Office Administrator with Accounting Experience

We are seeking a highly organized and detail-oriented Office Administrator with accounting experience to join our dynamic team. This position will provide essential administrative support while also handling a variety of accounting-related tasks. If you thrive in a small business environment, have strong communication skills, and possess a solid understanding of basic accounting principles, we encourage you to apply.

Key Responsibilities:

Accounting & Financial Support:

· Process invoices, payments, and purchase orders in financial systems in a timely manner.

· Reconcile accounts and prepare monthly financial reports

· Follow up on outstanding payments 

· Maintain accurate records of financial transactions

· Handle payroll timekeeping and processing 

Administrative Support:

· Assist in onboarding new employees including initial paperwork and system setup

· Collect, organize, and distribute incoming mail (e.g.-Invoices, checks, notices)

· Provide back up support to office staff working with customer orders, shipping, and related tasks

· Assist with maintenance and improving company policies and procedures

Qualifications

Education

· High school diploma or equivalent required; associate’s degree in accounting, business administration, or related field preferred.

Experience

· Proven administrative experience with a focus on accounting or finance. 

· Proficiency in Sage accounting software is preferred. 

· Strong understanding of basic accounting principles (e.g., accounts payable/receivable, payroll, reconciliations). 

· Experience with MS Office Suite (Excel, Word, Outlook) is essential

Skills

· Strong attention to detail and accuracy in data entry and financial reporting. 

· Excellent organizational and time management skills. 

· Ability to handle confidential and sensitive information with discretion. 

· Friendly and professional demeanor

· Ability to work independently and as part of a team. 

Why Join Us?

· Collaborative Work Environment: Join a supportive and small team where your contributions are valued.

· Growth Opportunities: We are committed to helping you develop your skills and advance your career.

· Work-Life Balance: Enjoy generous paid time off and flexible work arrangements

How to Apply: 

• Please submit your resume and a cover letter outlining your experience and qualifications to info@diversifiedfoamusa.comwith the subject line "Office Administrator" We look forward to hearing from you!