Manatee County, FL
Administrative Specialist - Cross Connection Control
Manatee County, FL, Bradenton, Florida, United States, 34205
Salary:
$17.06 - $23.52 Hourly
Location :
Bradenton, FL
Job Type:
Full-Time (Hourly)
Job Number:
24-00735
Department:
Utilities Department
Opening Date:
11/05/2024
Closing Date:
11/12/2024 11:59 PM Eastern
General Information
Work Location:
4520 66th Street W, Bradenton, Florida 34210Work Hours:
Monday- Friday 7:00 am - 4:00 pm
Provides administrative support to a division or section. Ensures efficient and smooth day-to-day operation of the division or section.
Working ConditionsTypical indoor office environment. Sitting for long periods of time, working on computer. Lifting equipment or supplies up to 25 pounds alone and up to 50 pounds with assistance. Position requires visual acuity and depth perception, as well as ability to hear and identify sounds. Occasional high stress situations. Occasionally required to work other than normal business hours.
Job Description
Essential FunctionsThese are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Greets and directs visitors. Acts as first point of contact for visitors on management's behalf.
Answers and directs phone calls. Maintains phone lists and organization charts. May perform receptionist duties, as needed.
Plans, organizes, and schedules appointments and meetings for management. Attends meetings to take minutes and document follow up actions, as requested. Maintains division and/or section calendars.
Prepares correspondence, reports, letters, and meeting minutes for management as assigned. May prepare agenda items for Board of County Commissioners meetings.
Maintains division or section files and records, including some that may be sensitive and/or confidential. Ensures all records retention requirements are met.
Updates and maintains office policies and procedures.
Maintains office supply inventory. Orders supplies as needed and authorized.
Makes travel arrangements for management and other employees as directed. Facilitates travel approvals and reimbursements. Reconciles expense reports.
May be assigned certain fiscal duties such as monitoring expenditures, preparing audit slips, receiving on invoices, and initiating purchase and release orders.
Attends job-specific training classes as assigned by supervisor.
Performs other related work (including weather or other extreme emergency duties) as required.
Minimum Qualifications
High school diploma or equivalent.
Two (2) or more years of administrative experience supporting mid-level management.
More
Previous accounting or fiscal experience desired for those positions with fiscal responsibilities.
Knowledge, Skills, and Abilities:
Able to prioritize tasks, deal effectively with competing and changing priorities, and meet deadlines.
Accurate, detail-oriented, and organized.
Able to resolve routine situations and problems.
General knowledge and understanding of modern office procedures.
General knowledge and understanding of regulatory compliance necessary to successfully perform job responsibilities.
General knowledge and understanding of computer systems and software applications required to perform job duties.
Good verbal and written communication skills and interpersonal skills in order to interact professionally and effectively with staff, management, vendors, and other stakeholders.
Able to communicate information that requires some explanation or interpretation.
Capable of working under moderate supervision.
In addition to the duties and responsibilities outlined above, certain positions will have additional duties as indicated below.
Veterans Preference
In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families.
EEO/ADA Statement
Manatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at 941-748-4501 x 3865.
Drug-Free Workplace
Manatee County Government is a drug-free workplace in accordance with Federal and Florida Law.
