Administrative Specialist

Summary As an Administrative Specialist supporting the Exploration Systems Development Mission Directorate (ESDMD) at NASA Headquarters, you will be responsible for a wide variety of analytical, administrative, and associated management support services for the organization. Responsibilities Manage and track actions received for ESDMD response and assist with development of correspondence based on information provided in various HQ forums while maintaining schedule and calendar of due dates for actions and deliverables. Establish, manage, and maintain relationships/partnerships with HQ Mission Support providers to ensure timely awareness of HQ information pertinent for ESDMD awareness. Collaborate with other members of the ESDMD Business Office to facilitate quality checks of correspondence and action responses. Assist with the development/vetting of templates used for correspondence and assist with the establishment of controls for safeguarding correspondence and the documentation of workflows for correspondence reviews and approvals. Establish, manage, and maintain contact and distribution lists for various types of correspondence. Coordinate the assignment of actions while tracking responses and assisting with related reporting. Maintain knowledge of action tracking systems and ensure new employee training as applicable. Assist with the development and implementation of processes for improved correspondence and control. Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork. Requirements Conditions of Employment Qualifications Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. To qualify for GS-11, you must have: a) One year of directly related specialized experience equivalent to the GS-09 level Tracking actions for a team or office utilizing action tracking tools or applications; Providing customer support for a team or office; Serving as a point of contact for internal and external customers for correspondence. OR b) Completed all requirements for a doctoral degree (i.e., Ph.D. or equivalent) in an appropriate field OR c) Completed 3 full academic years of progressively higher-level graduate education leading to a Ph.D. degree or equivalent doctoral degree in an appropriate field OR d) LL.M., if related OR e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job. NASA prohibits the use of artificial intelligence (AI) or AI-assisted tool in drafting application and assessment responses. Please visit https://www.nasa.gov/careers/how-to-apply/#Artificial-Intelligence to review NASA's guidance on the use of AI tools during the application process. Education If you are using education completed in the United States to meet the qualification requirements, your degree must have been awarded from a colleges or university that is accredited by a recognized accrediting organization. For a list of schools that meet this criteria, go to http://ope.ed.gov/accreditation/. If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs. These education credentials must be deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. All degrees must have been received in the year of, or any year subsequent to the original date of accreditation. Additional Information APPOINTMENT TO THIS POSITION WILL BE TEMPORARY, NOT-TO-EXCEED SIX (6) MONTHS. This assignment may be terminated, extended or made permanent at any time without further competition. If the assignment is not made permanent, the individual selected may be returned to the same or similar position from which they were promoted/detailed/temporarily reassigned. Additional selections may be made for similar positions across NASA within the local commuting area(s) of the location(s) identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) within NASA. CTAP/ICTAP will be cleared for any additional selection from this announcement. If you are a current federal employee, you must meet applicable time-in-grade requirements to be considered eligible for this position. To be eligible, you must have completed a minimum of 52 weeks in a position no more than 2 grades lower than the advertised position. (Please submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. If your eligibility for both merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible.) Note: Time-in-grade requirements also apply to applicants who have held a non-temporary, competitive service GS position in the past year. If you have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP), you must: - Indicate your eligibility when applying for a position. The questionnaire asks you to identify your ICTAP/CTAP eligibility. - Be well qualified for this position to receive consideration. Candidates rated in the 'Best Qualified' category are considered well-qualified. Please see 'How You Will Be Evaluated' for more information. - Submit proof that you meet the requirements for CTAP/ICTAP as indicated in 'Required Documents' For additional information about CTAP/ICTAP eligibility, click here - https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/#ictap. Qualified NASA term employees who have term conversion eligibility (Term Appointments | NASA) under the NASA Flexibility Act of 2004 will be referred and considered equally with other NASA permanent employees under internal competitive placement procedures. This is a bargaining unit position. If additional selections are made, those positions may or may not be in a bargaining unit. To learn more about bargaining units at NASA please click here NASA Unions (Bargaining Units) | NASA.