Grants Coordinator

Salary: $84,793.28 - $116,702.56 Annually Location : Minneapolis, MN Job Type: Full-time Job Number: 2024-00654 Department: Police Division: Police Opening Date: 10/31/2024 Closing Date: 11/17/2024 11:59 PM Central FLSA: Exempt Bargaining Unit: CPE Position Description The Grants Coordinator is responsible for providing grant administration services to the Minneapolis Police Department. To secure grants for initiatives including the production of a variety of documentation required with grants, and oversight of compliance activities. This position ensures that the City is able to draw down awarded funds and is complying with all applicable policies, practices, procedures and legal requirements. The City of Minneapolis does not sponsor applicants for work visas. Job Duties and Responsibilities Coordinate and supervise development, approval and implementation of annual plans to receive federal entitlement funding for the MPD. Design, implement and manage interdisciplinary grant management and compliance systems for the Minneapolis Police Department (MPD) and other enterprise grants as assigned. Supervise the negotiation, review and execution of grant agreements, amendments and other related documents, so that grant funds can be properly expended and costs reimbursed on a timely and accurate basis. Negotiate modifications and/or extensions to existing grant agreements with the Grantors. Ability to research, develop and craft grant proposal and application. Supervise the City's comprehensive annual and periodic reporting to the Grantors pursuant to all applicable program and contract requirements. Prepare and process grant payment requests and close out reports from developers, including all required documentation. Create and maintain a grant application and administrative fee system, generate invoices, prepare deposits and track all revenues. Communicate or meet (in-person or virtual) with MPD management and their staff to discuss the status and information needed for their projects that have been awarded development grants. Communicate and negotiate with developers and their consultants regarding the form and timing of information that they need to submit to the City in order to access their project's grant funds. Maintain and provide period status reports to Senior Management and City Council. Oversee preparation of annual/quarterly performance reports to federal, state and county agencies Review grant applications, as requested, prior to submission to grantors. Work with Grantor staff and the consulting community to develop and implement industry best-practices. Supervise monitoring federal, state, county, and privately funded projects to ensure compliance with federal guidelines allowing for eligible City expenditures. Regularly present federal funding performance and updates to Mayor, Police Chief, and City Council. Participate and advise in the city budget process. Working Conditions: Normal with daily exposure to computers. Required Qualifications Minimum Education: Bachelor's Degree or equivalent in Public Administration, Development Finance, or a closely related field. Minimum Experience: Five (5) years of work experience including 2 years of supervisory experience dealing with technical issues in federal grants and/or public safety grants. Equivalency: An equivalent combination of education and experience closely related to the duties of the position MAY be considered. Licenses/Certifications: N/A Selection Process: The selection process will consist of a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. Background Check: The City has determined that a thorough Minneapolis Police Department criminal background check is necessary for positions with this job title. Applicants must sign an informed consent allowing the City to obtain their criminal history information in connection with the position sought. Applicants who do not sign the informed consent form will not be considered for the position. Drug and Alcohol Testing: All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position. Union Representation: This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association (MPEA). For more information on the terms and conditions of this agreement please visit: Eligible List: The names of applicants who meet minimum qualifications and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire three months after it has been established. Interview Selection: The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position. Knowledge, Skills and Abilities Comprehensive knowledge of State and local development grant programs and products. Extensive knowledge and experience in the Department of Justice and other Federal agency programs. Good knowledge of current construction practices. Good understanding of public and private real estate financing tools. Good verbal and written communication skills. Good negotiating skills. Strong interpersonal skills in order to develop and maintain positive and productive relationships with Grantors, City staff, developers and vendors. Good project management skills. Ability to review, understand and edit legal documents and interact with attorneys. Ability to develop innovative and complex spreadsheets and tracking tools to produce and maintain a large volume of highly technical information. Ability research, draft and write grant proposals and applications Ability to simultaneously manage multiple grant programs. Ability to efficiently manage a heavy workload, in order to meet frequent deadlines. Ability to motivate City staff and developers to provide the timely information required by Grantors. Ability to work independently with little or no supervision. Ability to analyze existing programs and propose workflow improvements. Ability to provide technical training to a variety of audiences. Knowledge of modern office procedures, methods and equipment. As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis. The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer. Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the New 12 weeks of paid parental leave City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Benefits Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars. Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine's, and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of optional life insurance, flexible spending accounts, the , health club discounts and more. 01 How did you find out about this position? (Select all that apply) Recruiter City of Minneapolis website City of Minneapolis employee City of Minneapolis job interest card City of Minneapolis Career Opportunities Bulletin Friend or family member League of Minnesota Cities website Diversityjobs.com website Governmentjobs.com website Indeed.com website Minnesotajobs.com website Minnesota Council of Nonprofits Website Other website LinkedIn Twitter Facebook Other social media site Newspaper Other media College or University Community organization Job Fair Professional association Site Visit 02 Please specify where you heard about this position (e.g., website name, City of Minneapolis employee name, job fair, professional association). 03 Please indicate below the highest level of education that you have completed. None High School Diploma or GED Associate Degree Bachelor's Degree Master's Degree Doctorate 04 How many years of related experience do you have performing the job duties and responsibilities outlined in the job announcement? Including experience dealing with technical issues in federal grants and/or public safety grants. None Less than 3 years 3 years but less than 5 years 5 years but less than 7 years 7 years but less than 9 years More than 9 years 05 Do you have experience presenting to political or public audiences? Yes No 06 Do you have experience managing grants from proposal to expiration? Yes No 07 Do you have experience presenting information and/or analysis to internal/ external stakeholders? Yes No 08 This position will require an extensive Minneapolis Police Department background check. Individuals who have been convicted of a felony crime will not be considered, including any prior thefts or other criminal convictions related to dishonesty. Will you be able to pass this background check? Yes No 09 There are currently seven foreign languages that are prevalent in Minneapolis (Spanish, Hmong, Somali, Laotian, Oromo, Vietnamese and Amharic). Please select which of the following languages you are fluent in. (Check all that apply): Spanish Hmong Somali Laotian Oromo Amharic Vietnamese American Sign Language I am not fluent in any of the above languages. Required Question