Angela Scribe
Office Manager
Angela Scribe, Santa Ana, California, United States, 92725
Job Title:
Office Manager
Location:
Santa Ana, CAJob Type:
Full-TimeDepartment:
Administration
Job Summary:
We are seeking a highly organized and proactive
Office Manager
to oversee the daily operations of our office. This individual will ensure the smooth functioning of administrative activities, manage office facilities, support staff, and maintain a productive work environment. The ideal candidate is a problem-solver with excellent interpersonal skills and a knack for multitasking.Key Responsibilities:Office Operations:Oversee the day-to-day operations of the office, ensuring efficiency and productivity.Manage office supplies inventory, order necessary items, and coordinate with vendors.Maintain a clean, safe, and organized work environment.Ensure the office equipment (printers, phones, computers) is functioning properly.
Administrative Support:Provide administrative support to the executive team and other departments as needed.Manage office calendar, including scheduling meetings and coordinating events.Handle incoming calls, emails, and correspondence with professionalism.Prepare reports, presentations, and documents as required.
Financial Management:Monitor office budget and manage expenses, including invoicing and petty cash.Coordinate with the finance team for billing, payroll, and vendor payments.Assist in processing expense reports and reconciling accounts.
Facilities Management:Liaise with building management for maintenance requests and facility improvements.Coordinate with IT support to resolve technical issues.Ensure compliance with health and safety regulations.
Project Coordination:Plan and execute office-related projects such as office relocations or upgrades.Assist with event planning for company gatherings, team-building activities, and meetings.
Qualifications:Strong organizational and multitasking skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software (e.g., Asana, Trello, Google Workspace).Excellent verbal and written communication skills.Strong problem-solving abilities and attention to detail.
Office Manager
Location:
Santa Ana, CAJob Type:
Full-TimeDepartment:
Administration
Job Summary:
We are seeking a highly organized and proactive
Office Manager
to oversee the daily operations of our office. This individual will ensure the smooth functioning of administrative activities, manage office facilities, support staff, and maintain a productive work environment. The ideal candidate is a problem-solver with excellent interpersonal skills and a knack for multitasking.Key Responsibilities:Office Operations:Oversee the day-to-day operations of the office, ensuring efficiency and productivity.Manage office supplies inventory, order necessary items, and coordinate with vendors.Maintain a clean, safe, and organized work environment.Ensure the office equipment (printers, phones, computers) is functioning properly.
Administrative Support:Provide administrative support to the executive team and other departments as needed.Manage office calendar, including scheduling meetings and coordinating events.Handle incoming calls, emails, and correspondence with professionalism.Prepare reports, presentations, and documents as required.
Financial Management:Monitor office budget and manage expenses, including invoicing and petty cash.Coordinate with the finance team for billing, payroll, and vendor payments.Assist in processing expense reports and reconciling accounts.
Facilities Management:Liaise with building management for maintenance requests and facility improvements.Coordinate with IT support to resolve technical issues.Ensure compliance with health and safety regulations.
Project Coordination:Plan and execute office-related projects such as office relocations or upgrades.Assist with event planning for company gatherings, team-building activities, and meetings.
Qualifications:Strong organizational and multitasking skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software (e.g., Asana, Trello, Google Workspace).Excellent verbal and written communication skills.Strong problem-solving abilities and attention to detail.