University of Oklahoma
Coordinator of Internal Operations
University of Oklahoma, Norman, Oklahoma, us, 73019
Job Description
The role of the Coordinator of Internal Operations is to manage and assist with the daily operations of the internal operations and athletics equipment departments. Responsibilities include, but are not limited to, the oversight of the athletics facility asset management and tracking, assist with facility enhancements and capital project management as well as the oversight of ordering and distribution of athletic equipment and apparel for administrative and departmental staff, inventory control, oversight of letterman and post-season award ordering and inventory and spring sale oversight and administrative duties as necessary.
Essential Functions:Day-to-Day Internal Operations DutiesPrimary point of contact for Athletics Furniture, Fixtures and Equipment (FFE) ordering, managing inventory and fulfilling staff requestsOversight of daily biometric facility access controlSaxon warehouse management and inventory of athletics storage materialsAsset management and tracking for capital and facility projectsPost-season awards committee member directly responsible for processing student-athlete post-season and letterman award formsResponsible for ordering and processing approximately 500 student-athlete letterman awards per year
Day-to-Day Athletics Equipment Department DutiesMaintain inventory and manage ordering and distribution of equipment and apparel for athletics department administration and departmental employees, spirit and bandOrder inventory for all letterman awards and serve as Varsity O liaisonSubmit letter awards forms from coaches in ARMS and distribute once forms have been approvedComplete semi-annual and annual inventory reports for all sports and distribute Nike Elite account information to staffManage equipment sale operations, including set-up, break down, pricing, staffing and scheduling
Administrative DutiesPrepare agendas for weekly operations meetings and manage athletics project workflow (5%)University President's office game day liaisonReconcile travel receipts and manage daily calendar for the Executive Associate Athletics Director for Internal Operations, Facilities and Events
Job Requirements
Required Education:
High School Diploma or GED
AND:
12 months office, clerical, or administrative experience.Skills :
Proficient in Microsoft OfficeHighly organized and able to handle multiple projects and deadlinesStrong initiative to solve problemsAble to work well with interdepartmental teams and initiativesAble to communicate well and build rapport quickly with current and prospective students, coaches and staff membersEffective oral and written communication, familiarity with computers, knowledge of computer software, ability to work independently and good organizational skillsFrequent exposure to pressure caused by deadlines and busy periodsCertifications :
NoneAdvertised Physical Requirements:
Must be able to climb, crouch, reach, stand, engage in repetitive motions, speak, including expressing oneself or exchanging information with others; see, including color, depth perception and clarity, and hear including receiving detailed information orally.Departmental Preferences:
24 months experience in collegiate or professional sport operationsWorking knowledge of University, SEC and NCAA rules and regulationsWorking knowledge of Nike Ordering System, Sport Soft Inventory System and ARMS Financial Software
Supervision:
No Supervisory Duties
Special Instructions:
If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing .
Why You Belong at the University of Oklahoma:
The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement:
The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
The role of the Coordinator of Internal Operations is to manage and assist with the daily operations of the internal operations and athletics equipment departments. Responsibilities include, but are not limited to, the oversight of the athletics facility asset management and tracking, assist with facility enhancements and capital project management as well as the oversight of ordering and distribution of athletic equipment and apparel for administrative and departmental staff, inventory control, oversight of letterman and post-season award ordering and inventory and spring sale oversight and administrative duties as necessary.
Essential Functions:Day-to-Day Internal Operations DutiesPrimary point of contact for Athletics Furniture, Fixtures and Equipment (FFE) ordering, managing inventory and fulfilling staff requestsOversight of daily biometric facility access controlSaxon warehouse management and inventory of athletics storage materialsAsset management and tracking for capital and facility projectsPost-season awards committee member directly responsible for processing student-athlete post-season and letterman award formsResponsible for ordering and processing approximately 500 student-athlete letterman awards per year
Day-to-Day Athletics Equipment Department DutiesMaintain inventory and manage ordering and distribution of equipment and apparel for athletics department administration and departmental employees, spirit and bandOrder inventory for all letterman awards and serve as Varsity O liaisonSubmit letter awards forms from coaches in ARMS and distribute once forms have been approvedComplete semi-annual and annual inventory reports for all sports and distribute Nike Elite account information to staffManage equipment sale operations, including set-up, break down, pricing, staffing and scheduling
Administrative DutiesPrepare agendas for weekly operations meetings and manage athletics project workflow (5%)University President's office game day liaisonReconcile travel receipts and manage daily calendar for the Executive Associate Athletics Director for Internal Operations, Facilities and Events
Job Requirements
Required Education:
High School Diploma or GED
AND:
12 months office, clerical, or administrative experience.Skills :
Proficient in Microsoft OfficeHighly organized and able to handle multiple projects and deadlinesStrong initiative to solve problemsAble to work well with interdepartmental teams and initiativesAble to communicate well and build rapport quickly with current and prospective students, coaches and staff membersEffective oral and written communication, familiarity with computers, knowledge of computer software, ability to work independently and good organizational skillsFrequent exposure to pressure caused by deadlines and busy periodsCertifications :
NoneAdvertised Physical Requirements:
Must be able to climb, crouch, reach, stand, engage in repetitive motions, speak, including expressing oneself or exchanging information with others; see, including color, depth perception and clarity, and hear including receiving detailed information orally.Departmental Preferences:
24 months experience in collegiate or professional sport operationsWorking knowledge of University, SEC and NCAA rules and regulationsWorking knowledge of Nike Ordering System, Sport Soft Inventory System and ARMS Financial Software
Supervision:
No Supervisory Duties
Special Instructions:
If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing .
Why You Belong at the University of Oklahoma:
The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement:
The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.