Santa Barbara County Education Office
Clerical Assistant (Bilingual Required)
Santa Barbara County Education Office, Santa Maria, California, United States, 93454
Salary :
$50,976.00 - $58,788.00 Annually
Location :
Santa Maria - Orcutt
Job Type:
Full-Time
Job Number:
2023-00116
Division:
Special Education
Opening Date:
11/14/2024
Closing Date:
12/1/2024 11:59 PM Pacific
Specific Location:
Santa Maria
General Description
Our ideal candidate
You are a dependable, punctual, caring professional with well-developed communication skills who uses tact, patience, and courtesy in a culturally sensitive manner. You can prioritize tasks and are motivated to complete work with accuracy, by established deadlines. You are a continuous learner with the flexibility to adapt to evolving work methods and activities. Your work demonstrates a high degree of attention to detail and incorporates new and effective ways to achieve better results. You are committed to providing the best service available to the Santa Barbara County Education Office, school districts, employees, and vendors.
General description This is an experienced-level classification in which incumbents perform a variety of clerical and related duties in support of the assigned program or office operations. Duties may include but are not limited to: word processing, data entry, reception activities, meeting support, room reservations, maintaining files and records in paper and/or electronic format, typing, scanning, and filing. Incumbents work independently, within established guidelines and procedures.
Specific Duties and Responsibilities
Receive and screen phone calls and visitors; provide information and direct inquiries and visitors to the proper person or office; provide general information concerning policies and procedures of assigned program or office Receive, screen, and route U.S. and interoffice mail or email sent to a general inbox Request, provide, or verify information by means of phone, email, electronic database, or paper forms Compose correspondence and email communications from oral instructions or rough drafts Using a variety of software programs and databases: enter, revise, and update information; and generate reports, lists, and summaries as needed Prepare and maintain files according to established procedures Prepare purchase orders, invoices, travel claims, and other transactions Schedule appointments and coordinate arrangements for meetings, workshops, or conferences Maintain confidential information, records and files Perform other related duties as assigned Requirements
Education:
Possession of a high school diploma or GED. Completion of college coursework in business, public administration, education, or related field is preferred.
Experience:
Two years of experience performing clerical duties. Experience working in a public education setting preferred.
Knowledge of:
Modern office practices, procedures, and equipment Correct English usage, grammar, spelling, punctuation and vocabulary Telephone and email etiquette Record-keeping practices Standard office productivity software applications Arithmetic, including percentages and fractions Operations, policies, practices, and objectives of County Education Office and assigned program Ability to:
Learn, apply, and explain rules, regulations, policies, and procedures related to assigned function(s) or program(s) Learn the functions, operations, policies, practices, and objectives of the County Education Office Understand and follow oral and written directions Communicate effectively both orally and in writing Organize work and set priorities Work with speed and accuracy Identify errors and discrepancies in order to pursue correction and resolution Review information and make appropriate decisions, within limits of authority Make accurate arithmetical computations Attain proficiency in an enterprise financial system and other software programs and databases Establish and maintain effective working relationships with others Meet schedules and deadlines Maintain confidentiality of files and other sensitive material Maintain records and prepare reports, using computerized databases or manual data collection Represent SBCEO effectively with external parties, such as parents, service providers, and vendors Licenses and Certificates
May require a valid driver's license, automobile insurance required by law, and the use of a dependable automobile.
Working Conditions
Employees in this classification generally work in an office environment with other people. Work is usually performed indoors. Noise levels are typically low or moderate. Privacy may be limited, and interruptions may be frequent.
Positions in this classification are considered generally sedentary. Most work is performed while sitting at a desk and usually involves extensive use of computers, telephones, and other office equipment. Strenuous physical activity - such as repetitive lifting and carrying of heavy objects, crawling, or stooping - is not generally associated with these positions. These positions are not typically exposed to significant safety hazards.
Supplemental Information
Classified salary ranges have 26 steps (A-Z). Initial salary placement for new hires is between steps A and J, based on qualifications.
Click here for an
Overview of Our Application & Selection Process .