Emergency Response/Recovery Activities
All employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
Full Time Positions
Employee Assistance Program (EAP):
ComPsych- offers all employees and their family members with emotional, financial, legal, and work/life balance support.LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.Five (5) free visits annually for employees and covered family members.Wellbeing Benefits:
Wellness/Health Coaches (5 Free per year)On-site Fitness Centers for you and your dependents with 24/7 accessPersonal Training (5 Free per year)Pharmacy TechnicianGroup Fitness ClassesMusculoskeletal Physical Therapy ManagementDiabetes Care ProgramRegistered Dietician (5 Free per year)Massages with licensed therapist (small copay)Miscellaneous Benefits:
Workers' CompensationTraining/SeminarsPremium Pay Differentials/Career LaddersGovernment employee discounts at many retailers and attractionsAccess to Manatee County Library Services (books, digital services, tools, museum passes).Paid Time Off:
12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.Three (3) Personal HolidaysPersonal Sick LeaveFamily Sick LeaveSick Leave Bank (Donated Hours)Professional Medical Appointment LeaveBereavement LeaveMilitary LeaveMilitary Training LeaveFMLAVacation Award: Applies to employees regulary sceduled to work 8 hours per day/40 hours per week.Years of Service
Vacation Days0-5 16.25 days6-10 19.50 days11+ 22.75 days
Earn an additional day of vacation every six (6) consecutive months of no sick leave.Insurance:
Award-winning Health Plan with deductibles as low as $0.Dental InsuranceVision InsurancePrescription InsuranceLife Insurance (6 times salary at low cost)Long-term and Short-term Disability InsuranceRetirement:
Florida Retirement System (FRS) with Pension Plan and Investment Plan options.457b Tax Deferred and ROTH account options through Voya.FRS WebinarsFree financial guidance with licensed, non-commissioned financial plannerCareer Wellness:
Professional Leadership ProgramsInstructor-Led and eLearning TrainingPremium Pay Differentials/Career LaddersCareer CounselingToastmastersNetworking Membership (Manatee Chamber of Commerce, Lakewood Ranch Business Alliance)Employee Recognition Programs with monetary and time-off awardsEducation Benefits:
Tuition Reimbursement eligible after six (6) months of Public Service, including GED reimbursement.Continuing Education support through Training/Seminars and Premium Pay Differentials/Career Ladder.Public Service Loan Forgiveness (PSLF)Flexible Spending Account:
Options for Health Care and Dependent Care Spending Accounts providing pre-tax savings.
Permanent Part Time - Benefits
Employee Assistance Program (EAP):•ComPsych - offers all employees and their family members with emotional, financial, legal, and work/life balance support.•LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
Miscellaneous Benefits:•Workers' Compensation•Training/Seminars•Fitness Center Access for employee only•FRS options•Premium Pay Differentials/Career Ladders•Government employee discounts at many retailers and attractions•Access to Manatee County Library Services (books, digital services, tools, museum passes).
Paid Time Off:•12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.•Three (3) Personal Holidays•Paid Time Off and Leaves of Absence are based on an 8 hrs./day 80/hrs.per pay-period basis, any work schedule less that this will be earned ona pro-rated basis
01
VERY IMPORTANT
- When answering supplemental questions about experience, education or certification, please be sure the information is reflected in the Education, Work Experience and Certificates and Licenses sections of your application.
Must include Monthly Salary, Name of Employer, Location, Phone Number and Duties for each employer in Work Experience.Note:
"See Resume" is not acceptable.
Identify
all
gaps not related to medical reasons.
I acknowledge the above statement
02
If you are claiming Veteran's Preference, please check category of eligibility
A disabled veteran who is eligible for receiving compensation under public law administered by Department of Veteran's Affairs and Department of DefenseThe spouse of a veteran who cannot qualify for employment because of total and permanent service-connected disability, or spouse of a veteran missing in action, captured or forcefully detained by a foreign powerA wartime veteran who has served at least 1 day during a wartime period (active duty for training may not be eligible)An un-remarried widow or widower of a Veteran who died of a service-connected disabilityThe mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the U.S. Department of DefenseA current member of any reserve component for the United States Armed Forces or the Florida National GuardA veteran with a "Honorable" discharge (Active duty for training may not be allowed for eligibility)Not claiming Veteran's Preference
03
Which level of education have you achieved?
No high school equivalencyHigh school graduate/equivalentAssociates degreeBachelors degreeMasters degree
04
How many years of administrative experience supporting mid-level management do you have?
None1 year2-3 years4-5 years6+ years
05
Please describe your specific experience with data entry, database management, purchasing, etc. If do not have experience, simply state "none".
06
Please describe your specific customer service experience. If do not have customer service experience, simply state "none".
07
Please describe your specific experience with regulatory compliance enforcement. If do not have this experience, simply state "none".
08
Please describe your level of competency with: Microsoft Programs including Excel, Word and PowerPoint, as well as IFAS, and GIS. If do not have any experience simply state "none".
