State of Washington
Administrative Assistant 4 - Reentry
State of Washington, Pasco, Washington, us, 99302
Salary:
$3,999.00 - $5,370.00 Monthly
Location :
Multiple Locations Statewide, WA
Job Type:
Full Time - Permanent
Job Number:
2024-12786
Department:
Dept. of Corrections
Opening Date:
11/13/2024
Closing Date:
11/27/2024 11:59 PM Pacific
Description
Department of Corrections
Administrative Assistant 4
DOC HQ - Statewide
Reentry Division
Are you a highly skilled administrative professional with a sharp eye for detail? Would you thrive in a dynamic environment that values diversity, inclusion, accessibility and belonging?
The Reentry Division within the Department of Corrections is looking to hire an Administrative Assistant 4. This position will be based out of DOC Headquarters in Tumwater, WA, but applicants statewide are encouraged to apply. This position will have the opportunity for some telework but will be in office at least three days a week.
The Administrative Assistant 4 provides confidential administrative support to the Reentry Center (RC) Operations Administrator who has direct responsibility for up to 7 Reentry Center Supervisors and their staff. The AA4 supports RC Operations Administrator to fulfill a wide range of complex duties and responsibilities by providing them with outstanding administrative support. The AA4 is a member of the Reentry Center management team and contributes to efficient and effective operations. The Department of Corrections contributes to staff and community safety and holds residents accountable in administering effective reentry programs through risk, need, responsive, and evidence-based supervision practices. The Reentry Division is aligned with the strategic plan and guiding principles of the Agency and continually seeks to improve public safety. The AA4 is considered a position of management and is responsible for contributing and directing community safety and public safety policies and practices while ensuring the work environment reflects the stated values of the Agency and exemplifies the highest standards of honesty, integrity, professionalism, and ethical conduct. This position supports the purpose statement of the Reentry Division by providing people focused opportunities for success.
A complete application packet will include all of the following attachments:
Cover letter
regarding your interest in this position. Detailed chronological
resume . Three professional references
with valid phone number(s) and an email address for each. Definition of "professional references" is listed below in Supplemental Information section. Copy of your unofficial
transcripts, if applicable. **Please note, an incomplete application package may disqualify you from the process. **
For information about the Reentry Division, please visit our
webpage. Our mission at the Department of Corrections (DOC) is to 'improve public safety by positively changing lives'. With more than 8,000 employees, we recognize that staff are our greatest asset, and the efforts of our dedicated workforce have garnered national recognition! Whether the work is inside a prison, out in the field, or an administrative office, DOC staff experience a high degree of personal reward knowing their efforts are creating an environment in which incarcerated individuals can learn to make choices that contribute to safer communities.
DOC OFFERS:
Flexible schedules Comprehensive compensation packages Training and development opportunities The fulfillment of public service
Duties
Some of what you'll do as an Administrative Assistant 4:
Provides primary confidential administrative support to RC Operations Administrator:
Gather and organize project information prior to release; organize new or updated procedure to project completion; develop operational templates for use in tracking projects Research, draft, compose and/or edit reports, documents and correspondence. Schedule, coordinate and record meetings Submit and review contract employees' records checks to RC Operations Administrator. Prepares RC Operations Administrators' correspondence and records for archival. Organizes and maintains paper and electronic files. Review and coordinate supervisory reviews of policies in the drafting stage, soliciting, charting, and gathering cohesive responses to request for review. Reviews, screens, prioritizes, and distributes RC Operations Administrators' incoming mail. Review and identify critical correspondence for action, approval, and signature. Coordinates and maintains the RC Operations Administrators' Outlook calendar and contact list. Track and follow up on special projects and requests. Exercise's decision-making authority and use of good judgment in handling matters. Provide office-wide administrative support:
As needed and as available, assist supervisors with HR documents, recruitment, and interview panel member. Provide LID support for Reentry Division and assist with LID support for other divisions as requested. Handle training and conference attendance, assisting with travel arrangements, as needed.
Recruitment support:
Coordinate plans and schedules for hiring/interviewing/selection process. Prepare Recruitment Files. Schedule interview appointments.
Qualifications
Required Qualifications
High school diploma or equivalent
AND
four (4) years of progressively responsive experience in office/clerical, secretarial, or general administrative work OR
Associates degree
AND
three (3) years of progressively responsible experience in office/clerical, secretarial or general administrative work OR
Two (2) years as an Administrative Assistant 3 (AA3)
Knowledge, skills, and abilities: Intermediate level of proficiency in Microsoft Word and Microsoft Outlook. Basic level of proficiency in Excel and PowerPoint. Developing level of proficiency in Microsoft SharePoint, Visio, and Teams. Proven ability to effectively communicate verbally and in writing. Proven ability to maintain confidentiality of information. Demonstrated ability to work and make decisions independently. Perform responsible administrative and secretarial support work with accuracy, efficiency, with little supervision. Provide varied, responsible secretarial and office administrative work requiring the use of tact and discretion. Respond to and effectively prioritize multiple tasks, phone calls, customer requests and other miscellaneous demands as necessary for assigned responsibilities. Understand and carry out oral and written directions.