RECRUITMENT INFORMATION: • All applicants who meet the minimum qualifications will be invited to participate in the examination process for the position. • The examination process may include one or more of the following: written, oral, and performance examination. • Candidates must pass all parts of the examination process to be placed on the eligibility list. Final score will determine the candidate's rank on the eligibility list. • A candidate in the top three ranks (including tie scores) on the eligibility list may be considered for hire; when there are multiple vacancies in the same job classification, additional ranks will be considered. • This recruitment is Dual Certification, meaning it is open to all applicants, including current SBCEO employees and those from the general public. Dual certification results in one integrated eligibility list based on rank. • Eligibility lists are generally valid for six months; promotional eligibility lists are valid for one year. Lists may be exhausted prior to the original expiration date, or they may be extended with the approval of the Personnel Commission. • If you require an accommodation for any step of the application and selection process, please notify Human Resources by the application deadline date (or as soon as possible for an open continuous recruitment). • Veterans' Preference Points: This recruitment is eligible for veterans' preference points for qualifying veterans.
Non-Discrimination Policy Statement For purposes of this policy, employees include job applicants, interns, volunteers, and persons who contracted with SBCEO to provide services, as applicable. No SBCEO employee shall be discriminated against or harassed by any coworker, supervisor, manager, or other person with whom the employee comes in contact in the course of employment, on the basis of the employee's actual or perceived race, color, ancestry, national origin, age, religious creed, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran or military status, sex, sexual orientation, gender, gender identity, gender expression, or association with a person or group with one or more of these actual or perceived characteristics. SBCEO prohibits discrimination against employees on the basis of reproductive health decision making, defined as a person's decision to use or access a particular drug, device, product, or medical service for reproductive health. SBCEO does not discriminate against employees on the basis of immigration status, unless there is clear and convincing evidence that SBCEO is required to do so in order to comply with federal immigration law.
At the Santa Barbara County Education Office, benefits-eligible employees have access to a variety of benefits and opportunities to enhance the quality of their lives. Some of these differ depending on employment as a part-time or full-time employee. Medical, dental, and vision insurance plans are available to employees who regularly work at least 50% (20 hours) or more. Part-time employees who work between 20 and 35 hours per week receive benefits on a pro-rated basis. Please see below for information on benefits for substitutes.
The following is a list of examples of benefits that may be included. For more details, visit our
Paid Sick Leave for Substitutes Healthy Workplaces/Healthy Families Act of 2014 California law provides for paid sick leave for employees who work for the same employer for 30 or more days within a year from the beginning of employment are entitled to paid sick leave. Accrual begins on the first day of employment.
Insurance, Income Protection, and Tax-Savings Plans - Medical, dental, and vision insurance plans are available to employees who regularly work at least 50% (20 hours) or more.
Medical/Vision (PPO) Dental (HMO/PPO) Voluntary life insurance Voluntary accidental death & dismemberment Voluntary long-term disability insurance Voluntary short-term disability - We offer this plan for employees who want coverage for accidents or temporary medical conditions that may keep them out of work. SBCEO does not participate in State Disability Insurance. Voluntary supplemental insurance plans
Critical Illness Hospital Protection Personal Accident Personal Cancer
Flexible Spending Account
Dependent Care Reimbursement Medical Reimbursement
529 college savings plan
Retirement Readiness
CalSTRS CalSTRS Welcome Video CalPERS CalPERS YouTube Channel 403(b) and 457 retirement savings plans. Take advantage of tax-deferred savings in order to supplement your pension benefits in retirement. SBCEO does not participate in Social Security for regular employees. Retiree health benefits available Work-Life Balance
The paid time off benefits listed below are pro-rated based on the employee's full-time equivalent (FTE) and calendar. Individual benefits will also be based on position, bargaining unit, length of service, and other applicable factors.
Paid vacation for eligible positions Sick leave - 12 days per year, with unlimited accrual Holidays - 14 days per year, based on the Central Office Calendar. School site calendars vary. Membership & Employee Discounts
Coastal Housing Partnership Holman Group Employee Assistance Program Credit Unions
Santa Barbara Teachers Federal Credit Union Santa Barbara Federal Credit Union
Employee Discounts
Professional Development LinkedIn Learning Classified Employee Professional Growth Program Grant Programs
01
Do you have a High School diploma or GED?
Yes No
02
Can you read, write and speak both Spanish and English fluently?