Required Question
$17.06 - $23.52 Hourly
Location :
Bradenton, FL
Job Type:
Full-Time (Hourly)
Job Number:
24-00735
Department:
Utilities Department
Opening Date:
11/05/2024
Closing Date:
11/12/2024 11:59 PM Eastern
General Information
Work Location:
4520 66th Street W, Bradenton, Florida 34210Work Hours:
Monday- Friday 7:00 am - 4:00 pm
Provides administrative support to a division or section. Ensures efficient and smooth day-to-day operation of the division or section.
Working ConditionsTypical indoor office environment. Sitting for long periods of time, working on computer. Lifting equipment or supplies up to 25 pounds alone and up to 50 pounds with assistance. Position requires visual acuity and depth perception, as well as ability to hear and identify sounds. Occasional high stress situations. Occasionally required to work other than normal business hours.
Job Description
Essential FunctionsThese are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Greets and directs visitors. Acts as first point of contact for visitors on management's behalf.
Answers and directs phone calls. Maintains phone lists and organization charts. May perform receptionist duties, as needed.
Plans, organizes, and schedules appointments and meetings for management. Attends meetings to take minutes and document follow up actions, as requested. Maintains division and/or section calendars.
Prepares correspondence, reports, letters, and meeting minutes for management as assigned. May prepare agenda items for Board of County Commissioners meetings.
Maintains division or section files and records, including some that may be sensitive and/or confidential. Ensures all records retention requirements are met.
Updates and maintains office policies and procedures.
Maintains office supply inventory. Orders supplies as needed and authorized.
Makes travel arrangements for management and other employees as directed. Facilitates travel approvals and reimbursements. Reconciles expense reports.
May be assigned certain fiscal duties such as monitoring expenditures, preparing audit slips, receiving on invoices, and initiating purchase and release orders.
Attends job-specific training classes as assigned by supervisor.
Performs other related work (including weather or other extreme emergency duties) as required.
Minimum Qualifications
High school diploma or equivalent.
Two (2) or more years of administrative experience supporting mid-level management.
More
Previous accounting or fiscal experience desired for those positions with fiscal responsibilities.
Knowledge, Skills, and Abilities:
Able to prioritize tasks, deal effectively with competing and changing priorities, and meet deadlines.
Accurate, detail-oriented, and organized.
Able to resolve routine situations and problems.
General knowledge and understanding of modern office procedures.
General knowledge and understanding of regulatory compliance necessary to successfully perform job responsibilities.
General knowledge and understanding of computer systems and software applications required to perform job duties.
Good verbal and written communication skills and interpersonal skills in order to interact professionally and effectively with staff, management, vendors, and other stakeholders.
Able to communicate information that requires some explanation or interpretation.
Capable of working under moderate supervision.
In addition to the duties and responsibilities outlined above, certain positions will have additional duties as indicated below.
Veterans Preference
In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families.
EEO/ADA Statement
Manatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at 941-748-4501 x 3865.
Drug-Free Workplace
Manatee County Government is a drug-free workplace in accordance with Federal and Florida Law.
