This is a non-code position. This position is not subject to collective bargaining.
Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 401 S. Spring St Springfield, IL 62704
Agency Contact: EEC HR
Email: EEC.HR@illinois.gov
Job Family: Office & Administrative Support
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.comsystems@SIL-P1.ns2cloud.com
Closing Date/Time: 11/21/2024
Salary: $65,000 to $70,000
County: Sangamon
Number of Vacancies: 1
Plan/BU: Non Code
**************** A RESUME IS REQUIRED FOR THIS JOB POSTING ****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Position Overview
The Executive Ethics Commission of the State of Illinois is seeking applicants for the position of Executive Assistant with our Chief Procurement Office for the Capital Development Board.
The Executive Ethics Commission (EEC) is a nine-member, commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed by the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State’s business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act.
The Executive Assistant reports to the Chief Procurement Officer (CPO) for Capital Development Board and provides specialized support in the administration and coordination of the Chief Procurement Office for General Services. Fulfilling these responsibilities in an effective and efficient manner will ensure that the Chief Procurement Office operations are maintained in an effective and efficient manner.
Essential Function
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Performs highly responsible and complex administrative duties, including confidential, sensitive, and controversial matters.Assists the CPO and staff in the planning, development, and execution of the procurement processes for the Chief Procurement Office.Provides administrative support to the CPO.Develops and maintains multiple filing systems, including protests, emergency public hearings, contract actions, general correspondence, and procurement files.Prepares formal written correspondence as needed.Assists the CPO and staff in developing and maintaining the CPO's SharePoint site and designing and maintaining the CPO's website.Analyzes operations and makes recommendations to improve service and increase efficiency.Researches and organizes background materials necessary in responding to management inquiries.
Essential Function Continued
Utilizes electronic systems to provide reports on various aspects of the procurement process, including categories of actions and issues, processing times, values of contract actions, and quarterly reports.Develops procedures to provide for consistent, timely, and efficient processing of procurement documents.Assists in answering the phone and provides front-line support and a professional presence for visitors.Prepares agendas and schedules for meetings.Collects and Distributes mail.Performs other administrative duties as assigned.
Required Education and Experience
High school diploma or Equivalent3 + years working in an office environmentExcellent verbal and written communication skillsExcellent interpersonal and customer service skillsProficient in Microsoft Office Suite and attention to detailAbility to work independentlyComprehensive understanding of clerical procedures and systems such as recordkeeping and filing
Preferred Education and Experience
Associate’s degree in Business Administration
Work Authorization
The State of Illinois does not provide sponsorship for employment visa status. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
Additional Information:
NOTE: This is a non-code position. This position is not subject to collective bargaining.
Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 401 S. Spring St Springfield, IL 62704
Agency Contact: EEC HR
Email: EEC.HR@illinois.gov
Job Family: Office & Administrative Support
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.comsystems@SIL-P1.ns2cloud.com