Yes No
03
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
Yes, I understand and agree No, I do not agree
Required Question
$50,976.00 - $58,788.00 Annually
Location :
Santa Maria - Orcutt
Job Type:
Full-Time
Job Number:
2023-00116
Division:
Special Education
Opening Date:
11/14/2024
Closing Date:
12/1/2024 11:59 PM Pacific
Specific Location:
Santa Maria
General Description
Our ideal candidate
You are a dependable, punctual, caring professional with well-developed communication skills who uses tact, patience, and courtesy in a culturally sensitive manner. You can prioritize tasks and are motivated to complete work with accuracy, by established deadlines. You are a continuous learner with the flexibility to adapt to evolving work methods and activities. Your work demonstrates a high degree of attention to detail and incorporates new and effective ways to achieve better results. You are committed to providing the best service available to the Santa Barbara County Education Office, school districts, employees, and vendors.
General description This is an experienced-level classification in which incumbents perform a variety of clerical and related duties in support of the assigned program or office operations. Duties may include but are not limited to: word processing, data entry, reception activities, meeting support, room reservations, maintaining files and records in paper and/or electronic format, typing, scanning, and filing. Incumbents work independently, within established guidelines and procedures.
Specific Duties and Responsibilities
Receive and screen phone calls and visitors; provide information and direct inquiries and visitors to the proper person or office; provide general information concerning policies and procedures of assigned program or office Receive, screen, and route U.S. and interoffice mail or email sent to a general inbox Request, provide, or verify information by means of phone, email, electronic database, or paper forms Compose correspondence and email communications from oral instructions or rough drafts Using a variety of software programs and databases: enter, revise, and update information; and generate reports, lists, and summaries as needed Prepare and maintain files according to established procedures Prepare purchase orders, invoices, travel claims, and other transactions Schedule appointments and coordinate arrangements for meetings, workshops, or conferences Maintain confidential information, records and files Perform other related duties as assigned Requirements
Education:
Possession of a high school diploma or GED. Completion of college coursework in business, public administration, education, or related field is preferred.
Experience:
Two years of experience performing clerical duties. Experience working in a public education setting preferred.
Knowledge of:
Modern office practices, procedures, and equipment Correct English usage, grammar, spelling, punctuation and vocabulary Telephone and email etiquette Record-keeping practices Standard office productivity software applications Arithmetic, including percentages and fractions Operations, policies, practices, and objectives of County Education Office and assigned program Ability to:
Learn, apply, and explain rules, regulations, policies, and procedures related to assigned function(s) or program(s) Learn the functions, operations, policies, practices, and objectives of the County Education Office Understand and follow oral and written directions Communicate effectively both orally and in writing Organize work and set priorities Work with speed and accuracy Identify errors and discrepancies in order to pursue correction and resolution Review information and make appropriate decisions, within limits of authority Make accurate arithmetical computations Attain proficiency in an enterprise financial system and other software programs and databases Establish and maintain effective working relationships with others Meet schedules and deadlines Maintain confidentiality of files and other sensitive material Maintain records and prepare reports, using computerized databases or manual data collection Represent SBCEO effectively with external parties, such as parents, service providers, and vendors Licenses and Certificates
May require a valid driver's license, automobile insurance required by law, and the use of a dependable automobile.
Working Conditions
Employees in this classification generally work in an office environment with other people. Work is usually performed indoors. Noise levels are typically low or moderate. Privacy may be limited, and interruptions may be frequent.
Positions in this classification are considered generally sedentary. Most work is performed while sitting at a desk and usually involves extensive use of computers, telephones, and other office equipment. Strenuous physical activity - such as repetitive lifting and carrying of heavy objects, crawling, or stooping - is not generally associated with these positions. These positions are not typically exposed to significant safety hazards.
Supplemental Information
Classified salary ranges have 26 steps (A-Z). Initial salary placement for new hires is between steps A and J, based on qualifications.
Click here for an
Overview of Our Application & Selection Process .