Emergency Response/Recovery Activities
All employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
Full Time Positions
Employee Assistance Program (EAP):
ComPsych- offers all employees and their family members with emotional, financial, legal, and work/life balance support.LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.Five (5) free visits annually for employees and covered family members.Wellbeing Benefits:
Wellness/Health Coaches (5 Free per year)On-site Fitness Centers for you and your dependents with 24/7 accessPersonal Training (5 Free per year)Pharmacy TechnicianGroup Fitness ClassesMusculoskeletal Physical Therapy ManagementDiabetes Care ProgramRegistered Dietician (5 Free per year)Massages with licensed therapist (small copay)Miscellaneous Benefits:
Workers' CompensationTraining/SeminarsPremium Pay Differentials/Career LaddersGovernment employee discounts at many retailers and attractionsAccess to Manatee County Library Services (books, digital services, tools, museum passes).Paid Time Off:
12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.Three (3) Personal HolidaysPersonal Sick LeaveFamily Sick LeaveSick Leave Bank (Donated Hours)Professional Medical Appointment LeaveBereavement LeaveMilitary LeaveMilitary Training LeaveFMLAVacation Award: Applies to employees regulary sceduled to work 8 hours per day/40 hours per week.Years of Service
Vacation Days0-5 16.25 days6-10 19.50 days11+ 22.75 days
Earn an additional day of vacation every six (6) consecutive months of no sick leave.Insurance:
Award-winning Health Plan with deductibles as low as $0.Dental InsuranceVision InsurancePrescription InsuranceLife Insurance (6 times salary at low cost)Long-term and Short-term Disability InsuranceRetirement:
Florida Retirement System (FRS) with Pension Plan and Investment Plan options.457b Tax Deferred and ROTH account options through Voya.FRS WebinarsFree financial guidance with licensed, non-commissioned financial plannerCareer Wellness:
Professional Leadership ProgramsInstructor-Led and eLearning TrainingPremium Pay Differentials/Career LaddersCareer CounselingToastmastersNetworking Membership (Manatee Chamber of Commerce, Lakewood Ranch Business Alliance)Employee Recognition Programs with monetary and time-off awardsEducation Benefits:
Tuition Reimbursement eligible after six (6) months of Public Service, including GED reimbursement.Continuing Education support through Training/Seminars and Premium Pay Differentials/Career Ladder.Public Service Loan Forgiveness (PSLF)Flexible Spending Account:
Options for Health Care and Dependent Care Spending Accounts providing pre-tax savings.
Permanent Part Time - Benefits
Employee Assistance Program (EAP):•ComPsych - offers all employees and their family members with emotional, financial, legal, and work/life balance support.•LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
Miscellaneous Benefits:•Workers' Compensation•Training/Seminars•Fitness Center Access for employee only•FRS options•Premium Pay Differentials/Career Ladders•Government employee discounts at many retailers and attractions•Access to Manatee County Library Services (books, digital services, tools, museum passes).
Paid Time Off:•12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.•Three (3) Personal Holidays•Paid Time Off and Leaves of Absence are based on an 8 hrs./day 80/hrs.per pay-period basis, any work schedule less that this will be earned ona pro-rated basis
01
VERY IMPORTANT
- When answering supplemental questions about experience, education or certification, please be sure the information is reflected in the Education, Work Experience and Certificates and Licenses sections of your application.
Must include Monthly Salary, Name of Employer, Location, Phone Number and Duties for each employer in Work Experience.Note:
"See Resume" is not acceptable.
Identify
all
gaps not related to medical reasons.
I acknowledge the above statement
02
If you are claiming Veteran's Preference, please check category of eligibility
A disabled veteran who is eligible for receiving compensation under public law administered by Department of Veteran's Affairs and Department of DefenseThe spouse of a veteran who cannot qualify for employment because of total and permanent service-connected disability, or spouse of a veteran missing in action, captured or forcefully detained by a foreign powerA wartime veteran who has served at least 1 day during a wartime period (active duty for training may not be eligible)An un-remarried widow or widower of a Veteran who died of a service-connected disabilityThe mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the U.S. Department of DefenseA current member of any reserve component for the United States Armed Forces or the Florida National GuardA veteran with a "Honorable" discharge (Active duty for training may not be allowed for eligibility)Not claiming Veteran's Preference
03
Which level of education have you achieved?
No high school equivalencyHigh school graduate/equivalentAssociates degreeBachelors degreeMasters degree
04
How many years of administrative experience supporting mid-level management do you have?
None1 year2-3 years4-5 years6+ years
05
Please describe your specific experience with data entry, database management, purchasing, etc. If do not have experience, simply state "none".
06
Please describe your specific customer service experience. If do not have customer service experience, simply state "none".
07
Please describe your specific experience with regulatory compliance enforcement. If do not have this experience, simply state "none".
08
Please describe your level of competency with: Microsoft Programs including Excel, Word and PowerPoint, as well as IFAS, and GIS. If do not have any experience simply state "none".
Required Question