Preferred Qualifications
Bachelor's degree in Business Administration, Public Administration, or closely related field
AND
two (2) years of administrative assistance experience OR
Five (5) years' experience in an upper-level administrative support position with progressively responsible experience in office/clerical, secretarial or general administrative work
AND
three (3) years supervisory experience.
Supplemental Information
Mission : The mission of DOC is to improve public safety by positively changing lives.
Our Vision : Working together for safer communities
Our Commitment : To operate a safe and human corrections system and partner with others to transform lives for a better Washington.
For additional information about the agency, please visit The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES:
Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. **Please note: Phone number AND email address are required for all professional references. A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply. We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results. DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit This position may be included in a Union Shop. What We Offer: As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
Remote/telework/flexible schedules (depending on position) Up to 25 paid vacations days a year 8 hours of paid sick leave per month 11 paid holidays a year Generous retirement plan Flex Spending Accounts Dependent Care Assistance Deferred Compensation and so much more! For questions about this recruitment, or to request reasonable accommodation in the application process, please email raven.richman@doc1.wa.gov For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388
More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits: The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note:
If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note:
Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave) Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note:
Most agencies follow the civil service rules covering leave and holidays for
exempt
employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave Leave Sharing
Family and Medical Leave Act (FMLA) Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
Did you attach a letter of Interest, resume and references with your application? If not, please return to your application now. This must be completed to be considered for this position.
Yes No
02
Do you have a high school diploma or GED equivalent?
Yes No
03
How many years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work do you possess?
I do not have this experience. Less than 2 years progressively responsible experience in office/clerical, secretarial or general administrative work. 2 years progressively responsible experience in office/clerical, secretarial or general administrative work. 3 years progressively responsible experience in office/clerical, secretarial or general administrative work. 4 or more years progressively responsible experience in office/clerical, secretarial or general administrative work.
04
Where did you gain the experience from question 3? Describe position held, length of time in that role, and your duties. If you answered you do not have the experience, put NA in the field.
05
What is your highest level of education completed?
High school diploma or GED equivalent Associates Degree Bachelor's Degree or higher
06
Will you now or in the future require sponsorship for an immigration-related employment search?
Yes No
07
If hired for this position, do you currently possess required documents to allow you to legally work within the United States? The attached link lists acceptable documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
Yes No
Required Question
$3,999.00 - $5,370.00 Monthly
Location :
Multiple Locations Statewide, WA
Job Type:
Full Time - Permanent
Job Number:
2024-12786
Department:
Dept. of Corrections
Opening Date:
11/13/2024
Closing Date:
11/27/2024 11:59 PM Pacific
Description
Department of Corrections
Administrative Assistant 4
DOC HQ - Statewide
Reentry Division
Are you a highly skilled administrative professional with a sharp eye for detail? Would you thrive in a dynamic environment that values diversity, inclusion, accessibility and belonging?
The Reentry Division within the Department of Corrections is looking to hire an Administrative Assistant 4. This position will be based out of DOC Headquarters in Tumwater, WA, but applicants statewide are encouraged to apply. This position will have the opportunity for some telework but will be in office at least three days a week.
The Administrative Assistant 4 provides confidential administrative support to the Reentry Center (RC) Operations Administrator who has direct responsibility for up to 7 Reentry Center Supervisors and their staff. The AA4 supports RC Operations Administrator to fulfill a wide range of complex duties and responsibilities by providing them with outstanding administrative support. The AA4 is a member of the Reentry Center management team and contributes to efficient and effective operations. The Department of Corrections contributes to staff and community safety and holds residents accountable in administering effective reentry programs through risk, need, responsive, and evidence-based supervision practices. The Reentry Division is aligned with the strategic plan and guiding principles of the Agency and continually seeks to improve public safety. The AA4 is considered a position of management and is responsible for contributing and directing community safety and public safety policies and practices while ensuring the work environment reflects the stated values of the Agency and exemplifies the highest standards of honesty, integrity, professionalism, and ethical conduct. This position supports the purpose statement of the Reentry Division by providing people focused opportunities for success.
A complete application packet will include all of the following attachments:
Cover letter
regarding your interest in this position. Detailed chronological
resume . Three professional references
with valid phone number(s) and an email address for each. Definition of "professional references" is listed below in Supplemental Information section. Copy of your unofficial
transcripts, if applicable. **Please note, an incomplete application package may disqualify you from the process. **
For information about the Reentry Division, please visit our
webpage. Our mission at the Department of Corrections (DOC) is to 'improve public safety by positively changing lives'. With more than 8,000 employees, we recognize that staff are our greatest asset, and the efforts of our dedicated workforce have garnered national recognition! Whether the work is inside a prison, out in the field, or an administrative office, DOC staff experience a high degree of personal reward knowing their efforts are creating an environment in which incarcerated individuals can learn to make choices that contribute to safer communities.
