Legal Administrative Assistant, Litigation

JOB SUMMARYKutak Rock LLP is seeking a full time Legal Administrative Assistant in its Los Angeles, CA office. This position provides legal administrative support to multiple lawyers in a busy national litigation practice that has a focus on mass/toxic tort litigation. This role is ideal for an experienced legal support professional who enjoys working in a collaborative and collegial environment.RESPONSIBILITIESMaintain strict confidentiality and discretion of firm and client mattersPrepare, proofread, and edit pleadings, discovery, briefs, memoranda, and correspondence in draft and final form to incorporate revisionsMaintain timekeepers' calendars and monitor docketing deadlines, review documents and correspondence for important deadlines and informationSubmit court filings for federal, superior, and district courtsPrepare scans, copies, printing, and other general office dutiesHandle heavy filing, organize and maintain extensive sets of files, both paper and electronicRead and route incoming and internal mail; assemble large mailingsPerform document comparisons using firm software (Litera)Organize and maintain electronic files in the Firm's document management system (NetDocs)Accept responsibility and take directions for work assignments and tasks from both attorneys and staffHandle client communications (when appropriate) through telephone and e-mailMaintain, report and track Continuing Legal Education (CLE) creditsArrange travel and handle expense reports for attorneys, enter lawyers' expenses for submission to Accounting through internal billing softwareSchedule conference calls, meetings, and professional organization events for attorneysProvide occasional coverage to office reception desk in rotation with existing office staffAssist with other tasks as assigned or necessary within the Litigation DepartmentQUALIFICATIONS: Skills & AbilitiesAdvanced knowledge of Microsoft Office including the use of charts, Styles and Table of Contents, Word, and ExcelAdvanced knowledge in editing, combining, and assembling PDF documentsAdvanced knowledge of video conferencing platforms (Zoom, Teams)Knowledge and proficiency in document management systemsKnowledge and understanding of mass tort or toxic tort litigation procedures and proceedingsExcellent grammar, spelling, and proofreading skills with a keen eye for detailsAbility to work well under the pressures of deadlines, prioritize, multitask, and move from one project to another efficientlyExcellent time management and organizational skills with the ability to work with practice groups in multiple time zonesAbility and interest in learning new skills including software and technologyExcellent interpersonal skills and adept at professional interactions with lawyers, clients, and staffQUALIFICATIONS: Education & ExperienceHigh School Diploma or equivalent required; Associates or Bachelor's degrees preferred4+ years of legal administrative support experience in a litigation practice required, experience in mass tort or toxic tort practices preferredExperience with local, state, and federal court filing procedures as well as electronic court filing requiredPosition InformationStatus:

Non-ExemptSalary Range:

$70,000-$93,000 per year, commensurate with experienceWork Arrangement:

Hybrid 4:1BenefitsMedical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. Ten hours of paid time off accrued each month. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.Additional InformationAny offer of employment is contingent upon the successful completion of a background check. Qualified applicants with criminal histories will be considered for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).About the FirmKutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to "allow and encourage each individual within it to be a full person," and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.

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