RECRUITMENT INFORMATION: • All applicants who meet the minimum qualifications will be invited to participate in the examination process for the position. • The examination process may include one or more of the following: written, oral, and performance examination. • Candidates must pass all parts of the examination process to be placed on the eligibility list. Final score will determine the candidate's rank on the eligibility list. • A candidate in the top three ranks (including tie scores) on the eligibility list may be considered for hire; when there are multiple vacancies in the same job classification, additional ranks will be considered. • This recruitment is Dual Certification, meaning it is open to all applicants, including current SBCEO employees and those from the general public. Dual certification results in one integrated eligibility list based on rank. • Eligibility lists are generally valid for six months; promotional eligibility lists are valid for one year. Lists may be exhausted prior to the original expiration date, or they may be extended with the approval of the Personnel Commission. • If you require an accommodation for any step of the application and selection process, please notify Human Resources by the application deadline date (or as soon as possible for an open continuous recruitment). • Veterans' Preference Points: This recruitment is eligible for veterans' preference points for qualifying veterans.
Non-Discrimination Policy Statement For purposes of this policy, employees include job applicants, interns, volunteers, and persons who contracted with SBCEO to provide services, as applicable. No SBCEO employee shall be discriminated against or harassed by any coworker, supervisor, manager, or other person with whom the employee comes in contact in the course of employment, on the basis of the employee's actual or perceived race, color, ancestry, national origin, age, religious creed, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran or military status, sex, sexual orientation, gender, gender identity, gender expression, or association with a person or group with one or more of these actual or perceived characteristics. SBCEO prohibits discrimination against employees on the basis of reproductive health decision making, defined as a person's decision to use or access a particular drug, device, product, or medical service for reproductive health. SBCEO does not discriminate against employees on the basis of immigration status, unless there is clear and convincing evidence that SBCEO is required to do so in order to comply with federal immigration law.
At the Santa Barbara County Education Office, benefits-eligible employees have access to a variety of benefits and opportunities to enhance the quality of their lives. Some of these differ depending on employment as a part-time or full-time employee. Medical, dental, and vision insurance plans are available to employees who regularly work at least 50% (20 hours) or more. Part-time employees who work between 20 and 35 hours per week receive benefits on a pro-rated basis. Please see below for information on benefits for substitutes.
The following is a list of examples of benefits that may be included. For more details, visit our
Paid Sick Leave for Substitutes Healthy Workplaces/Healthy Families Act of 2014 California law provides for paid sick leave for employees who work for the same employer for 30 or more days within a year from the beginning of employment are entitled to paid sick leave. Accrual begins on the first day of employment.
Insurance, Income Protection, and Tax-Savings Plans - Medical, dental, and vision insurance plans are available to employees who regularly work at least 50% (20 hours) or more.
Medical/Vision (PPO) Dental (HMO/PPO) Voluntary life insurance Voluntary accidental death & dismemberment Voluntary long-term disability insurance Voluntary short-term disability - We offer this plan for employees who want coverage for accidents or temporary medical conditions that may keep them out of work. SBCEO does not participate in State Disability Insurance. Voluntary supplemental insurance plans
Critical Illness Hospital Protection Personal Accident Personal Cancer
Flexible Spending Account
Dependent Care Reimbursement Medical Reimbursement
529 college savings plan
Retirement Readiness
CalSTRS CalSTRS Welcome Video CalPERS CalPERS YouTube Channel 403(b) and 457 retirement savings plans. Take advantage of tax-deferred savings in order to supplement your pension benefits in retirement. SBCEO does not participate in Social Security for regular employees. Retiree health benefits available Work-Life Balance
The paid time off benefits listed below are pro-rated based on the employee's full-time equivalent (FTE) and calendar. Individual benefits will also be based on position, bargaining unit, length of service, and other applicable factors.
Paid vacation for eligible positions Sick leave - 12 days per year, with unlimited accrual Holidays - 14 days per year, based on the Central Office Calendar. School site calendars vary. Membership & Employee Discounts
Coastal Housing Partnership Holman Group Employee Assistance Program Credit Unions
Santa Barbara Teachers Federal Credit Union Santa Barbara Federal Credit Union
Employee Discounts
Professional Development LinkedIn Learning Classified Employee Professional Growth Program Grant Programs
01
Do you have a High School diploma or GED?
Yes No
02
Can you read, write and speak both Spanish and English fluently?
Yes No
03
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
Yes, I understand and agree No, I do not agree
Required Question