Administrative Assistant

Cole Engineering Solutions is seeking to hire an administrative assistant. A successful candidate will be detail-oriented; exemplary at written and verbal communication; able to handle complex and confidential information professionally; able to work quickly and effectively. This role will involve managing day-to-day office operations, coordinating administrative tasks and ensuring the office runs smoothly. We are looking for someone with great organizational and communication skills, along with a dedication to fostering an environment that reflects our Core Values (Honor, Resiliency, Diligence, Collaboration, Solutions). If this describes you, please apply.

Duties/Tasks

Coordinate investigation scheduling

Update and maintain tracking data in spreadsheets and reports

Organize and file project documents

Answering phone calls and emails

Triage requests, route

Taking messages

Taking notes at meetings

Collecting payments (credit card, etc.)

Making travel arrangements for project staff

Ordering office supplies

Managing vendor relationships

Organize and schedule meetings and events

Organizing internal and external events

Qualifications

Provide excellent customer service

Ability to plan, coordinate and execute office projects and events

Works well with others

Strong verbal and written communication skills

Keep track of multiple tasks

Completes tasks timely

Proficiency with Microsoft Suite (O365)

Strong attention to detail

Requirements

Bachelor's degree preferred

Two to three years' experience in an office setting

Proficient with Microsoft Office, phone systems and typical office equipment