NorthShore University HealthSystem
Executive Assistant, Chief Development Officer
NorthShore University HealthSystem, Evanston, Illinois, us, 60208
Executive Assistant, Chief Development Officer
Position Highlights:Position: Executive Assistant, Chief Development OfficerLocation: Evanston, ILFull Time/Part Time: Full TimeHours: Monday-Friday, hours will be dictated by the needs of business for projects and meetingsRequired Travel: Based on department needWhat you will do:Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive, including liaison to the Leadership Team; support executive outreach, scheduling, and administrative functions; and coordinate special projects.Provide sophisticated calendar management for the Executive, prioritizing needs, inquiries, and requests while troubleshooting scheduling conflicts.Complete a broad variety of administrative tasks for the Executive, including collecting and preparing information for meetings, composing correspondence, making meeting/travel arrangements, and completing expense reports.Research, prioritize, and follow up on incoming issues and concerns, exercising judgment to reflect Executive's style and organizational practices.Build relationships crucial to the success of the organization and support Executive's cultivation of relationships, serving as the primary point of contact for confidential matters.Work closely with the Executive to keep him/her informed of upcoming commitments and responsibilities, anticipating needs in advance of meetings.Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed in advance.Coordinate strategic initiatives and projects, as directed by the Executive, in support of Endeavor Health's mission.Complete critical aspects of deliverables with a hands-on approach, including drafting correspondence and facilitating effective leadership.Create PowerPoint presentations in support of Executive communication.Schedule and support all Executive Team meetings, assisting in coordinating the agenda and providing summaries of actions.Coordinate Board of Directors and Board Committee meetings, ensuring effective organization of meeting agendas and logistics.Manage patient complaints escalated to the Executive's office, summarizing issues and ensuring follow-up.Complete ad-hoc projects as assigned.What you will need:Education:
Associate's Degree or Administrative Support Certification required; Bachelor's Degree highly preferred.Certification:
cHAP (Certified Healthcare Administrative Professional), CAP (Certified Administrative Professional), or MCAS (Microsoft Certified Application Specialist) preferred.Experience:
5+ years of related experience in an executive assistant role supporting C-level Executives.Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).Familiarity with Monday.com.Strong business sense and ability to make sound judgment calls.Commitment to excellence and performing duties at the highest level consistently.Excellent communication skills, able to interact confidently and professionally.Ability to work with sensitive information.Team-oriented experience and approach.Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, community-connected care. Our more than 25,000 team members and over 6,000 physicians aim to deliver transformative patient experiences across more than 300 ambulatory locations and eight acute care hospitals.When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.Diversity, equity, and inclusion are at the core of who we are; we believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.EOE: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.
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Position Highlights:Position: Executive Assistant, Chief Development OfficerLocation: Evanston, ILFull Time/Part Time: Full TimeHours: Monday-Friday, hours will be dictated by the needs of business for projects and meetingsRequired Travel: Based on department needWhat you will do:Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive, including liaison to the Leadership Team; support executive outreach, scheduling, and administrative functions; and coordinate special projects.Provide sophisticated calendar management for the Executive, prioritizing needs, inquiries, and requests while troubleshooting scheduling conflicts.Complete a broad variety of administrative tasks for the Executive, including collecting and preparing information for meetings, composing correspondence, making meeting/travel arrangements, and completing expense reports.Research, prioritize, and follow up on incoming issues and concerns, exercising judgment to reflect Executive's style and organizational practices.Build relationships crucial to the success of the organization and support Executive's cultivation of relationships, serving as the primary point of contact for confidential matters.Work closely with the Executive to keep him/her informed of upcoming commitments and responsibilities, anticipating needs in advance of meetings.Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed in advance.Coordinate strategic initiatives and projects, as directed by the Executive, in support of Endeavor Health's mission.Complete critical aspects of deliverables with a hands-on approach, including drafting correspondence and facilitating effective leadership.Create PowerPoint presentations in support of Executive communication.Schedule and support all Executive Team meetings, assisting in coordinating the agenda and providing summaries of actions.Coordinate Board of Directors and Board Committee meetings, ensuring effective organization of meeting agendas and logistics.Manage patient complaints escalated to the Executive's office, summarizing issues and ensuring follow-up.Complete ad-hoc projects as assigned.What you will need:Education:
Associate's Degree or Administrative Support Certification required; Bachelor's Degree highly preferred.Certification:
cHAP (Certified Healthcare Administrative Professional), CAP (Certified Administrative Professional), or MCAS (Microsoft Certified Application Specialist) preferred.Experience:
5+ years of related experience in an executive assistant role supporting C-level Executives.Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).Familiarity with Monday.com.Strong business sense and ability to make sound judgment calls.Commitment to excellence and performing duties at the highest level consistently.Excellent communication skills, able to interact confidently and professionally.Ability to work with sensitive information.Team-oriented experience and approach.Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, community-connected care. Our more than 25,000 team members and over 6,000 physicians aim to deliver transformative patient experiences across more than 300 ambulatory locations and eight acute care hospitals.When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.Diversity, equity, and inclusion are at the core of who we are; we believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.EOE: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.
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