DOC OFFERS:
Flexible schedules Comprehensive compensation packages Training and development opportunities The fulfillment of public service
Duties
Some of what you'll do as an Administrative Assistant 4:
Provides primary confidential administrative support to RC Operations Administrator:
Gather and organize project information prior to release; organize new or updated procedure to project completion; develop operational templates for use in tracking projects Research, draft, compose and/or edit reports, documents and correspondence. Schedule, coordinate and record meetings Submit and review contract employees' records checks to RC Operations Administrator. Prepares RC Operations Administrators' correspondence and records for archival. Organizes and maintains paper and electronic files. Review and coordinate supervisory reviews of policies in the drafting stage, soliciting, charting, and gathering cohesive responses to request for review. Reviews, screens, prioritizes, and distributes RC Operations Administrators' incoming mail. Review and identify critical correspondence for action, approval, and signature. Coordinates and maintains the RC Operations Administrators' Outlook calendar and contact list. Track and follow up on special projects and requests. Exercise's decision-making authority and use of good judgment in handling matters. Provide office-wide administrative support:
As needed and as available, assist supervisors with HR documents, recruitment, and interview panel member. Provide LID support for Reentry Division and assist with LID support for other divisions as requested. Handle training and conference attendance, assisting with travel arrangements, as needed.
Recruitment support:
Coordinate plans and schedules for hiring/interviewing/selection process. Prepare Recruitment Files. Schedule interview appointments.
Qualifications
Required Qualifications
High school diploma or equivalent
AND
four (4) years of progressively responsive experience in office/clerical, secretarial, or general administrative work OR
Associates degree
AND
three (3) years of progressively responsible experience in office/clerical, secretarial or general administrative work OR
Two (2) years as an Administrative Assistant 3 (AA3)
Knowledge, skills, and abilities: Intermediate level of proficiency in Microsoft Word and Microsoft Outlook. Basic level of proficiency in Excel and PowerPoint. Developing level of proficiency in Microsoft SharePoint, Visio, and Teams. Proven ability to effectively communicate verbally and in writing. Proven ability to maintain confidentiality of information. Demonstrated ability to work and make decisions independently. Perform responsible administrative and secretarial support work with accuracy, efficiency, with little supervision. Provide varied, responsible secretarial and office administrative work requiring the use of tact and discretion. Respond to and effectively prioritize multiple tasks, phone calls, customer requests and other miscellaneous demands as necessary for assigned responsibilities. Understand and carry out oral and written directions.
Preferred Qualifications
Bachelor's degree in Business Administration, Public Administration, or closely related field
AND
two (2) years of administrative assistance experience OR
Five (5) years' experience in an upper-level administrative support position with progressively responsible experience in office/clerical, secretarial or general administrative work
AND
three (3) years supervisory experience.
Supplemental Information
Mission : The mission of DOC is to improve public safety by positively changing lives.
Our Vision : Working together for safer communities
Our Commitment : To operate a safe and human corrections system and partner with others to transform lives for a better Washington.
For additional information about the agency, please visit The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES:
Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. **Please note: Phone number AND email address are required for all professional references. A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply. We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results. DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit This position may be included in a Union Shop. What We Offer: As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
Remote/telework/flexible schedules (depending on position) Up to 25 paid vacations days a year 8 hours of paid sick leave per month 11 paid holidays a year Generous retirement plan Flex Spending Accounts Dependent Care Assistance Deferred Compensation and so much more! For questions about this recruitment, or to request reasonable accommodation in the application process, please email raven.richman@doc1.wa.gov For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388
More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits: The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note:
If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note:
Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave) Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note:
Most agencies follow the civil service rules covering leave and holidays for
exempt
employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave Leave Sharing
Family and Medical Leave Act (FMLA) Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
Did you attach a letter of Interest, resume and references with your application? If not, please return to your application now. This must be completed to be considered for this position.
Yes No
02
Do you have a high school diploma or GED equivalent?
Yes No
03
How many years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work do you possess?
I do not have this experience. Less than 2 years progressively responsible experience in office/clerical, secretarial or general administrative work. 2 years progressively responsible experience in office/clerical, secretarial or general administrative work. 3 years progressively responsible experience in office/clerical, secretarial or general administrative work. 4 or more years progressively responsible experience in office/clerical, secretarial or general administrative work.
04
Where did you gain the experience from question 3? Describe position held, length of time in that role, and your duties. If you answered you do not have the experience, put NA in the field.
05
What is your highest level of education completed?
High school diploma or GED equivalent Associates Degree Bachelor's Degree or higher
06
Will you now or in the future require sponsorship for an immigration-related employment search?
Yes No
07
If hired for this position, do you currently possess required documents to allow you to legally work within the United States? The attached link lists acceptable documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
Yes No
Required Question